Xerox 6128MFP User Guide - Page 95

Editing Address Book Fax Groups, Using Address Book Editor to Create a Group

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Using the Address Book When Faxing Using Address Book Editor to Create a Group To create a fax group with the Address Book Editor: 1. Windows: On the Start menu, select Programs > Xerox > Phaser 6128MFP > Address Book Editor, and then click OK. Macintosh: Open the Applications folder, and then select Xerox/Phaser6128MFP/Address Book Editor, and then click OK. 2. In the left-hand pane, right-click the Fax icon, and then select New and New Group. The Group Dial dialog box appears. 3. The Address Book Editor automatically assigns the Group ID to the first empty entry. To manually specify the Group ID, click Specify an Address Number, and then enter a value from 1 to 200. 4. Click the Add or Delete button. 5. Select group members from the list on the left side of the screen, and then click the Add button to add them to the group. Note: To select multiple group members, press and hold the Ctrl key while making selections. 6. Click OK when you have finished adding group members. 7. Click OK a second time to create the group. 8. Confirm the group members, and then click OK. 9. On the File menu, select Save all. The address book is saved with the new fax group. Editing Address Book Fax Groups There are two ways to edit address book entries: • Using CentreWare IS to create the group • Using the Xerox Address Book Editor Editing Group Entries with CentreWare IS To edit an existing fax group with CentreWare IS: 1. Select the Address Book tab on the printer's CentreWare IS home page. 2. Under the Address Book column, click Fax Groups. 3. Click the Edit button of the group you want to edit. 4. Select the check box of individuals that you want to be in the group. Deselect the check box of individuals you want removed from the group. Note: Use the Additional Entries links, found at the bottom of the Group Members column, to see additional Fax Address Book entries. 5. Click Save Changes when you have finished editing the group. The address book is saved with the edited group. Phaser® 6128MFP Multifunction Printer 95

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Using the Address Book When Faxing
Phaser® 6128MFP Multifunction Printer
95
Using Address Book Editor to Create a Group
To create a fax group with the Address Book Editor:
1.
Windows
: On the
Start
menu, select
Programs
>
Xerox
>
Phaser 6128MFP
>
Address
Book Editor
, and then click
OK
.
Macintosh
: Open the
Applications
folder, and then select
Xerox
/
Phaser6128MFP
/
Address Book Editor
, and then click
OK
.
2.
In the left-hand pane, right-click the Fax icon, and then select
New
and
New Group
.
The
Group Dial
dialog box appears.
3.
The Address Book Editor automatically assigns the Group ID to the first empty entry.
To manually specify the Group ID, click
Specify an Address Number
, and then enter a
value from 1 to 200.
4.
Click the
Add or Delete
button.
5.
Select group members from the list on the left side of the screen, and then click the
Add
button to add them to the group.
Note:
To select multiple group members, press and hold the
Ctrl
key while
making selections.
6.
Click
OK
when you have finished adding group members.
7.
Click
OK
a second time to create the group.
8.
Confirm the group members, and then click
OK
.
9.
On the
File
menu, select
Save all
.
The address book is saved with the new fax group.
Editing Address Book Fax Groups
There are two ways to edit address book entries:
•
Using CentreWare IS to create the group
•
Using the Xerox Address Book Editor
Editing Group Entries with CentreWare IS
To edit an existing fax group with CentreWare IS:
1.
Select the
Address Book
tab on the printer’s CentreWare IS home page.
2.
Under the
Address Book
column, click
Fax Groups
.
3.
Click the
Edit
button of the group you want to edit.
4.
Select the check box of individuals that you want to be in the group. Deselect the check
box of individuals you want removed from the group.
Note:
Use the
Additional Entries
links, found at the bottom of the Group Members
column, to see additional Fax Address Book entries.
5.
Click
Save Changes
when you have finished editing the group.
The address book is saved with the edited group.