Adobe 65023809 Printing Guide - Page 110

Sharing Profiles You can share a preflight profile with other users. For example, you can provide your customers with a preflight profile to ensure that their files meet your needs before they hand off jobs to you. You may also choose to share profiles with other workstations in your shop. To export a preflight profile: 1 Choose Advanced > Preflight, or click the Preflight button in the Print Production toolbar. 2 Select the profile you want to export, and then click the Options button at the top of the Preflight dialog, and choose Export Preflight Profile from the pull-down menu. 4 Specify a location for the profile, and then click Save. Acrobat creates a file with the .kfp extension. Note: You can lock the profile before packaging it to ensure that your customers won't accidentally modify it. To import a preflight profile: 1. Choose Advanced > Preflight, or click the Preflight button in the Print Production toolbar. 2. Click the Options button at the top of the Preflight dialog box. 3. Choose Import Preflight Profile from the pull-down menu. 4. Navigate to the saved profile, and click Open. Acrobat creates the Imported Profiles category, if it doesn't already exist, and adds the imported profile to that category. You can also double-click a .kfp file in the Macintosh Finder or Windows Explorer, and Acrobat 9 Pro automatically imports the profile. Note: Preflight profiles are very small. You can easily e-mail them to customers. To use preflight profiles, your customers must have Acrobat 9 Pro. Automating the Preflight Process Using Preflight Droplets You can use a droplet to preflight multiple PDF files at once. A preflight droplet is a small application that examines a PDF file when you drag it onto the droplet icon. You can create a preflight droplet that uses a prebuilt profile or custom preflight profile that you've created. For example, the Droplet can sort preflighted PDFs into "pass" and "fail" folders. Be sure to create those two folders before making the Droplet, so you can specify those locations as part of the process. The Droplet dialog box refers to "success" and "error" folders, but these are just descriptions. The actual names of the two folders are not important; you can name them whatever you like. To create a droplet: 1. Choose Advanced > Preflight, or click the Preflight button in the Print Production toolbar. 2. Select a profile from the list. 3. Click the Options button at the top of the Preflight dialog box, and choose Create Preflight Droplet from the Options pop-up menu. 4. If you're using a profile different than what you selected in step 2 , choose a preflight profile in the Preflight: Droplet Setup dialog box. 5. Specify where to move each PDF file that meets the preflight criteria and where to move the file if Acrobat identifies errors during preflight. You have other options: Acrobat can copy the processed PDFs, rather than moving them; or it can save a shortcut (Windows) or an alias (Mac OS), rather than the PDF, into the target folder. You can also create reports for successful and failed files. 6. Click Save to name the droplet and specify a location for it, such as the desktop. Remember where you save it. To use a droplet, just drag a PDF file (or multiple PDF files) onto the Droplet icon ( ). Acrobat preflights the PDF files, generates reports, and moves or copies the processed files you specified. Adobe Creative Suite 4 Printing Guide 108