Adobe 65023809 Printing Guide - Page 31

unnecessary alerts caused by modified or missing external text files that are no longer needed. Depending on your customers' editing workflow, you might consider adding an unlinking step to the customer checklists you provide for handing off jobs. To unlink text files: 1. Select all text files in the Links panel. You can use the standard methods for multiple selection (Shift-clicking or Ctrl- clicking (Windows) or Command-clicking (Mac OS) items in the panel). 2. Choose Unlink from the Links panel menu. The unlinked items are removed from the Links panel, but the actual text content remains in the document. While retaining links to external text files might sound attractive when text alterations are sent by a customer, note that updating a link to a supplied text file will eliminate any formatting performed in InDesign. This could wreak havoc if changed formatting is subsequently overlooked. Customers who are prone to frequent or late-stage text editing should consider using an InCopy workflow instead. For more information on InCopy, see the InCopy product page on the Adobe website: http://www.adobe.com/products/incopy. InDesign Files as artwork InDesign files-even multipage documents-can now be used as artwork; that is, you can place an InDesign file into another InDesign file, in the same manner as you would place a Photoshop or Illustrator file. This can facilitate ad placement, collaboration, even manual imposition. Files are displayed in the Links panel in the same way as placed Photoshop or Illustrator files, with one difference: support art required by the placed InDesign file is listed below the placed file, indented to highlight its relationship to the placed InDesign file. The InDesign Preflight function checks placed InDesign files and reports on the status of artwork and fonts needed by those placed files. In addition, placed InDesign files as well as their support art and fonts are gathered if the file is packaged. Placed InDesign File A placed InDesign file is listed in the Links panel as any other art file. File names indented below the InDesign file indicate artwork linked to that file. Placed InDesign file Support files for placed InDesign file While Type > Find Font will allow you to substitute fonts in the main "parent" InDesign file, you'll have to open any placed InDesign files to perform font substitution in those files, and then update. To open a placed InDesign file, select the name of the file in the Links panel and click the Edit Original icon (small pencil) at the bottom of the panel. If you edit graphics contained in the placed InDesign files, you'll need to update their links in the placed files, and then update the placed files themselves in the parent file. PDFs as artwork In much the same way as you've traditionally used EPS files as artwork, you can use PDFs (including multi-page files) as artwork. If the PDFs were correctly created, there are no worries about missing support files or font embedding (provided that all fonts used to create the PDF will allow embedding). Any change to the original PDF file (such as regenerating the file, deleting or rearranging pages) will impact the appearance of the InDesign file. For best results, PDF files intended for placement as art in an InDesign file should be saved as PDFs as Placed Art The Links panel shows which Acrobat 5.0-compatible or later to avoid premature flattening of transparency. If the originating application has used fonts that forbid embedding, the PDFs will yield a "missing fonts" alert during Preflight, as well as marking those fonts as missing if you use Find Font. A file using such pages of a multipage placed PDF are used, indicated by the number after the colon. PDFs as artwork won't image correctly unless the necessary fonts are supplied, active, and avail- Adobe Creative Suite 4 Printing Guide 29