Adobe 65023809 Printing Guide - Page 20

Managing swatches Like empty layers, unused swatches have no impact on output, but you may find that simplifying an overly long list of swatches makes it easier to see what inks are actually used in the document. To eliminate unused swatches, choose Select All Unused from the Swatches panel menu, and then click the Trash Can icon at the bottom of the Swatches panel to delete the selected swatches. If you are unable to delete a swatch you believe to be unused, it's possible that it's used by imported artwork. If so, you will be unable to delete the swatch. To determine if a spot-color swatch is used by imported artwork, you can use Separations Preview (Window > Output > Separations Preview) to search for objects using the swatch. In a long document, this may be tedious, but it's effective. Process swatches, of course, will not generate unnecessary plates. To find InDesign objects such as text, lines, or frames that use unwanted swatches, use the enhanced Find/Change function. Choose Edit > Find/Change, select the Object tab at the top of the dialog box, and then click the small magnifying glass icon to the right of the Find Object Format area of the dialog box. The Find Object Format Options dialog box opens; select Fill in the left column, and select the name of the swatch in the swatch list at the right. Click OK, return to the Find/Change dialog box, and click the Find button. The first object filled with the swatch should be highlighted. If nothing is highlighted, or if the alert "Cannot Find Match" appears, click the small trash can to the right of the Find Object Format field to clear the attributes, and click the magnifying glass to return to the Find Object Format Options dialog box. Change the Attribute from Fill to Stroke, click OK, and run Find again. If you still can't find an object, you can continue eliminating attributes such as shadows, and so on. And note that if the swatch name does not appear in this list, this indicates that there is no InDesign-created object using the swatch; that alone eliminates one of the possible causes of the mystery swatch. Find/Change to Locate Objects by Attributes Click the Object tab at the top of the dialog box (above); then click the magnifying glass to open the Find Object Format Options dialog box (right). If you cannot locate any page elements using the unwanted spot color, but are still concerned that an unwanted plate may be output as a result of artwork you've overlooked, try this: Print the file as separated output to a laser printer, selecting only the problem plate for output. If no objects or artwork are using the problem swatch, when you start to print, an alert will appear that the selected pages do not use the ink. If you determine that the swatch is truly not used in the document, you should feel confident that no unnecessary plates will be generated by the file. However, you may want to delete the swatch to avoid confusing anyone who handles the file later in the prepress process. If you still can't delete the swatch, try exporting the file to InDesign Interchange to clean it up. Choose File > Export, and choose InDesign Interchange as the format. A file with the extension .inx is created. Close the problem file, and open the InDesign Interchange file. You should now be able to delete the problem swatch, and save the file under a new name. Editing swatches It's better to manage, examine, and edit colors when they are saved as swatches. To find colors used in the document that are not designated as named swatches, choose Add Unnamed Colors from the Swatches panel menu. InDesign then finds all colors and adds them to the Swatches Adobe Creative Suite 4 Printing Guide 18