Adobe 65023809 Printing Guide - Page 55

The next step is to fill out the Printing Instructions form, with fields for contact information and special instructions concerning the job. Whether or not you fill out the form, the Package process generates a text file containing information about the package, including plug-ins used, fonts packaged, inks used in the document, print settings, and a complete list of the files packaged. Note: The "Filename" field in the Printing Instructions form governs the filename of the instructions text file that is generated during the Package procedure, not the filename of the InDesign file being packaged. You can accept the default name, "Instructions.txt," or enter a new name, but don't leave the field blank. The Printing Instructions Form Customers can use this form to supply contact information, as well as special instructions and useful information about the job. The text in the Filename field becomes the name of a text file containing all the information entered into this form. You can change the name, but don't delete the contents of this field. If you do, InDesign will display an error during the Package process, because it cannot create a text file with no name. In the Create Package Folder dialog box that follows, you're presented with the following options: • Copy Fonts (Except CJK): All fonts used by InDesign are packaged. If any Illustrator art requires fonts that haven't been (or can't be) embedded, those fonts will be packaged. In the Roman (Western English) version of InDesign, Chinese, Japanese, and Korean (CJK) fonts are not packaged. If such fonts are required in the job, they must be gathered manually. Fonts required by a Photoshop native file (.psd) won't be packaged. Advise customers to save such files as Photoshop PDF files instead, so that fonts will be embedded and not require packaging. This option is selected by default; leave it checked. • Copy Linked Graphics: All graphics linked to the InDesign file are copied into the folder created in the Package process. However, any images linked to placed Illustrator files are not packaged. Advise customers to use the Illustrator option to Include Linked Files (available in the Save dialog box), or to manually copy the needed images into the Links folder inside the Package folder. This option is selected by default; leave it checked. • Update Graphic Links in Package: This option helps to ensure that all graphic and image links are up-to-date. When you package a document, the linked files are collected and copied to one folder named Links. The packaged InDesign file looks in that Links folder to find all placed graphics, rather than in the original location, such as a server volume. This option is selected by default; leave it checked. • Use Document Hyphenation Exceptions Only: This option embeds the customer's user dictionary in the InDesign document, and helps to ensure that other user dictionaries are ignored. This can help prevent unwanted line break changes. This option is not selected by default. • Include Fonts and Links From Hidden Document Layers: This option includes all fonts and linked files on InDesign document layers that are hidden. This option is turned off by default, meaning that Adobe InDesign CS4 only includes content on layers that are visible at the time the document is packaged. This option is not selected by default; to ensure that all needed artwork and fonts are packaged, be sure to select this option if needed layers are hidden at the time of packaging. • View Report: This option automatically displays the Printing Instructions report after the package is created. The report is always saved to the package folder whether or not this option is selected. This option is not selected by default. Adobe Creative Suite 4 Printing Guide 53