Adobe 65023809 Printing Guide - Page 131

comments, which can reduce redundancy in markup. An e-mail review is easier to set up (since it does not rely on a central server for comment storage), but because reviewers cannot see other reviewers' comments, there is a likelihood of redundant markups. Additionally, the review initiator must collect individual participants' comments and combine them on a "master" PDF to have a realistic overview of all reviewers' markups. Shared review Whereas previous versions of Acrobat required you to specify a network folder, a WebDAV server, or a Windows server running Microsoft SharePoint® Services to host a Shared Review, Acrobat 9 Pro offers a much easier alternative: host files (at no charge) on Acrobat.com. When using Acrobat.com for shared reviews, you can also allow reviewers to open and share the PDF in a live chat session. To initiate a Shared Review: 1.Choose Comments > Send for Shared Review. Select the first pull-down option to have Acrobat.com manage the review. Note that you can select the check box to enable the file for page view sharing and chat collaboration 2.The recipient will receive an e-mail with a link to Acrobat.com to download the review PDF. 3.Reviewers will need to create a Acrobat.com login to participate. Acrobat will create a new file titled [Filename]_review.pdf locally and all comments from reviewers will be managed through Acrobat.com and tracked in the Acrobat Tracker under the Comments menu. 4.Participants can add comments with Acrobat (or Reader) Comment and Markup tools. In the review PDF highlight bar area, choose Check for New Comments to see if others have added reviews or add your own comments and click Publish Comments to add to the shared review. E-mail-based review To send a file for E-mail Review to Adobe Reader 7, 8, or 9 users, choose Comments > Attach for E-mail Review in Acrobat 9 Pro. Acrobat opens the Send By E-mail For Review wizard. Follow the directions of the setup wizard, which guides you through selecting a PDF for e-mail review, choosing participants, and even automatically generates an e-mail message that instructs recipients how to participate. You can also customize the e-mail message if you wish. For more detailed information on setting up e-mail-based or shared reviews, see Complete Acrobat 9 Pro Help. Exporting and Importing Comments You can choose to send a file containing only the comments (rather than the commented PDF itself) to a customer when the PDF file is too large to send as an e-mail attachment. After you add your comments to the PDF file, export them in Form Data Format (FDF), or XML-based FDF (XFDF). FDF files contain only comments and entries in form fields, and thus are smaller than PDF files. The customer then imports the comments into their own copy of the PDF for viewing. When an FDF file is opened or imported into a PDF document, the comments appear in the proper places on the pages. This means that FDF files from multiple reviewers can be imported into one central copy of the PDF document, and the comments of all reviewers can be viewed at once. To export comments as an FDF file: 1. Open the PDF document and add your comments. 2. Choose Comments > Export Comments > To File. 3. Choose whether to export an FDF or XFDF file, name the exported comments file, and then click Save. To import comments into a PDF document, double-click the FDF file (indicated by the .fdf file extension) Acrobat automatically opens the original PDF file and imports the comments from the FDF file. If Acrobat is unable to locate the associated PDF, you will be asked to locate it manually. Alternatively, you can open the original PDF document and choose Comments > Import Comments, select the FDF file containing the comments, and click Select. Adobe Creative Suite 4 Printing Guide 129