Adobe 65023809 Printing Guide - Page 32

able to the imaging device. Note that PDFs with security settings cannot be placed in InDesign, even if you know the necessary passwords. Text Features InDesign contains some advanced features for generating text components. Text components such as Cross-References, Conditional Text, paragraph-based numbering, and Variables are generated as the result of special functions in InDesign and, as such, require some special handling when editing. Cross-References Helpful in long documents such as user manuals or technical publications, cross-references refers readers from one part of the document to another. If a document is extensively edited, causing text reflow, cross-reference text may change as page numbers are updated. To change the specifications for a cross-reference, use the options in the Cross-Reference panel (Window > Type & Tables > Cross-References). You can customize your Preflight profile to warn you if Cross-references are out of date and require updating. Conditional Text Conditional text is text whose display is governed by conditions - hence the name. For example, a textbook might contain quiz questions along with answers to the questions. The instructor's copy would display the quiz answers; the students' copies would not. Using conditional text, both versions of the textbook can be sourced from the same document. While multiple layers are one solution to this requirement, conditional text offers the advantage that the optional text can be inline with other text; this can make it easier to align common and conditional text. Note that if conditional text is turned off within a story, text reflow may occur. Advise your customers to notify you if they have used the Conditional text feature, and suggest that they provide you with hard copy or PDFs for each case of Conditional text so you can check for correct output. Showing and Hiding Conditional Text Conditional text can be visible for one version of output (left) and hidden for another version (right). Note that when inline conditional text is hidden, remaining text may reflow. Any text - a paragraph, a word, even a single letter - can be tagged with one or more conditions. You must be careful to set the visibility of the conditional text itself correctly; if the conditional text is visible, it will print. To control the visibility of conditional text, use the "eye" icon in the Conditional Text panel (Window > Type & Tables > Conditional Text). To easily identify text belonging to each condition, color indicators such as highlights and several types of underscores can be selected. You can choose whether to show or hide conditional text indicators, and you have options to show but not print the indicators, or to show and print the indicators. In most circumstances, you would wish to avoid printing conditional text indicators, except possibly for proofreading and identification purposes on proof output. To control the visibility and printability of conditional text indicators, use the options in the Indicators pop-up menu in the Conditional Text panel. Assigning Conditional Text Selected text can be assigned to one or more conditions. A check by the condition name means that currently selected text is tagged with that condition. The eye icon controls the visibility of the conditional text. If conditional text is visible, it will print. The Indicators pull-down menu controls the visibility and printing state of conditional text indicators, not the conditional text itself. Adobe Creative Suite 4 Printing Guide 30