Adobe 65023809 Printing Guide - Page 130

Including InDesign Files in a JDF Job Submission In addition to handling PDFs, a JDF job submission can include native InDesign files. Acrobat earmarks InDesign files with the specified JDF information, which is incorporated when you export PDFs from InDesign. JDF Templates You can create a JDF file for your customer to use as a template. Templates include media specifications, PDF conversion settings (formerly called Acrobat Distiller job settings), and preflight profiles. Configure the JDF file, save it, and send it to your customer. To create a JDF file, your customer should select the option Based on the job definition and navigate to the JDF file you provided. Using Comment and Review features in Acrobat 9 Pro Use the commenting and reviewing features in Acrobat 9 Pro to communicate with your customer about issues identified during preflighting, or to get final approval on changes you've made to the document before printing. You can include preflight results as comments in the file (see "Saving preflight results" in this chapter), use the highlighting and drawing tools to illustrate issues, and add any other instructions or information in comments you add manually. Then use PDF Optimizer to create a smaller copy of the file that you can e-mail to your customer (see "Using PDF Optimizer to optimize files for print" in this chapter). Enable the PDF file for review in Adobe Reader 7, 8 or 9, so that your customer will have commenting and drawing tools available. About Comments You can add comments in a PDF file without affecting the output or the content of the file. (Note, however, that placing comments inside the trimbox of a PDF/X file will invalidate its compliance with the PDF/X specification. Consequently, comments should be made on a copy of a PDF/Xcompliant file.) These comments include notes, highlights, text edits, and stamps; you can also attach sound, text, or image files to the document to convey your message. For example, you can indicate an error or misalignment by circling it, add a stamp that says you've approved a page, or record a message explaining that a certain element on a particular layer is causing print problems. You can also attach other files within a PDF document, such as preflight settings, preflight reports, or job information. E-mailing or uploading a PDF file with comments is less expensive and more efficient than the hard-copy process of printing a proof, marking it up, shipping or faxing it to the customer, having the customer go through the physical document to find the comments, and then going through the whole process again in reverse. The e-mail- or server-based PDF review process also gives you the ability to request and receive approval from the customer, using the stamp tool or the digital-signature feature, which can identify the person, date, and time for your records. For information on using commenting tools in Acrobat, see Complete Acrobat 9 Pro Help in the Help menu. Allowing multiple reviewers to mark up a PDF If you wish to facilitate PDF markup with your clients, you have the choice of setting up a Shared Review (recommended) or an e-mail-based review. The Shared review approach offers the advantage of storing comments in a central location, and allowing reviewers to view each other's Adobe Creative Suite 4 Printing Guide 128