Adobe 65023809 Printing Guide - Page 132

Summarizing All Comments in a PDF Summarizing comments is a convenient way to get a synopsis of all the comments associated with a PDF document. The summary function creates a new PDF document that is independent of the one that contains the original comments. To summarize comments in a PDF file, choose Comments > Summarize Comments. Select options in the Summarize Options dialog box, and click OK. You can choose to create only a list of comments, or have Acrobat create a summary that contains a thumbnail of each page, with connecting lines identifying the source of each comment. Acrobat generates a new PDF of the summary, which you can save, print, or send to your customer-just like any PDF file. To print a summary of comments in a PDF file, simply print the summary PDF file you've already created. Or in the original commented PDF, choose Comments > Print With Comments Summary, select layout options, and click OK. An alternative to printing summary comments is to print the original note pop-ups (as they appear on the page) along with the pages themselves. To print with open pop-ups, do the following: 1. Choose Comments > Comment View > Open All Pop-Ups. 2. Open Preferences, and choose Print notes and pop-ups in the Commenting panel of the Preferences dialog box. 3. Choose File > Print, and choose Document and Markups from the Comments And Forms menu. Collaborate Live Collaborate Live is a free service available in Acrobat 9 Pro, which allows you to invite up to two other participants to review a PDF in an online session. In a Collaborate Live session, the participants view a document with a live chat window. When sharing pages, the document page and magnification is shared with all participants, so that everyone sees the same part of a document. When one participant changes the view magnification, or navigates to another page, all participants are taken to the new magnification or page. To initiate a Collaborate Live session: 1. Choose File > Collaborate > Send & Collaborate Live. The Acrobat.com screen is displayed; click the Next button. 2. Sign in with your Adobe ID and click Sign In. If you don't yet have an Adobe ID, click the Create Adobe ID hyperlink to create one. 3. A form appears, containing e-mail text and fields for recipients' e-mail addresses. Enter recipients' addresses in the To and CC fields, and modify the e-mail text if you wish. 4. By default, the PDF is sent as an attachment to the e-mail. Alternatively, you can check the option to store the file on Acrobat.com and just include a hyperlink to the file. Acrobat adds the suffix "_collab.pdf" to the filename, saves this new PDF in the same directory as the original file, creates the e-mail, and launches your default e-mail program. You can further edit the text of the e-mail before you send it, if you wish. Recipients must have Acrobat 9 Pro or Adobe Reader 9 to participate. The recipient opens the PDF attached to the e-mail (or follows the hyperlink to the file on Acrobat.com). The recipient can sign in as a guest or use their Adobe ID, if they have one (an Adobe ID is not required). Any participant can click Start Page Sharing to begin the collaborative review. The view is synchronized for all participants: any participant can navigate through document pages and change magnification, and the view changes for all participants. All participants can enter text in the Document Chat window, but if a participant adds markups such as sticky notes, other participants cannot see them. Each participant can save the PDF with their own markups, however. The advantage of Collaborate Live is that all participants can see the same content onscreen simultaneously, while chatting (or talking by telephone), without having to subscribe to a dedicated Web conferencing service. Share My Screen with Adobe ConnectNow For more functionality than the Collaborate Live feature, consider using the Share My Screen feature available through ConnectNow. Adobe ConnectNow is a personal web-conference tool Adobe Creative Suite 4 Printing Guide 130