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Brother International MFC-9340CDW Advanced Users Manual - English - Page 56

Printing reports, Fax reports, Transmission Verification Report, Fax Journal (Activity Report)

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6 Printing reports 6 Fax reports 6 Press on the Touchscreen to set up the Transmission Verification Report and the Journal Period. Transmission Verification Report 6 You can use the Transmission Verification Report as proof that you sent a fax (see Basic User's Guide: Transmission Verification Report). Fax Journal (Activity Report) 6 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The factory setting is Every 50 Faxes. If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 50. a Press . b Press All Settings. c Swipe up or down, or press a or b to display Fax. d Press Fax. e Swipe up or down, or press a or b to display Report Setting. f Press Report Setting. g Press Journal Period. h Press Journal Period. i Swipe up or down, or press a or b to choose an interval. If you choose Every 50 Faxes, go to step m.  6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.  Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs. j To enter the time to start printing, do one of the following:  If you have set 12h in the Date & Time setting, press Time and enter the time (in 12-hour format) using the keyboard on the Touchscreen, and then press AM or PM. Press OK.  If you have set 24h in the Date & Time setting, press Time and enter the time (in 24-hour format) using the keyboard on the Touchscreen. Press OK. (For example: enter 19:45 for 7:45 PM.) k If you chose Every 7 Days, press Day. 48

Section	Page
Advanced User’s Guide MFC-9130CW/MFC-9330CDW/MFC-9340CDW	1
User’s Guides and where do I find them?	2
Table of Contents	4
1 General Setup	9
Memory storage	9
Volume settings	9
Ring volume	9
Beeper volume	10
Speaker volume	10
Automatic Daylight Saving Time	11
Ecology features	11
Toner Save	11
Sleep Time	12
Deep Sleep mode	12
Touchscreen	13
Setting the backlight brightness	13
Setting the Dim Timer for the backlight	13
Dial Prefix	14
Setting up the prefix number	14
Changing the prefix number	14
2 Security features	15
Secure Function Lock 2.0	15
Before you begin to use Secure Function Lock 2.0	16
Setting and changing the Administrator Password	16
Setting the administrator password	16
Changing the administrator password	16
Setting up restricted users	17
Setting up and changing the Public user mode	17
Turning Secure Function Lock on/off	18
Turning Secure Function Lock on	18
Turning Secure Function Lock off	18
Switching Users	19
Changing to the restricted user mode	19
Changing to the Public mode	19
Setting Lock	20
Setting up the administrator password	20
Changing the Setting Lock administrator password	21
Turning Setting Lock on/off	21
Turning Setting Lock on	21
Turning Setting Lock off	21
Restricting dialing	22
Dial pad restriction	22
Address Book restriction	22
Shortcuts restriction	22
3 Sending a fax	23
Additional sending options	23
Sending faxes using multiple settings	23
Changing a 2-sided fax layout (MFC-9340CDW)	24
Contrast	25
Changing Fax Resolution	25
Additional sending operations	26
Sending a fax manually	26
Manual transmission	26
Sending a fax at the end of a conversation	26
Dual access	27
Broadcasting	27
Before you begin the broadcast	27
How to broadcast a fax	27
Canceling a Broadcast in progress	28
Real Time Transmission	29
Overseas Mode	29
Delayed Fax	30
Delayed batch transmission	30
Checking and canceling waiting jobs	31
Setting your changes as the new default	31
Restoring all fax settings to the factory settings	32
Saving fax options as a Shortcut	32
Electronic cover page	33
Composing your own comments	33
Send a cover page for the next fax	34
Using a printed cover page	34
Destination Display	35
Polling	36
Polled transmit	36
Setup for polled transmit	36
4 Receiving a fax	37
Memory Receive Options	37
Fax Forwarding	37
Paging	38
Fax Storage	39
Changing Memory Receive Options	39
If received faxes have already been printed	39
If unprinted faxes are in the memory	39
Turning off Remote Fax Options	40
Remote retrieval	41
Setting a Remote Access Code	41
Using your Remote Access Code	41
Remote fax commands	42
Retrieving fax messages	43
Changing the Fax Forwarding number	43
Additional receiving operations	44
Printing a reduced incoming fax	44
2-sided printing for Fax mode (MFC-9330CDW and MFC-9340CDW)	44
Setting the Fax Receive Stamp	45
Receiving a fax at the end of a conversation	45
Setting the Print Density	46
Printing a fax from the memory	46
Receiving faxes into memory when the paper tray is empty	47
Polling	48
Polling receive	48
Sequential polling	48
Stop Polling	49
Canceling a Sequential Polling Job	49
5 Dialing and storing numbers	50
Telephone line services	50
Tone or Pulse (Canada only)	50
For Fax/Tel mode only	50
Special line considerations	50
Roll over telephone lines	50
Two-line telephone system	50
Converting telephone wall outlets	51
Installing machine, external two-line TAD and two-line telephone	51
Additional dialing operations	52
Dialing access codes and credit card numbers	52
Additional ways to store numbers	53
Storing Address Book numbers from Outgoing Calls	53
Setting up Groups for Broadcasting	53
Changing a Group name	54
Deleting a Group	54
Adding or deleting Group members	55
6 Printing reports	56
Fax reports	56
Transmission Verification Report	56
Fax Journal (Activity Report)	56
Reports	57
How to print a report	58
7 Making copies	59
Copy settings	59
Stop copying	59
Improving copy quality	59
Enlarging or reducing copies	60
2-sided Copying (MFC-9330CDW and MFC-9340CDW)	61
Adjusting Density and Contrast	63
Density	63
Contrast	63
Sorting copies	64
Making N in 1 copies (page layout)	64
If you are copying from the ADF:	65
If you are copying from the scanner glass:	65
2 in 1 ID Copy	66
Adjusting the Color Saturation	67
Making 2-sided N in 1 copies (MFC-9340CDW)	67
Removing Background Color	68
Saving copy options as a Shortcut	69
Saving paper	69
A Routine maintenance	70
Cleaning and checking the machine	70
Cleaning the outside of the machine	71
Cleaning the LED heads	72
Cleaning the scanner	73
Cleaning the corona wires	75
Cleaning the drum unit	78
Cleaning the paper pick-up rollers	84
Calibration	85
Auto Registration	86
Frequency (Color Correction)	86
Printing the test print	87
Checking the Page Counters	87
Checking the remaining life of toner cartridges	88
Checking the remaining life of parts	88
Replacing periodic maintenance parts	89
Packing and shipping the machine	90
B Glossary	92

Match case Limit results 1 per page

Fax reports

Press

on the Touchscreen to set up the

Transmission Verification Report and the

Journal Period.

Transmission Verification

Report

You can use the Transmission Verification

Report as proof that you sent a fax (see

Basic User's Guide:

Transmission

Verification Report

Fax Journal (Activity Report)

You can set the machine to print a journal at

specific intervals (every 50 faxes, 6, 12 or 24

hours, 2 or 7 days).

The factory setting is

Every 50 Faxes

If you set the interval to

Off

, you can still print

the report by following the steps in

How to

print a report

on page 50.

Press

All Settings

Swipe up or down, or press

display

Fax

Press

Fax

Swipe up or down, or press

display

Report Setting

Press

Report Setting

Press

Journal Period

Press

Journal Period

Swipe up or down, or press

choose an interval.

If you choose

Every 50 Faxes

, go to

step



6, 12, 24 hours, 2 or 7 days

The machine will print the report at

the chosen time and then erase all

jobs from its memory.

If the machine’s memory becomes

full with 200 jobs before the time you

chose has passed, the machine will

print the Journal early and then erase

all jobs from the memory. If you want

an extra report before it is due to

print, you can print it without erasing

the jobs from the memory.



Every 50 Faxes

The machine will print the Journal

when the machine has stored 50

jobs.

To enter the time to start printing, do one

of the following:



If you have set 12h in the

Date & Time

setting, press

Time

and enter the time (in 12-hour

format) using the keyboard on the

Touchscreen, and then press

Press



If you have set 24h in the

Date & Time

setting, press

Time

and enter the time (in 24-hour

format) using the keyboard on the

Touchscreen.

Press

(For example: enter 19:45 for 7:45

PM.)

If you chose

Every 7 Days

, press

Day

Printing reports