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Brother International MFC-9340CDW Advanced Users Manual - English - Page 94

Out of Paper Reception, Remote Access Code

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OCR (optical character recognition) Nuance™ PaperPort™ 12SE or Presto! PageManager software application converts an image of text to text you can edit. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Paging This feature enables your machine to call your cell phone or pager when a fax is received into its memory. Pause Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing numbers in Address Book. Press Pause as many times as needed for longer pauses. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse (Canada only) A form of rotary dialing on a telephone line. Real Time Transmission When memory is full, you can send faxes in real time. Remaining Jobs You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually. Remote Access Code Your own four-digit code (- - -l) that allows you to call and access your machine from a remote location. Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone. 86 Resolution The number of vertical and horizontal lines per inch. Ring Delay The number of rings before the machine answers in Fax and Fax/Tel modes. Ring Volume Volume setting for the machine's ring. Scanning The process of sending an electronic image of a paper document into your computer. Search An alphabetical electronic listing of stored Address Book and Group numbers. Settings Tables At-a-glance instructions that show all the settings and options that are available for setting up your machine. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine. Telephone Answer Code (Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (#51). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones.

Section	Page
Advanced User’s Guide MFC-9130CW/MFC-9330CDW/MFC-9340CDW	1
User’s Guides and where do I find them?	2
Table of Contents	4
1 General Setup	9
Memory storage	9
Volume settings	9
Ring volume	9
Beeper volume	10
Speaker volume	10
Automatic Daylight Saving Time	11
Ecology features	11
Toner Save	11
Sleep Time	12
Deep Sleep mode	12
Touchscreen	13
Setting the backlight brightness	13
Setting the Dim Timer for the backlight	13
Dial Prefix	14
Setting up the prefix number	14
Changing the prefix number	14
2 Security features	15
Secure Function Lock 2.0	15
Before you begin to use Secure Function Lock 2.0	16
Setting and changing the Administrator Password	16
Setting the administrator password	16
Changing the administrator password	16
Setting up restricted users	17
Setting up and changing the Public user mode	17
Turning Secure Function Lock on/off	18
Turning Secure Function Lock on	18
Turning Secure Function Lock off	18
Switching Users	19
Changing to the restricted user mode	19
Changing to the Public mode	19
Setting Lock	20
Setting up the administrator password	20
Changing the Setting Lock administrator password	21
Turning Setting Lock on/off	21
Turning Setting Lock on	21
Turning Setting Lock off	21
Restricting dialing	22
Dial pad restriction	22
Address Book restriction	22
Shortcuts restriction	22
3 Sending a fax	23
Additional sending options	23
Sending faxes using multiple settings	23
Changing a 2-sided fax layout (MFC-9340CDW)	24
Contrast	25
Changing Fax Resolution	25
Additional sending operations	26
Sending a fax manually	26
Manual transmission	26
Sending a fax at the end of a conversation	26
Dual access	27
Broadcasting	27
Before you begin the broadcast	27
How to broadcast a fax	27
Canceling a Broadcast in progress	28
Real Time Transmission	29
Overseas Mode	29
Delayed Fax	30
Delayed batch transmission	30
Checking and canceling waiting jobs	31
Setting your changes as the new default	31
Restoring all fax settings to the factory settings	32
Saving fax options as a Shortcut	32
Electronic cover page	33
Composing your own comments	33
Send a cover page for the next fax	34
Using a printed cover page	34
Destination Display	35
Polling	36
Polled transmit	36
Setup for polled transmit	36
4 Receiving a fax	37
Memory Receive Options	37
Fax Forwarding	37
Paging	38
Fax Storage	39
Changing Memory Receive Options	39
If received faxes have already been printed	39
If unprinted faxes are in the memory	39
Turning off Remote Fax Options	40
Remote retrieval	41
Setting a Remote Access Code	41
Using your Remote Access Code	41
Remote fax commands	42
Retrieving fax messages	43
Changing the Fax Forwarding number	43
Additional receiving operations	44
Printing a reduced incoming fax	44
2-sided printing for Fax mode (MFC-9330CDW and MFC-9340CDW)	44
Setting the Fax Receive Stamp	45
Receiving a fax at the end of a conversation	45
Setting the Print Density	46
Printing a fax from the memory	46
Receiving faxes into memory when the paper tray is empty	47
Polling	48
Polling receive	48
Sequential polling	48
Stop Polling	49
Canceling a Sequential Polling Job	49
5 Dialing and storing numbers	50
Telephone line services	50
Tone or Pulse (Canada only)	50
For Fax/Tel mode only	50
Special line considerations	50
Roll over telephone lines	50
Two-line telephone system	50
Converting telephone wall outlets	51
Installing machine, external two-line TAD and two-line telephone	51
Additional dialing operations	52
Dialing access codes and credit card numbers	52
Additional ways to store numbers	53
Storing Address Book numbers from Outgoing Calls	53
Setting up Groups for Broadcasting	53
Changing a Group name	54
Deleting a Group	54
Adding or deleting Group members	55
6 Printing reports	56
Fax reports	56
Transmission Verification Report	56
Fax Journal (Activity Report)	56
Reports	57
How to print a report	58
7 Making copies	59
Copy settings	59
Stop copying	59
Improving copy quality	59
Enlarging or reducing copies	60
2-sided Copying (MFC-9330CDW and MFC-9340CDW)	61
Adjusting Density and Contrast	63
Density	63
Contrast	63
Sorting copies	64
Making N in 1 copies (page layout)	64
If you are copying from the ADF:	65
If you are copying from the scanner glass:	65
2 in 1 ID Copy	66
Adjusting the Color Saturation	67
Making 2-sided N in 1 copies (MFC-9340CDW)	67
Removing Background Color	68
Saving copy options as a Shortcut	69
Saving paper	69
A Routine maintenance	70
Cleaning and checking the machine	70
Cleaning the outside of the machine	71
Cleaning the LED heads	72
Cleaning the scanner	73
Cleaning the corona wires	75
Cleaning the drum unit	78
Cleaning the paper pick-up rollers	84
Calibration	85
Auto Registration	86
Frequency (Color Correction)	86
Printing the test print	87
Checking the Page Counters	87
Checking the remaining life of toner cartridges	88
Checking the remaining life of parts	88
Replacing periodic maintenance parts	89
Packing and shipping the machine	90
B Glossary	92

Match case Limit results 1 per page

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto!

PageManager software application

converts an image of text to text you can

edit.

Out of Paper Reception

Receives faxes into the machine’s

memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax

tones to accommodate noise and static on

overseas telephone lines.

Paging

This feature enables your machine to call

your cell phone or pager when a fax is

received into its memory.

Pause

Allows you to place a 3.5 second delay in

the dialing sequence while you are dialing

using the dial pad or while you are storing

numbers in Address Book. Press

Pause

as many times as needed for longer

pauses.

Polling

The process of a fax machine calling

another fax machine to retrieve waiting fax

messages.

Pulse (Canada only)

A form of rotary dialing on a telephone

line.

Real Time Transmission

When memory is full, you can send faxes

in real time.

Remaining Jobs

You can check which programmed fax

jobs are waiting in the memory and cancel

the jobs individually.

Remote Access Code

Your own four-digit code (– – –

) that

allows you to call and access your

machine from a remote location.

Remote Retrieval Access

The ability to access your machine

remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines

per inch.

Ring Delay

The number of rings before the machine

answers in

Fax

and

Fax/Tel

modes.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic

image of a paper document into your

computer.

An alphabetical electronic listing of stored

Address Book and Group numbers.

Settings Tables

At-a-glance instructions that show all the

settings and options that are available for

setting up your machine.

Station ID

The stored information that appears on

the top of faxed pages. It includes the

sender’s name and fax number.

TAD (telephone answering device)

You can connect an external device or

answering machine to the EXT. jack of

your machine.

Telephone Answer Code

(Fax/Tel mode only)

When the machine answers a voice call, it

pseudo/double-rings. You can pick up at

an extension telephone by pressing this

code (

#51

Temporary settings

You can choose certain options for each

fax transmission and copy without

changing the default settings.

Tone

A form of dialing on the telephone line

used for Touch Tone telephones.