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Scan and send to network folder, Introduction, Scan and save the document to a network folder

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Scan and send to network folder Introduction The product can scan a file and save it in a shared folder on the network. Before using this feature, use the HP Embedded Web server to enable the feature and configure the shared folders. The system administrator can configure pre-defined Quick Sets folders; otherwise it is necessary to specify the folder path for each job. Scan and save the document to a network folder NOTE: You might be required to sign in to the product to use this feature. 1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2. From the Home screen on the product control panel select Scan to Network Folder. 3. To specify a path for this job only, select the Folder Paths text field to open a keyboard, type the path to the folder, and then select Enter . Use this format for the path: \\server\folder, where "server" is the name of the server that hosts the shared folder, and "folder" is the name of the shared folder. If the folder is nested inside other folders, complete all necessary segments of the path to reach the folder. For example: \\server\folder\folder Or, select Load below the Folder Paths field to select a pre-defined Quick Sets path or a path associated with a Contact. NOTE: The Folder Paths field might have a pre-defined path, and it might not be editable. In this situation, the administrator has configured this folder for common access. 4. Select the File Name text field to open a keyboard, and then type the name for the file, and then select Enter . 5. To configure settings for the document, select Options. For example: ● Select File Type and Resolution to specify the type of file to create, the resolution, and the output quality. ● If the original document is printed on both sides, select Original Sides, and then select 2 Sided. 6. Set options marked with a yellow triangle before using the preview feature. NOTE: After the preview scan, these options are removed from the main Options list and are summarized in the Pre-scan Options list. To change any of these options, discard the preview and start over. Using the preview feature is optional. 7. Select the right pane of the screen to preview the document. In the preview screen, use the options on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages. Use these options to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view. ENWW Perform a scan task 69

Section	Page
Product overview	11
Product views (HP Digital Sender Flow 8500 fn2 Document Capture Workstation)	11
Front view	11
Back view	12
Control-panel view	13
How to use the control panel	15
Product views (HP ScanJet Enterprise Flow N9120 fn2 Document Scanner)	15
Front view	15
Back view	16
Control-panel view	17
How to use the control panel	19
Product specifications	20
Supported operating systems (HP Digital Sender Flow 8500 fn2 Document Capture Workstation)	20
Supported operating systems (HP ScanJet Enterprise Flow N9120 fn2 Document Scanner)	20
Product dimensions (HP Digital Sender Flow 8500 fn2 Document Capture Workstation)	21
Product dimensions (HP ScanJet Enterprise Flow N9120 fn2 Document Scanner)	21
Power consumption, electrical specifications and acoustic emissions	22
Operating environment range (HP Digital Sender Flow 8500 fn2 Document Capture Workstation)	22
Operating environment range (HP ScanJet Enterprise Flow N9120 fn2 Document Scanner)	22
Product hardware setup and software installation	24
Hardware setup	24
How to get software updates	24
Scanner software (Windows)	25
HP Scan software	25
HP TWAIN	25
ISIS	25
WIA	25
Sleep Mode and auto-off settings	25
Use the scanner	27
Set up the scanner	28
Set up Scan to Email	29
Introduction	29
Before you begin	29
Step one: Access the HP Embedded Web Server (EWS)	30
Step two: Configure the Network Identification settings	30
Step three: Configure the Send to Email feature	31
Method one: Basic configuration using the Email Setup Wizard	31
Method two: Advanced configuration using the Email Setup	34
Step four: Configure the Quick Sets (optional)	38
Step five: Set up Send to Email to use Office 365 Outlook (optional)	39
Introduction	39
Configure the outgoing email server (SMTP) to send an email from an Office 365 Outlook account	39
Set up Scan to Fax	42
Step one: Access the HP Embedded Web Server	42
Step two: Set up Scan to Fax	42
Set up Scan to Network Folder	43
Introduction	43
Before you begin	43
Step one: Access the HP Embedded Web Server	43
Step two: Set up Scan to Network Folder	44
Method one: Use the Scan to Network Folder Wizard	44
Method two: Use Scan to Network Folder Setup	45
Step one: Begin the configuration	45
Step two: Configure the Scan to Network Folder settings	45
Dialog one: Set the Quick Set name, description, and options for user interaction at the control pan ...	46
Dialog two: Folder Settings	46
Configure the destination folder for scanned documents	47
Select the destination folder permissions	50
Dialog three: Notification settings	51
Dialog four: Scan Settings	52
Dialog five: File Settings	52
Dialog six: Summary	53
Step three: Complete the configuration	53
Set up Scan to USB Drive	53
Introduction	53
Step one: Access the HP Embedded Web Server	53
Step two: Enable Scan to USB Drive	54
Step three: Configure the Quick Sets (optional)	54
Default scan settings for Scan to USB Drive setup	55
Default file settings for Save to USB Setup	56
Set up Scan to SharePoint®	57
Introduction	57
Before you begin	57
Step one: Access the HP Embedded Web Server (EWS)	57
Step two: Enable Scan to SharePoint® and create a Scan to SharePoint Quick Set	58
Scan and save a file directly to a Microsoft® SharePoint site	59
Quick set scan settings and options for Save to SharePoint®	60
Create a Quick Set	62
Introduction	62
Step one: Access the HP Embedded Web Server (EWS)	62
Step two: Add and manage Quick Sets	63
Add a Quick Set	63
Edit a Quick Set	64
Copy a Quick Set	64
Remove a Quick Set	65
Quick Set settings and options	65
Load originals	68
Document loading tips	68
Supported paper types and sizes	71
Load paper in the Automatic Document Feeder (ADF) input tray	73
Introduction	73
Required guidelines before loading documents	73
Method to load documents	74
Load same-sized documents	74
Load documents on the scanner glass	75
Perform a scan task	76
Send a scanned document to one or more email addresses	76
Introduction	76
Scan and send a document to email	76
Scan to Fax	77
Introduction	77
Scan to Fax	78
Scan and send to network folder	79
Introduction	79
Scan and save the document to a network folder	79
Scan and send to USB Flash Drive	80
Introduction	80
Scan and save the document to a USB flash drive	80
Additional options when scanning	82
HP JetAdvantage business solutions	84
Additional scan tasks	85
Use the scanning software (Windows)	85
Work with scan shortcuts	86
View scan shortcuts	86
Create scan shortcuts	86
Modify scan shortcuts	86
Scan to a picture	86
Scan to a PDF	87
Scan text for editing (OCR)	87
Scan to email	87
Send to cloud	87
Scan to FTP	87
Scan to SharePoint	88
Scan long documents	89
Detect multi-feeds	89
Everyday Scan	89
Filter out color from a document (color dropout)	89
Automatically detect color	90
Automatically straighten scanned images	90
Automatically delete blank pages	90
Automatically adjust page orientation	91
Automatically detect page size	91
Automatically crop or pad scanned image to selected page size	91
Scan using text-enhanced black and white mode	92
Add or remove device	92
Scan by using other scan software	92
Use the scanning software (OS X)	93
Mobile scanning	94
Scanning tips	94
Optimize scanning and task speeds	94
Care and maintenance	95
Clean the product	96
Clean the scanning strips	96
Clean the rollers	96
Introduction	96
Clean the rollers	97
Install an accessory into the hardware integration pocket	99
Replace parts	101
Replace the separation rollers and cover	101
Order maintenance and scanning supplies	103
Order parts and accessories	103
Customer self-repair parts	103
Manage the scanner	107
Advanced configuration with the HP Embedded Web Server (EWS)	107
Introduction	107
How to access the HP Embedded Web Server (EWS)	107
HP Embedded Web Server features	108
Information tab	108
General tab	109
Scan/Digital Send tab	110
Fax tab	110
Troubleshooting tab	111
Security tab	111
HP Web Services tab	112
Networking tab	112
Configure IP network settings	114
Scanner sharing disclaimer	114
View or change network settings	114
Rename the scanner on a network	114
Manually configure IPv4 TCP/IP parameters from the control panel	115
Manually configure IPv6 TCP/IP parameters from the control panel	115
Link speed and duplex settings	116
Scanner security features	117
Introduction	117
Security statements	117
IP Security	117
Assign an administrator password	117
Encryption support: HP High Performance Secure Hard Disks	118
Lock the formatter	118
Energy-conservation settings	119
Introduction	119
Set the sleep timer and configure the scanner to use 2 watts or less of power	119
Set the sleep schedule	119
HP Web Jetadmin	121
HP Digital Sending Software (HP DSS)	121
Upgrade the firmware	122
Solve problems	123
Additional troubleshooting	124
Restore factory settings	125
Introduction	125
Method one: Restore factory settings from the scanner control panel	125
Method two: Restore factory settings from the HP Embedded Web Server (network-connected products onl ...	125
Scanner installation problems	126
Check the cables	126
Uninstall and then reinstall the HP ScanJet drivers and tools (Windows)	126
Power issues	128
Scanner will not turn on	128
The scanner has paused or shut down	128
Scanner keeps turning off	129
Scanner does not pick up paper or misfeeds	130
Introduction	130
The scanner does not pick up paper	130
The scanner picks up multiple sheets of paper	130
The document feeder jams, skews, or picks up multiple sheets of paper	131
Clear paper jams	132
Introduction	132
Experiencing frequent or recurring paper jams?	132
Clear paper jams in the Automatic Document Feeder (ADF)	133
Improve scan image quality	135
Check the scanner glass for dirt and smudges	135
Check the resolution settings	136
Check the color settings	136
Check the image-adjustment settings	137
Optimize scan quality for text or pictures	137
Check the output-quality settings	138
Clean the pickup rollers and separation pad in the Automatic Document Feeder (ADF)	138
Solve wired network problems	141
Introduction	141
Poor physical connection	141
The computer is unable to communicate with the product	141
The product is using incorrect link and duplex settings for the network	142
New software programs might be causing compatibility problems	142
The computer or workstation might be set up incorrectly	142
The product is disabled, or other network settings are incorrect	142

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Scan and send to network folder

Introduction

The product can scan a ﬁle and save it in a shared folder on the network. Before using this feature, use the HP

Embedded Web server to enable the feature and conﬁgure the shared folders. The system administrator can

conﬁgure pre-deﬁned Quick Sets folders; otherwise it is necessary to specify the folder path for each job.

Scan and save the document to a network folder

NOTE:

You might be required to sign in to the product to use this feature.

Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to ﬁt the size of the document.

From the Home screen on the product control panel select

Scan to Network Folder

To specify a path for this job only, select the

Folder Paths

text ﬁeld to open a keyboard, type the path to the

folder, and then select Enter

. Use this format for the path:

\\server\folder

, where “server” is the name of the server that hosts the shared folder, and “folder” is

the name of the shared folder. If the folder is nested inside other folders, complete all necessary segments

of the path to reach the folder. For example:

\\server\folder\folder

Or, select

Load

below the

Folder Paths

ﬁeld to select a pre-deﬁned Quick Sets path or a path associated

with a Contact.

NOTE:

The

Folder Paths

ﬁeld might have a pre-deﬁned path, and it might not be editable. In this situation,

the administrator has conﬁgured this folder for common access.

Select the

File Name

text ﬁeld to open a keyboard, and then type the name for the ﬁle, and then select

Enter

To conﬁgure settings for the document, select

Options

. For example:

●

Select

File Type and Resolution

to specify the type of ﬁle to create, the resolution, and the output

quality.

●

If the original document is printed on both sides, select

Original Sides

, and then select

2 Sided

Set options marked with a yellow triangle before using the preview feature.

NOTE:

After the preview scan, these options are removed from the main

Options

list and are summarized

in the

Pre-scan Options

list. To change any of these options, discard the preview and start over.

Using the preview feature is optional.

Select the right pane of the screen to preview the document. In the preview screen, use the options on the

right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

Use these options to toggle between single-page view and thumbnail view. More options are

available in thumbnail view than in single-page view.

ENWW

Perform a scan task