Kyocera ECOSYS P2040dw Kyocera Net Viewer Operation Guide Rev 5.5 2016.6 - Page 26

Administrator Login, Address Book, Adding Contacts

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Device Administrator Login For some models, administrator authentication is required to access selected features in the Device and Account menus. Available features vary by model. When you select the feature from a menu, you are prompted to type one of the following in the Administrator Login dialog box: Command Center password Administrator login and Administrator password (with optional Use local authentication) Accounting administrator code Operations on multiple devices do not prompt for the administrator login. Login options must be configured in the Login section of the Communication Settings dialog box. Address Book The Address Book is a list of individuals and their contact information that is stored on the device. Each entry for an individual is called a contact, and contacts can be organized into groups. This contact and group information is stored on the device, and is used for faxing and scanning operations. Note: If authentication is set, accessing the address book requires the correct Login username and Password in the Communication Settings for the device. If authentication is not set, the login dialog box may appear, depending on your model. The information that can be stored for each contact includes: Number Name (and furigana, if applicable) Cover page (recipient, company, department). This information is transmitted on a Network FAX. E-mail FTP (File Transfer Protocol) SMB (Server Message Block) FAX Internet FAX You can create One Touch keys to let you access address book entries by pressing one key on the device's operation panel. Adding Contacts You can add individuals to the address book stored on a device. 1 In any Device view, select a device. 2 In the Device menu, click Address book. 3 In the Address Book dialog box, click Add contact. 4 In the Contact Settings dialog box, type the name of the contact in the Name text box. (If applicable, type the furigana in the Furigana text box.) 3-3 User Guide

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Device
User Guide
3-3
Administrator Login
For some models, administrator authentication is required to access selected
features in the
Device
and
Account
menus. Available features vary by model.
When you select the feature from a menu, you are prompted to type one of the
following in the
Administrator Login
dialog box:
Command Center password
Administrator login
and
Administrator password
(with optional
Use local
authentication
)
Accounting administrator code
Operations on multiple devices do not prompt for the administrator login. Login
options must be configured in the
Login
section of the
Communication
Settings
dialog box.
Address Book
The
Address Book
is a list of individuals and their contact information that is
stored on the device. Each entry for an individual is called a contact, and
contacts can be organized into groups. This contact and group information is
stored on the device, and is used for faxing and scanning operations.
Note:
If authentication is set, accessing the address book requires the correct
Login username
and
Password
in the
Communication Settings
for the
device. If authentication is not set, the login dialog box may appear, depending
on your model.
The information that can be stored for each contact includes:
Number
Name
(and furigana, if applicable)
Cover page
(recipient, company, department). This information is
transmitted on a Network FAX.
E-mail
FTP
(File Transfer Protocol)
SMB
(Server Message Block)
FAX
Internet FAX
You can create
One Touch
keys to let you access address book entries by
pressing one key on the device's operation panel.
Adding Contacts
You can add individuals to the address book stored on a device.
1
In any
Device view
, select a device.
2
In the
Device
menu, click
Address book
.
3
In the
Address Book
dialog box, click
Add contact
.
4
In the
Contact Settings
dialog box, type the name of the contact in the
Name
text box. (If applicable, type the furigana in the
Furigana
text box.)