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Brother International IntelliFax-2820 Users Manual - English - Page 53

Advanced sending operations, Composing the electronic Cover Composing your own comments - fax machine user s manual

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Page 53 highlights

Chapter 3 Advanced sending operations Composing the electronic Cover Page The Cover Page is sent to the receiving party's machine. Your Cover Page includes the name stored in the One-Touch or Speed-Dial memory. If you are dialing manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you're sending. (See Setting the Station ID on page 2-2.) If you have Cover Page set to On for all faxes (Menu/Set, 2, 2, 7), the number of pages is not shown on the cover page. You can select a comment to include on your Cover Page. 1.Comment Off 2.Please Call 3.Urgent 4.Confidential Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on B-11 for help entering characters. (See Composing your own comments on page 3-9.) 5.(User Defined) 6.(User Defined) Most of the Setup Send settings are temporary to allow you to make changes for each fax you send. However, when you set up your Cover Page and Cover Page Comments, you are changing the default settings so they will be available while faxing. Composing your own comments You can set up two comments of your own. 1 If it is not illuminated in green, press (Fax). 2 Press Menu, 2, 2, 8. 8.Coverpage Msg 3 Press ▲ or ▼ to choose 5 or 6 for your own comment. Press Menu/Set. 4 Use the dial pad to enter your customized comment. Press Menu/Set. (See Entering Text on page B-11.) Cover page for the next fax only If you have not yet set your Station ID this feature will not work. Make sure you have programmed the Station ID before continuing. (See Setting the Station ID on page 2-2.) If you only want to send a Cover Page with a particular fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the Cover Page. 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press Menu, 2, 2, 7. 7.Coverpg Setup 4 Press ▲ or ▼ to select Next Fax:On (or Next Fax:Off). Press Menu/Set. 3 - 9

Section	Page
USER’S GUIDE FAX-2820/FAX-2910/FAX-2920/MFC-7220/MFC-7225N	1
Brother numbers	3
Register your product	3
Frequently asked questions (FAQs)	3
For Customer Service	3
Brother fax back system (USA only)	4
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother® One Year Limited Warranty and Replacement Service (USA only)	6
Brother® One Year Limited Warranty and Replacement Service (USA only)	7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)	8
Safety precautions	9
To use the machine safely	9
Quick Reference Guide	11
Sending Faxes	11
Storing numbers	11
Dialing operations	11
Making copies	12
Table of Contents	13
1 Introduction	19
Using this Guide	19
Choosing a location	20
How to access the complete User’s Guide (MFC-7220 and MFC-7225N only)	21
To view Documentation (For Windows®)	21
How to find Scanning instructions	21
To view Documentation (For Macintosh®)	22
How to find Scanning instructions	22
Control panel overview	23
Load document	25
Using the automatic document feeder (ADF)	25
About paper	26
Recommended paper	26
Choosing acceptable paper	26
Paper capacity of the paper trays	27
How to load paper	28
To load paper or other media in the paper tray	28
To load paper or other media in the manual feed slot	29
About fax machines	30
Custom features	30
Do you have Voice Mail on the phone line?	30
Why should there be problems?	30
How can you avoid possible problems?	30
Fax tones and handshake	31
ECM (Error Correction Mode)	31
2 Getting started	32
Initial setup	32
Setting the Date and Time	32
Setting Tone and Pulse dialing mode (For Canada only)	32
Setting the Station ID	33
General Setup	34
Setting the Mode Timer (FAX-2820, FAX-2910 and FAX-2920 only)	34
Setting the Mode Timer (MFC-7220 and MFC-7225N only)	34
Setting the Paper Type	35
Setting the Paper Size	35
Setting the Ring Volume	36
Setting the Beeper Volume	36
Setting the Speaker Volume	36
Setting the Handset Volume	37
Choosing the Handset Volume (For Volume Amplify)	37
Setting Volume Amplify	38
Turning on Automatic Daylight Savings Time	38
Toner Save	38
Sleep Time	39
Setting the LCD Contrast	39
Security	40
TX Lock (FAX-2820, FAX-2910 and MFC-7220 only)	40
Setting up the password	40
Changing the TX Lock password	40
Turning TX Lock on	41
Turning TX Lock off	41
Memory Security (FAX-2920 and MFC-7225N only)	41
Setting up the password	42
Changing the Memory Security password	42
Turning Memory Security on	42
Turning Memory Security off	42
Setting Lock	43
Setting up the password	43
Changing the Setting Lock password	44
Turning Setting Lock on	44
Turning Setting Lock off	44
3 Setup Send	45
How to enter Fax mode	45
How to dial	45
Manual dialing	45
One-Touch Dialing	45
Speed-Dialing	46
Search	46
Fax Redial	47
How to Fax	47
Faxing from the ADF	47
Automatic transmission	47
Manual transmission	47
Sending a fax at the end of a conversation	48
Out of Memory message	48
Basic sending operations	48
Sending faxes using multiple settings	48
Contrast	49
Fax Resolution	49
Dual Access	50
Real Time Transmission	50
Broadcasting	51
Checking job status	52
Canceling a fax in progress	52
Canceling a scheduled job	52
Advanced sending operations	53
Composing the electronic Cover Page	53
Composing your own comments	53
Cover page for the next fax only	53
Send a cover page for all faxes	54
Using a printed cover page	54
Overseas Mode	54
Delayed Fax	55
Delayed Batch Transmission	55
Setting up Polled Transmit	56
4 Setup Receive	57
Basic receiving operations	57
Choosing the Receive Mode	57
To select or change your Receive Mode	58
Setting the Ring Delay	58
Setting the F/T Ring Time (Fax/Tel mode only)	59
Easy Receive	59
Printing a reduced incoming fax (Auto Reduction)	60
Receiving a fax at the end of a conversation	60
Advanced receiving operations	61
Printing a fax from the memory	61
Setting the Print Density	61
Polling	61
Setting up Polling Receive	61
Setting up Sequential Polling Receive	62
5 Quick-Dial numbers and dialing options	63
Storing numbers for easy dialing	63
Storing One-Touch numbers	63
Storing Speed-Dial numbers	64
Changing One-Touch / Speed-Dial numbers	64
Setting up Groups for Broadcasting	65
Dialing options	66
Access codes and credit card numbers	66
Pause	66
Tone or Pulse (For Canada only)	66
6 Remote Fax Options	67
Setting Remote Fax Options	67
Setting up Fax Forwarding	67
Programming your pager number	68
Setting Fax Storage	68
PC Fax Receive (MFC-7220 and MFC-7225N only)	69
Turning off Remote Fax Options	70
Changing Remote Fax Options	70
Setting your Remote Access Code	71
Remote Retrieval	71
Using your Remote Access Code	71
Remote commands	72
Retrieving fax messages	73
Changing your Fax Forwarding number	73
7 Printing reports	74
Fax settings and activity	74
Customizing the Transmission Verification Report	74
Setting the Journal Period	75
Printing reports	75
How to print a report	75
8 Making copies	76
Using the machine as a copier	76
Enter Copy mode	76
Making a single copy	76
Making multiple copies	77
Stop copying	77
Using the temporary Copy key	77
Using the Options key	78
Enlarging or reducing the copied image	79
Quality	80
Sorting copies using the ADF	80
Making N in 1 copies (Page Layout)	81
Changing the default copy settings	82
Quality	82
Adjusting contrast	82
Out of Memory message	82
9 Software and Network Features (MFC-7220 and MFC-7225N only)	83
10 Important information	84
Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.	84
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	85
Important	85
Important - about the interface cable	85
Industry Canada Compliance Statement (Canada only)	85
Disconnect device	86
LAN connection (MFC-7225N only)	86
Laser safety	86
FDA regulations	86
Important safety instructions	87
Trademarks	88
11 Troubleshooting and routine maintenance	89
Troubleshooting	89
Error messages	89
Checking if the machine has faxes in its memory	94
Forwarding faxes to another fax machine	94
Transferring faxes to your PC (MFC-7220 and MFC-7225N only)	94
Document jams	95
Document was not inserted or fed properly, or was too long	95
Paper jams	95
Paper is jammed inside the machine	95
Paper is jammed at the back of the machine	97
Paper is jammed inside the drum unit and toner cartridge assembly	98
If you are having difficulty with your machine	99
Improving the print quality	104
Cleaning the drum unit	105
Compatibility	108
Packing and shipping the machine	108
Routine maintenance	109
Cleaning the outside of the machine	109
Cleaning the scanner glass	110
Cleaning the laser scanner window	110
Cleaning the corona wire	112
Replacing the toner cartridge (TN-350)	112
How to replace the toner cartridge	113
Replacing the drum unit (DR-350)	115
Machine Information	117
Checking the Serial Numbers	117
Checking the Page Counters	117
Checking the Drum Life	117
Appendix A	118
Setting up telephone services	118
Distinctive Ring	118
What does your telephone company’s ‘Distinctive Ring’ do?	118
What does Brother’s ‘Distinctive Ring’ do?	118
Do you have Voice Mail?	118
Before you choose the ring pattern to register	119
Registering the Distinctive Ring pattern	119
Turning off the Distinctive Ring	119
Caller ID	120
Viewing Caller ID List	120
Printing Caller ID List	120
Call Waiting	121
Advanced receiving operations	121
Operation from extension telephones	121
For Fax/Tel mode only	121
Using a cordless external handset	122
Changing the remote codes	122
Connecting an external device to your machine	122
Connecting an external telephone	122
Connecting an external telephone answering device (TAD)	122
Sequence	122
Connections	123
Recording outgoing message (OGM) on an external TAD	124
Special line considerations	124
Roll over phone lines	124
Two-line phone system	124
Converting telephone wall outlets	125
Installing machine, external two-line TAD and two-line telephone	125
Multi-line connections (PBX)	126
If you are installing the machine to work with a PBX	126
Custom features on your phone line	126
Appendix B	127
On-screen programming	127
Menu table	127
Memory storage	127
Navigation keys	128
Entering Text	137
Inserting spaces	137
Making corrections	137
Repeating letters	137
Special characters and symbols	137
Glossary	138
Specifications	142
Product description	142
General	142
Print media	144
Copy	144
Fax	145
Scanner (MFC-7220 and MFC-7225N only)	146
Printer (not available for FAX-2910)	146
Interfaces (not available for FAX-2910)	147
Download the optional software from the Brother Web Site (FAX-2820 and FAX-2920 users only)	147
Computer requirements (not available for FAX-2910)	148
Consumable items	149
Network (LAN) (MFC-7225N only)	150
Index	151
Remote Retrieval Access card	156

Match case Limit results 1 per page

Chapter 3

3 - 9

Advanced sending

operations

Composing the electronic

Cover Page

The Cover Page is sent to the receiving

party’s machine. Your Cover Page includes

the name stored in the One-Touch or

Speed-Dial memory. If you are dialing

manually, the name is left blank.

The Cover Page shows your Station ID and

the number of pages you’re sending. (See

Setting the Station ID

on page 2-2.) If you

have Cover Page set to

for all faxes

(

Menu/Set

), the number of pages is

not shown on the cover page.

You can select a comment to include on your

Cover Page.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of your

own, up to 27 characters long. Use the chart

on B-11 for help entering characters. (See

Composing your own comments

on page

3-9.)

5.(User Defined)

6.(User Defined)

Most of the

Setup Send

settings are

temporary to allow you to make changes for

each fax you send. However, when you set

up your Cover Page and Cover Page

Comments, you are changing the default

settings so they will be available while faxing.

Composing your own comments

You can set up two comments of your own.

If it is not illuminated in green, press

(

Fax

Press

▲

▼

to choose 5 or 6 for your

own comment.

Press

Menu/Set

Use the dial pad to enter your

customized comment.

Press

Menu/Set

(See

Entering Text

on page B-11.)

Cover page for the next fax only

If you have not yet set your Station ID this

feature will not work. Make sure you have

programmed the Station ID before

continuing. (See

Setting the Station ID

page 2-2.) If you only want to send a Cover

Page with a particular fax, your machine will

ask you to enter the number of pages you are

sending so it can be printed on the Cover

Page.

If it is not illuminated in green, press

(

Fax

Load your document.

Press

▲

▼

to select

Next Fax:On

(or

Next Fax:Off

Press

Menu/Set

8.Coverpage Msg

7.Coverpg Setup