HP Color LaserJet CM2320 HP Color LaserJet CM2320 MFP Series - Software Techni - Page 73

Software description Use the Fax Phone Book page to add or remove individuals or groups on your speed-dial list, import phone books from a variety of sources, and update and maintain the contact list. ● To add an individual contact to the speed-dial list, select the row of the speed-dial number that you want to specify. Type the contact name in the Contact name window. Type the fax number in the Fax number window. Click Add. ● To add a group of contacts to the speed-dial list, select the row of the speed-dial number that you want to specify. Click Add/Group. Double-click a contact name from the list on the left to move it to the group list on the right, or select a name on the left and then click the appropriate arrow to move it to the group list on the right. You can also use those two methods to move names from right to left. When you have created a group, type a name in the Group name window, and then click Apply. ● To edit an existing individual speed-dial entry, click anywhere on the row containing the contact name to select it, and then click Update. Make any required changes, and then click Apply. ● To edit an existing group speed-dial entry, click anywhere on the row containing the group name to select it, and then click Update Group. Make any required changes, and then click Apply. ● To delete an entry from the speed-dial list, select the item and then click Delete. ● To move speed-dial entries, select the entry and then click Move, or select Move and then specify the entry in the dialog box. Either select Next empty row or specify the number of the row where you want to move the entry. NOTE: If you specify a row that is occupied, then the new entry will overwrite the existing entry. ● To import contacts from a phone book that exists in Lotus Notes, Outlook, or Outlook Express, use the following procedure: 1. Click Import/Export Phone Book. 2. Select the Import option, and then click Next. 3. Select the appropriate software program, navigate to the appropriate file, and then click Finish. To export contacts from a phone book, use the following procedure: 1. Click Import/Export Phone Book. 2. Select the Export, and then click Next. 3. Enter the file name or browse to the file to which you want to export contacts, and then click Finish. You can also select individual entries from the phone book instead of importing the entire phone book. ● To delete all entries, click Delete All, and then click Yes. In addition to numerical digits, the following are valid characters for fax numbers: ●( ●) ●+ ENWW HP ToolboxFX 49