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Ricoh Aficio MP 6000 General Settings Guide - Page 214

Managing names in the Address Book, Sending fax by Quick Dial, Address Management Tool

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Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. ❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book. ❒ For details about using Web Image Monitor, see the Web Image Monitor Help. ❒ For operating instructions, see SmartDeviceMonitor for Admin Help. Reference p.3 "Accessing User Tools" Managing names in the Address Book By registering a name and key display beforehand, you can specify email and folder destinations simply by selecting the name key. Reference p.207 "Registering Names" 7 Sending fax by Quick Dial Register a fax number in the Address Book so you can specify it only by selecting the fax destination, shown on the fax initial display when sending a fax. When label insertion is set to "On", the receiver's name and standard messages are printed on the fax message when it is received at the other end. By registering IP-Fax destinations in the Address Book, you can specify a destination simply by selecting it from the destinations that appear in the initial fax display. Registered IP-Fax numbers can be used and printed as sender's IP-Fax numbers. Reference p.220 "Fax Destination" 204

Section	Page
Operating Instructions General Settings Guide	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Notes:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	11
Symbols	11
Display panel	12
Accessing User Tools	13
Changing Default Settings	13
Quitting User Tools	14
Menu Protect	14
1. Connecting the Machine	15
Connecting to the Interfaces	15
Connecting to the Ethernet Interface	16
Connecting to the USB Interface	17
Connecting to the IEEE 1284 Interface	18
Connecting to the IEEE 802.11b (Wireless LAN) Interface	19
Setup Procedure	20
Checking the Connection	21
Checking the Signal	22
Network Settings	23
Settings Required to Use the Printer/LAN-Fax	23
Ethernet	23
IEEE 802.11b (wireless LAN)	24
Settings Required to Use Internet Fax	25
Ethernet	25
IEEE 802.11b (wireless LAN)	27
Settings Required to Use E-mail Function	28
Ethernet	28
IEEE 802.11b (wireless LAN)	30
Settings Required to Use Scan to Folder Function	31
Ethernet	31
IEEE 802.11b (wireless LAN)	32
Settings Required to Use the Network Delivery Scanner	33
Ethernet	33
IEEE 802.11b (wireless LAN)	34
Settings Required to Use Network TWAIN Scanner	35
Ethernet	35
IEEE 802.11b (wireless LAN)	36
Settings Required to Use Document Server	37
Ethernet	37
IEEE 802.11b (wireless LAN)	38
Using Utilities to Make Network Settings	39
Interface Settings	39
File Transfer	44
Connecting the Machine to a Telephone Line and Telephone	46
Connecting the Telephone Line	46
Selecting the Line Type	47
2. System Settings	49
General Features	49
Output tray settings	52
Tray Paper Settings	53
Timer Settings	57
Interface Settings	59
Network	59
Parallel Interface	62
IEEE 802.11b	63
Print List	64
File Transfer	66
Administrator Tools	73
Program / Change / Delete LDAP Server	81
To program / change the LDAP server	81
To delete the programmed LDAP server	81
Programming the LDAP server	82
To enter an identification name	82
To enter a server name	82
To enter the search base	82
To enter a port number	83
To start SSL communication	83
To set authentication	83
To enter the user name and password	84
To test the connection	84
To set search conditions	85
To set search options	85
System Settings on Main and Sub-machines	87
General Features	87
Tray Paper Settings	89
Timer Settings	90
Administrator Tools	91
3. Copier/Document Server Features	95
General Features	95
Reproduction Ratio	100
Edit	102
Stamp	106
Background Numbering	106
Preset Stamp	106
User Stamp	108
Date Stamp	109
Page Numbering	110
Stamp Text	112
Input/Output	113
Settings for the Document Server	115
Copier/Document Server Features on Main and Sub-machines	116
General Features	116
Reproduction Ratio	118
Edit	118
Stamp	121
Background Numbering	121
Preset Stamp	121
User Stamp	121
Date Stamp	122
Page Numbering	122
Stamp Text	123
Input/Output	124
4. Facsimile Features	127
General Features	127
Scan Settings	130
Send Settings	131
Reception Settings	134
Initial Settings	140
Reception File Setting	145
Reception Report e-mail	146
Program / Change / Delete Scan Size	147
Deleting a scan size	149
Registering Fax Information	150
Registering Fax Information	151
Registering a Fax Header	151
Registering an Own Name	152
Registering an Own Fax Number	152
Changing Fax Information	153
Deleting Fax Information	153
Forwarding	154
Programming an End Receiver	155
Quitting the forwarding function	157
Forwarding Mark	157
Parameter Settings	158
Changing the User Parameters	164
Special Senders to Treat Differently	165
Authorized Reception	166
Reception File Print Quantity	167
Forwarding	167
Print 2 Sided	167
Memory Lock	168
Paper Tray	168
Programming/Changing Special Senders	169
Authorized RX (Authorized Reception)	171
Reception File Print Qty	171
Forwarding	172
Print 2 Sided	173
Memory Lock	173
Paper Tray per Sender	173
Programming Initial Set Up of a Special Sender	174
Deleting a Special Sender	177
Box Settings	178
Programming/Changing Personal Boxes	178
Deleting Personal Boxes	181
Programming/Changing Information Boxes	182
Deleting Information Boxes	185
Programming/Changing Transfer Boxes	186
Deleting Transfer Boxes	189
Printing the Box List	190
5. Printer Features	191
List/Test Print	191
Printing the configuration page	192
Interpreting the configuration page	193
Maintenance	195
System	196
Host Interface	200
PCL Menu	201
PS Menu	203
PDF Menu	204
6. Scanner Features	205
General Settings	205
Scan Settings	207
Send Settings	209
7. Registering Addresses and Users for Facsimile/Scanner Functions	211
Address Book	211
Managing names in the Address Book	214
Sending fax by Quick Dial	214
Sending e-mail by Quick Dial	215
Sending scanned files to a shared folder directly	215
Preventing unauthorized user access to shared folders from the machine	215
Managing users and machine usage	216
Registering Names	217
Registering Names	217
Changing a Registered Name	219
To change a registration number	219
Deleting a Registered Name	220
Authentication Information	221
Registering a User Code	221
Changing a User Code	223
Deleting a User Code	224
Displaying the Counter for Each User	225
Printing the Counter for Each User	226
Printing the Counter for All Users	227
Clearing the Number of Prints	228
Fax Destination	230
Fax Destination	232
Registering a Fax Destination	232
Changing a Fax Destination	233
Using a Fax Destination as a sender	234
To change the fax number	234
To change the line	234
To change the SUB Code	235
To change the SEP Code	235
To set the International TX Mode	235
To select the fax header	235
To set label insertion	236
Deleting a Fax Destination	236
IP-Fax Destination	238
Registering an IP-Fax Destination	238
Changing a Registered IP-Fax Destination	239
Using the IP–Fax Destination as the sender	240
To change the IP-Fax Destination	240
To select the protocol	240
To program the SUB Code	241
To program the SEP Code	241
To set the International TX Mode	241
To select the fax header	241
Deleting a Registered IP-Fax Destination	242
E-mail Destination	243
Registering an E-mail Destination	243
Changing an E-mail Destination	245
Using the e-mail address as the sender	246
Deleting an E-mail Destination	246
Registering Folders	247
Using SMB to Connect	247
Registering an SMB Folder	248
To locate the SMB folder manually	250
To locate the SMB folder using Browse Network	250
If a Login Screen Appears	251
Changing an SMB Folder	251
To change the protocol	252
Changing SMB settings	253
Deleting an SMB registered folder	253
Using FTP to Connect	254
Registering an FTP Folder	254
Changing an FTP Folder	256
To change the protocol	257
Changing items under FTP	258
Deleting an FTP Folder	258
Using NCP to Connect	259
Registering an NCP Folder	259
To locate the NCP folder manually	261
To locate the NCP folder using Browse Network	261
Changing an NCP registered folder	262
Changing NCP settings	263
To change the protocol	263
Deleting an NCP Folder	264
Registering Names to a Group	265
Registering a Group	265
Registering Names to a Group	266
Adding a Group to Another Group	268
Displaying Names Registered in a Group	269
Removing a Name from a Group	270
Deleting a Group Within Another Group	271
Changing a Group Name	272
Deleting a Group	274
Registering a Protection Code	275
Registering a Protection Code to a Single User	275
Registering a Protection Code to a Group User	277
Registering SMTP and LDAP Authentication	278
SMTP Authentication	278
LDAP Authentication	280
8. Other User Tools	283
Changing the Display Language	283
Inquiry	284
Counter	286
Displaying the Total Counter	286
9. Appendix	287
Information about Installed Software	287
expat	287
NetBSD	288
Sablotron	290
JPEG LIBRARY	290
SASL	291
MD4	292
MD5	292
Samba(Ver 3.0.4)	293
RSA BSAFE	293
Open SSL	294
Open SSH	296
Open LDAP	301