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Finding Contacts in the Company Directory

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74 Working With Company E-mails and Meeting Appointments Note To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server. Tips • For information about creating a meeting request, see "To send a meeting request" in Chapter 12. • To view an attendee's contact information, tap the attendee's name. If the attendee is included in your contacts list, you will see the contact information immediately. If the attendee is not in your contacts list, tap Company Directory to view the contact information. 7.4 Finding Contacts in the Company Directory In addition to having contacts on your device, you can access contact information from your organization's Company Directory. By having over-the-air access to the Company Directory, you can easily send e-mail messages and meeting requests to anyone in your company. Requirement Access to the Company Directory is available only if your organization is running Microsoft Exchange Server 2003 SP2 or higher, and you have completed your first synchronization with the Exchange Server. 1. Synchronize with the Exchange Server. 2. Do any of the following: • In Contacts, tap Menu > Company Directory. • In a new e-mail message, tap the To box (or tap Menu > Add Recipient), then tap Company Directory on the top of the list. • When creating a meeting request and selecting required and optional attendees in Calendar, tap Company Directory. 2. Enter a partial or full contact name and tap Search. In the search results list, tap a contact to select it. Note • You can save a contact from the Company Directory to your device by selecting the contact, then tapping Menu > Save to Contacts. • You can search on the following information as long as that information is included in the Company Directory: First name, Last name, E-mail name, Display name, E-mail address, or Office location.

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74  Working With Company E-mails and Meeting Appointments
Note
To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server.
Tips
•
For information about creating a meeting request, see “To send a meeting request” in Chapter 1±.
•
To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your contacts 
list, you will see the contact information immediately. If the attendee is not in your contacts list, tap 
Company
Directory
to view the contact information.
7.4 Finding Contacts in the Company Directory
In addition to having contacts on your device, you can access contact information from your organization’s 
Company Directory. By having over-the-air access to the Company Directory, you can easily send e-mail 
messages and meeting requests to anyone in your company.
Requirement
Access to the Company Directory is available only if your organization is running 
Microsoft Exchange
Server 2003 SP2 or higher
, and you have completed your first synchronization with the Exchange 
Server.
1.
Synchronize with the Exchange Server.
2.
Do any of the following:
In Contacts, tap
Menu > Company Directory
.
In a new e-mail message, tap the To box (or tap 
Menu > Add Recipient
), then tap 
Company
Directory
on the top of the list.
When creating a meeting request and selecting required and optional attendees in Calendar, tap 
Company Directory
.
2.
Enter a partial or full contact name and tap 
Search
. In the search results list, tap a contact to select it.
Note
•
You can save a contact from the Company Directory to your device by selecting the contact, then tapping 
Menu
> Save to Contacts
.
•
You can search on the following information as long as that information is included in the Company Directory: 
First name, Last name, E-mail name, Display name, E-mail address, or Office location. 
•
•
•