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Konica Minolta bizhub C3350 bizhub C3850/C3350 PC-Fax Functions User Guide - Page 31

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4.4 Managing recipient information on the computer (Phone Book) 4 7 Specify the storage location, enter the file name, then click [Store Job]. % The [Save As] window is opened when you save the Phone Book for the first time. When you change the Phone Book after the first time, the [Save As] window is not opened but the Phone Book file is overwritten with your changes automatically. The Phone Book is saved as a CSV file. Tips - The saved Phone Book file automatically appears when you open the Phone Book next time. To open another Phone Book file, open the [Phone Book Entry...] window, then select [Open...] from the [File] menu. Saving multiple Phone Book files can switch between these files to locate the desired one. - To create a Phone Book file, open the [Phone Book Entry...] window, then select [New] from the [File] menu. Also, you can save the file to have an alias by selecting [Save As...] from the [File] menu. Searching for a recipient You can search for a recipient from the Recipients List registered in the Phone Book. Part of recipient information or multiple conditions can be used for this search. When you search for a recipient, click [Search] from the Phone Book. Your operations are the same when you open the Phone Book to send a fax and when you open the Phone Book to add a recipient to it. Select a search target and search location, then enter the characters to be searched. If necessary, select a search option, then click [Find Now]. [PC-FAX Functions] 4-11

Section	Page
Table of contents	2
1 PC-Fax TX	5
1.1 Overview of PC-Fax TX	5
1.2 System environment requirements	6
1.3 Cable connection locations on this machine	7
2 Preparation for PC-Fax TX (Network Connection)	9
2.1 Overview	9
2.2 Before installing the fax driver (for administrators)	10
Checking a LAN cable for connection	10
Checking the network settings	10
Setting up the PC-Fax TX environment	10
Enabling device information to be obtained from the fax driver	11
2.3 Easy installation of the fax driver	12
Preparing the fax driver CD-ROM	12
Checking the operating systems compatible with the fax driver	12
Installation procedure	12
2.4 Initializing the fax driver	14
Configuring the optional environment of this machine	14
Changing the default print settings	14
3 Preparation for PC-Fax TX (USB Connection)	16
3.1 Overview	16
3.2 Easy installation of the fax driver	17
Preparing the fax driver CD-ROM	17
Checking the operating systems compatible with the fax driver	17
Changing the installation settings (Windows 7/8/Server 2008 R2/Server 2012)	17
Installation procedure	18
3.3 Initializing the fax driver	20
Configuring the optional environment of this machine	20
Changing the default print settings	20
4 How to Send PC-Fax TX	22
4.1 Transmission flow	22
4.2 The [FAX Transmission Popup] window	24
4.2.1 Available operations in [FAX Transmission Popup] window	24
4.2.2 Selecting a recipient from the Phone Book	25
4.2.3 Selecting a recipient from the Address Book of this machine	25
4.2.4 Configuring the fax transmission function	26
4.2.5 Adding a cover sheet	27
4.3 Easily recalling the frequently used setting	28
4.4 Managing recipient information on the computer (Phone Book)	29
Registering a recipient	29
Searching for a recipient	31
Editing recipient information	32
Changing the recipient group	32
Changing a group name	32
Using folders for management	33
5 Sending Options	35
5.1 Send a fax with a cover sheet	35
5.2 Sending a fax at a preset time (Timer Send)	38
Timer Send	38
How to send	38
5.3 Sending a confidential fax (confidential communication)	39
Confidential communication	39
How to send	39
5.4 Sending a fax after specifying a relay station (Relay Distribution)	40
Relay Distribution	40
How to send	40
5.5 Sending a fax with authentication information	41
Fax sending with authentication enabled	41
Operations required to use this function	41
How to send	42
6 Fax Driver Settings	44
6.1 [Properties] window of fax driver	44
How to display the [Properties] window	44
Tabs provided by Windows	46
6.2 Available operations in the [Configure] tab	47
6.3 Available operations in the [Settings] tab	48
6.4 [Printing Preferences] window of fax driver	49
How to display the [Printing Preferences] window	49
Items common to each tab	51
6.5 Available operations in the [FAX] tab	53
6.6 Available operations in the [Basic] tab	54
6.7 Available operations in the [Layout] tab	55
6.8 Available operations in the [Version Information] tab	56
7 Uninstalling the Fax Driver	58
Uninstall using the deletion program	58
Uninstall using the installer	58

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4.4

Managing recipient information on the computer (Phone Book)

[PC-FAX Functions]

4-11

Specify the storage location, enter the file name, then click [Store Job].

The [Save As] window is opened when you save the Phone Book for the first time. When you change

the Phone Book after the first time, the [Save As] window is not opened but the Phone Book file is

overwritten with your changes automatically.

The Phone Book is saved as a CSV file.

Tips

The saved Phone Book file automatically appears when you open the Phone Book next time. To open

another Phone Book file, open the [Phone Book Entry...] window, then select [Open...] from the [File]

menu. Saving multiple Phone Book files can switch between these files to locate the desired one.

To create a Phone Book file, open the [Phone Book Entry...] window, then select [New] from the [File]

menu. Also, you can save the file to have an alias by selecting [Save As...] from the [File] menu.

Searching for a recipient

You can search for a recipient from the Recipients List registered in the Phone Book.

Part of recipient information or multiple conditions can be used for this search.

When you search for a recipient, click [Search] from the Phone Book. Your operations are the same when you

open the Phone Book to send a fax and when you open the Phone Book to add a recipient to it.

Select a search target and search location, then enter the characters to be searched. If necessary, select a

search option, then click [Find Now].