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Kyocera KM-3035 Network Fax Online Manual (Revision) - Page 62

(2) Editing Information for More than One Individual or Group Destinations

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4-4 Editing Individual and Group Destination Information (2) Editing Information for More than One Individual or Group Destinations It is possible to edit the information for multiple registered destinations at the same time. This is convenient when, for example, you want to change the company name for different registered departments of the same company. 1. With the Address Book for Network FAX dialogue box open, select the multiple destinations that you want to edit. 2. Click on the Edit button. The Multiple Address Edit dialogue box will be displayed. 3. Put a check mark in the checkbox of the common item that you want to edit ("Registration Name", "FAX Number", "Subaddress", "Password", "Company Name", "Department Name", "Recipient Name" for an individual destination, and "Registration Name" for Group Destinations), and then enter the new information. 4. Click on the OK button. The display will return to the Address Book for Network FAX dialogue box and the edited information will be displayed. 5. In order to actually register the edited information in the Address Book, select Apply from the File menu (or click on the Apply button). Page 4-8

Section	Page
About this On-Line Manual	2
Trademark Information	2
Operating Environment	2
Included Utilities	3
Network FAX Driver	3
Address Book for Network FAX	3
Scanner File Utility	3
Address Editor for FAX	3
Outline of the Network FAX Functions	4
Transmission function	4
Reception function	4
Address Book	5
Address Editor for FAX	6
Contents	7
Section 1 Installing the Corresponding Software	10
1-1 Installing the Network FAX Driver	10
Registering the Machine’s IP address	11
Uninstalling the Network FAX Driver	13
1-2 Installing the Address Book for Network FAX	14
1-3 Installing the Scanner File Utility	15
1-4 Installing the Address Editor for FAX	17
Section 2 Sending a Fax	18
2-1 Main Transmission Functions	18
(1) Delayed Transmission	18
(2) F-Code Based Communication	19
(3) Concurrent print	19
(4) Save Transmitted Original	19
(5) Attaching a Cover Page	20
(6) Restricted Access	20
2-2 Basic Transmission	21
2-3 FAX Setting Tab	23
2-4 Default Setting Dialogue Box	24
(1) Sending Options Tab	24
(2) Sender Information Tab	26
(3) Machine Setting Tab	27
(4) Restricted access Tab	28
Registering your access code	28
Deleting your access code	28
2-5 Various Settings in the TX Setting Dialogue Box	29
(1) Selecting a Destination from the Address Book	29
(2) F-Code Based Communication	32
(3) Registering the Destination Information to be Added to the Cover Page	33
(4) Optional Settings	35
(5) Transmitting Terminal Information Data	36
(6) Machine Settings	37
2-6 Transmission Control	38
Section 3 Receiving a Fax	39
3-1 Summary of Delivery Settings	40
1 Starting up the Scanner File Utility	40
2 Setup Dialogue Box	40
3 Folder Setting Dialogue Box	40
4 Delivery Setting List Dialogue Box	41
5 Delivery Setting Dialogue Box	41
3-2 Starting the Scanner File Utility	42
The service mode (only available on Windows 2000 and Windows XP)	42
3-3 Setup Dialogue Box	43
3-4 Folder Setting Dialogue Box	44
3-5 Delivery Setting List Dialogue Box	45
3-6 Delivery Setting Dialogue Box	48
Adding an e-mail address	50
Adding a computer address	50
3-7 Determining the Destination Folder	51
3-8 When a notice of fax reception is sent	51
To see the documents that were received by fax	51
3-9 Checking a Reception Notification Error	52
3-10 Opening Received Faxes	53
3-11 Deleting Received Faxes	54
Section 4 The Address Book	55
4-1 Registering Destination Information	56
4-2 Registering Multiple Destinations as a Group	58
4-3 Address/Group Copy	60
4-4 Editing Individual and Group Destination Information	61
(1) Editing Information for an Individual or Group Destination	61
(2) Editing Information for More than One Individual or Group Destinations	62
(3) Search/Replace the Contents of a Particular Entry Item	63
4-5 Deleting Individual and Group Destination Information	64
4-6 Importing Address Data	64
(1) Importing FDT Files	64
(2) Importing CSV Files	65
4-7 Exporting Address Data	67
Section 5 Address Editor for FAX	68
5-1 Registering Self-Station Information	69
Connect to the fax machine by entering the fax’s IP address or host name	70
Connect to a fax machine that you have connected to before	70
Connect to the fax machine by searching over the network without entering the fax’s IP address	70
Create completely new information data	71
Use saved data (FED file) and edit the current information data	71
Transmit all of the edited data	73
Transmit only the type of edited data that is currently displayed	73
<Changing your connection to another fax machine>	73
Connect to the fax machine by entering the fax’s IP address or host name	74
Connect to a fax machine that you have connected to before	74
Connect to the fax machine by searching over the network without entering the fax’s IP address	74
5-2 Setting the Network FAX functions	75
5-3 Registering Dialing Information	76
(1) Registering one-touch dial information	76
(2) Registering chain dial information	79
(3) Registering group dial information	81
Add a destination that is registered under one-touch dialing to the group	83
Enter a destination fax number to be added to the group	83
Adding a chain dial number	83
(4) Registering program dial information	85
Add a destination that is registered under one-touch dialing to the program	87
Enter a destination fax number that to be added to the program	87
Adding a chain dial number	87
(5) Editing registered dialing information	89
Edit registered information (individual data)	89
Edit registered information (multiple data)	90
Copying dialing information	91
Replacing data strings	92
Changing the order of dialing information	93
(6) Deleting dialing information	95
5-4 Registering Box Information	96
(1) F-Code Based Confidential box	96
(2) Encryption box	97
(3) F-Code Based Relay box	99
Add a destination that is registered under one-touch dialing to the list	101
Enter a destination fax number to be added to the list	101
Adding a chain dial number	101
(4) Deleting registered boxes	102
5-5 Importing Data	103
5-6 Saving Data as an FED-formatted File	107