Home » Brother International Manuals » Printers » Brother International MFC-J6920DW » Manual Viewer

Brother International MFC-J6920DW Basic Users Guide - Page 147

Receiving Faxes, Telephone Line or Connections continued, Difficulty, Suggestions

View all Brother International MFC-J6920DW manuals

Add to My Manuals
Save this manual to your list of manuals

Page 147 highlights

Troubleshooting Telephone Line or Connections (continued) Difficulty The machine does not answer when called. Suggestions Make sure the machine is in the correct Receive Mode for your setup. (See Choose the correct Receive Mode on page 53.) Check for a dial tone. If possible, call your machine to hear it answer. If there is still no answer, check that the telephone line cord is plugged into the telephone wall jack and the LINE jack inside the machine. If there is no ringing when you call your machine, ask your telephone company to check the line. Receiving Faxes Difficulty Cannot receive a fax. Suggestions Make sure your machine has a dial tone by pressing Hook in Fax mode. If you hear static or interference on your fax line, call your local telephone provider. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack inside the machine. If you subscribe to DSL, VoIP or MagicJack services, call your service provider for connection instructions. To lower the modem speed and turn off ECM (error correction mode), see Telephone line interference / VoIP on page 139. Make sure the machine is in the correct Receive Mode. This is determined by the external devices and telephone subscriber services you have on the same line as the Brother machine. (See Choose the correct Receive Mode on page 53.) If you have a dedicated fax line and want your Brother machine to automatically answer all incoming faxes, select Fax Only mode. If your Brother machine shares a line with an external answering machine, select External TAD mode. In External TAD mode, your Brother machine will automatically receive incoming faxes and voice callers will be able to leave a message on your answering machine. If your Brother machine shares the line with a Voice Mail subscriber service, see Voice Mail on page 64. If your Brother machine is on a line with the Distinctive Ring subscriber service, see Distinctive Ring on page 65. If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes, select Fax/Tel mode. In Fax/Tel mode, your Brother machine will automatically receive faxes and produce a pseudo/double-ring to alert you to answer voice calls. If you do not want your Brother machine to automatically answer incoming faxes, select Manual mode. In Manual mode, you must answer every incoming call and activate the machine to receive faxes. B 133

Section	Page
Basic User’s Guide MFC-J6920DW	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Accessories and Supplies	5
Notice - Disclaimer of Warranties (USA and Canada)	6
Compilation and Publication Notice	7
User's Guides and where do I find them?	8
Table of Contents	9
1 General information	15
Using the documentation	15
Symbols and conventions used in the documentation	15
Accessing Brother Utilities (Windows® 8)	15
Accessing the Advanced User’s Guide and Software and Network User’s Guide	16
Viewing User’s Guides	16
(Windows®)	16
(Macintosh)	17
How to find Scanning instructions	17
How to find Network setup instructions	17
How to access Guides for Advanced Features	18
Accessing Brother Support (Windows®)	18
Accessing Brother Support (Macintosh)	19
Control panel overview	20
3.7\	23
Setting the Ready screen	27
Basic Operations	28
Shortcut Settings	29
Adding Copy Shortcuts	29
Adding Fax Shortcuts	29
Adding Scan Shortcuts	30
Adding Web Connect Shortcuts	32
Changing Shortcuts	33
Editing Shortcut Names	34
Deleting Shortcuts	34
Recalling Shortcuts	34
2 Loading paper	35
Loading paper and other print media	35
Loading paper in paper tray #1	35
Loading smaller paper (Photo, Photo L, Photo 2L or envelopes)	40
Loading Photo, Photo L and Photo 2L paper	40
About envelopes	41
Loading envelopes	42
Loading paper in paper tray #2	43
Loading paper in the manual feed slot	48
Unprintable area	51
Paper settings	52
Paper Size and Type	52
Tray use in Copy mode	52
Tray use in Fax mode	53
Acceptable paper and other print media	53
Recommended print media	54
Handling and using print media	54
Paper capacity of the output paper tray cover	54
Choosing the right print media	55
Paper type and size for each operation	55
Paper orientation and capacity of the paper trays	56
Paper orientation using User Defined as the Paper Size in the printer driver	57
Paper weight and thickness	58
3 Loading documents	59
How to load documents	59
Using the ADF	59
Document Sizes and Weights	59
How to load documents	59
Using the scanner glass	60
Document Sizes Supported	60
How to load documents	60
Unscannable area	61
4 Sending a fax	62
How to send a fax	62
Stop faxing	64
Setting scanner glass size for faxing	64
Color fax transmission	64
Canceling a fax in process	65
How to preview an outgoing fax	65
Transmission Verification Report	66
5 Receiving a fax	67
Receive Modes	67
Choose the correct Receive Mode	67
Using Receive Modes	69
Fax Only	69
Fax/Tel	69
Manual	69
External TAD	69
Receive Mode settings	70
Ring Delay	70
F/T Ring Time (Fax/Tel mode only)	70
Easy Receive	71
If Easy Receive is On:	71
If Easy Receive is Off:	71
Fax Preview (Black & White only)	72
How to preview a received fax	72
Setting Fax Preview	72
Using Fax Preview	72
How to print a fax	73
How to print all faxes in the list	74
How to delete all faxes in the list	74
Turning off Fax Preview	74
6 Using PC-FAX	75
PC-FAX Sending	75
Sending a file as a PC-FAX	75
PC-FAX Receiving (Windows®)	76
Changing the destination PC	77
7 Telephone services and external devices	78
Telephone services	78
Voice Mail	78
Distinctive Ring	79
What does your telephone company's “Distinctive Ring” do?	79
What does Brother's “Distinctive Ring” do?	79
Do you have Voice Mail?	79
Before you choose the ring pattern to register	79
Registering the Distinctive Ring pattern	80
Turning off Distinctive Ring	80
Voice over Internet Protocol (VoIP)	81
Connecting an external TAD (telephone answering device)	82
Connections	83
Recording an outgoing message (OGM) on the external TAD	83
Multi-line connections (PBX)	84
External and extension telephones	84
Connecting an external or extension telephone	84
Using external and extension telephones	85
If you answer a call and no one is on the line:	85
Using a non-Brother cordless external telephone	85
Using remote codes	85
Fax Receive Code	85
Telephone Answer Code	85
Changing the remote codes	86
8 Dialing and storing numbers	87
How to dial	87
Manual dialing	87
Dialing from the Address Book	87
Fax Redial	88
Storing numbers	88
Storing a pause	88
Storing Address Book numbers	88
Changing or deleting Address Book names or numbers	89
9 Making copies	91
How to copy	91
Stop copying	91
Copy preset settings	91
Copy options	92
Paper Type	93
Paper Size	93
Tray Select	93
ADF High Speed Mode copying	94
10 PhotoCapture Center™: Printing photos from a memory card or USB Flash drive	95
PhotoCapture Center™ operations (PHOTO mode)	95
Using a memory card or USB Flash drive	95
Getting started	96
Print Images	98
View Photos	98
PhotoCapture Center™ print settings	99
How to scan to a memory card or USB Flash drive	99
11 How to print from a computer	102
Printing a document	102
12 How to scan to a computer	103
Before scanning	103
Scanning a document as a PDF file using ControlCenter4 (Windows®)	104
How to change the machine’s SCAN mode settings for PDF scanning	107
How to scan a document as a PDF file using the Touchscreen	108
ADF High Speed Mode scanning	110
13 How to print and scan with NFC (Near Field Communication)	111
Printing with NFC (Near Field Communication)	111
Scanning with NFC (Near Field Communication)	111
A Routine maintenance	112
Replacing the ink cartridges	112
Cleaning and checking the machine	115
Cleaning the scanner	115
Cleaning the print head	116
Checking the print quality	117
Checking the print alignment	118
Setting the date and time	119
B Troubleshooting	120
Identifying your problem	120
Error and maintenance messages	122
Error animation	132
Transferring your faxes or Fax Journal report	132
Transferring faxes to another fax machine	132
Transferring faxes to your PC	132
Transferring the Fax Journal report to another fax machine	133
Document jam	133
Document is jammed in the top of the ADF unit	133
Document is jammed inside the ADF unit	134
Removing small documents jammed in the ADF	134
Printer jam or paper jam	135
Additional paper jam clear operations	139
If you are having difficulty with your machine	141
Dial Tone	153
Telephone line interference / VoIP	153
Machine Information	154
Checking the serial number	154
Checking the firmware version	154
Reset functions	154
How to reset the machine	155
C Settings and features tables	156
Using the Settings Tables	156
Memory Storage	156
Settings tables	157
Features tables	175
Entering Text	204
Inserting spaces	204
Making corrections	204
D Specifications	205
General	205
Print media	207
Fax	209
Copy	210
PhotoCapture Center™	211
PictBridge	212
Scanner	213
Printer	214
Interfaces	215
Network	216
Computer requirements	217
Consumable items	218
Index	219

Match case Limit results 1 per page

Troubleshooting

133

The machine does not answer

when called.

Make sure the machine is in the correct Receive Mode for your setup.

(See

Choose the correct Receive Mode

on page 53.) Check for a dial tone. If

possible, call your machine to hear it answer. If there is still no answer, check that

the telephone line cord is plugged into the telephone wall jack and the LINE jack

inside the machine. If there is no ringing when you call your machine, ask your

telephone company to check the line.

Receiving Faxes

Difficulty

Suggestions

Cannot receive a fax.

Make sure your machine has a dial tone by pressing

Hook

Fax

mode. If you

hear static or interference on your fax line, call your local telephone provider.

Check all line cord connections. Make sure the telephone line cord is plugged into

the telephone wall jack and the LINE jack inside the machine. If you subscribe to

DSL, VoIP or MagicJack services, call your service provider for connection

instructions. To lower the modem speed and turn off ECM (error correction mode),

see

Telephone line interference / VoIP

on page 139.

Make sure the machine is in the correct Receive Mode. This is determined by the

external devices and telephone subscriber services you have on the same line as

the Brother machine. (See

Choose the correct Receive Mode

on page 53.)

If you have a dedicated fax line and want your Brother machine to automatically

answer all incoming faxes, select

Fax Only

mode.

If your Brother machine shares a line with an external answering machine, select

External TAD

mode. In

External TAD

mode, your Brother machine will

automatically receive incoming faxes and voice callers will be able to leave a

message on your answering machine.

If your Brother machine shares the line with a Voice Mail subscriber service, see

Voice Mail

on page 64.

If your Brother machine is on a line with the Distinctive Ring subscriber service,

see

Distinctive Ring

on page 65.

If your Brother machine shares a line with other telephones and you want it to

automatically answer all incoming faxes, select

Fax/Tel

mode. In

Fax/Tel

mode, your Brother machine will automatically receive faxes and produce a

pseudo/double-ring to alert you to answer voice calls.

If you do not want your Brother machine to automatically answer incoming faxes,

select

Manual

mode. In

Manual

mode, you must answer every incoming call and

activate the machine to receive faxes.

Telephone Line or Connections (continued)

Difficulty

Suggestions