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Enabling the Department ID Management

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Managing the Machine Enabling the Department ID Management After you register as many Department IDs as necessary, enable Department ID Management. 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P. 240) 2 Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 241) 3 Select [User Management] [Department ID Management]. 4 Click [Edit]. 5 Select the [Department ID Management] check box. [Department ID Management] Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the check box. ● For information about [Allow Print Jobs with Unknown IDs], see Blocking Jobs When Department ID Is Unknown(P. 196) . 6 Click [OK]. 194

Section	Page
Contents	2
Setting Up	8
Main Functions	9
Preparations Required Before Use	10
Preventing Unauthorized Access	11
Setting Up Using the Setup Guide	13
Setting the Date/Time	16
Setting Up the Network Environment	18
Selecting Wired LAN or Wireless LAN	20
Connecting to a Wired LAN	21
Connecting to a Wireless LAN	22
Setting Up Connection Using WPS Push Button Mode	24
Setting Up Connection Using WPS PIN Code Mode	26
Setting Up Connection by Selecting a Wireless Router	28
Setting Up Connection by Specifying Detailed Settings	31
Checking the SSID and Network Key	34
Setting IP Addresses	35
Setting IPv4 Address	36
Setting IPv6 Addresses	39
Viewing Network Settings	42
Configuring Settings for Communication with a Computer	44
Configuring Printing Protocols and WSD Functions	45
Configuring Printer Ports	48
Setting Up Print Server	51
Configuring the Machine for Your Network Environment	54
Configuring Ethernet Settings	55
Changing the Maximum Transmission Unit	57
Setting a Wait Time for Connecting to a Network	58
Configuring DNS	59
Configuring SMB	63
Configuring WINS	65
Monitoring and Controlling the Machine with SNMP	67
Other Network Settings	71
Installing Drivers	75
Basic Operations	78
Parts and Their Functions	81
Front Side	82
Back Side	84
Interior	85
Multi-Purpose Tray	86
Paper Drawer	87
Operation Panel	88
Turning ON the Machine	90
Turning OFF the Machine	91
Turning OFF the Machine by Remote Operation	92
Powering OFF at a Fixed Time	93
Restarting the Machine	95
Using the Operation Panel	97
Basic Screens	98
Home Screen	99
<Status Monitor> Screen	101
Message Display	103
Basic Operation	104
Entering Text	107
Logging in to the Machine	109
Loading Paper	110
Loading Paper in the Paper Drawer	112
Loading Paper in the Multi-Purpose Tray	118
Loading Envelopes	121
Loading Preprinted Paper	123
Specifying Paper Size and Type	125
Specifying Paper Size and Type in the Paper Drawer	126
Specifying Paper Size and Type in the Multi-Purpose Tray	128
Registering Default Paper Settings for the Multi-Purpose Tray	130
Registering a Custom Paper Size	133
Limiting the Paper Sizes Displayed	135
Automatically Selecting an Appropriate Paper Source for Each Function	136
Customizing the Display	137
Customizing the Home Screen	138
Changing the Default Settings for Functions	139
Setting Sounds	140
Entering Sleep Mode	141
Using a USB Memory Device	143
Printing	146
Printing from a Computer	147
Canceling Prints	149
Checking the Printing Status and Log	151
Various Printing Methods	153
Printing a Document Secured by a PIN (Secure Print)	154
Printing via Secure Print	155
Printing from a USB Memory Device (Memory Media Print)	158
Receiving I-Faxes for Printing	166
Linking with Mobile Devices	170
Connecting with Mobile Devices	171
Connecting via a Wireless LAN Router (LAN Connection)	172
Connecting Directly (Access Point Mode)	174
Utilizing the Machine through Applications	178
Using AirPrint	180
Printing with AirPrint	184
If AirPrint Cannot Be Used	187
Using Google Cloud Print	188
Printing with Default Print Service (Android)	190
Managing the Machine by the Remote Control	191
Managing the Machine	193
Setting Access Privileges	195
Setting the System Manager ID and PIN	196
Setting the Department ID Management	198
Setting a Remote UI PIN	204
Configuring the Network Security Settings	206
Restricting Communication by Using Firewalls	208
Specifying IP Addresses for Firewall Settings	209
Specifying MAC Addresses for Firewall Settings	212
Changing Port Numbers	215
Setting a Proxy	216
Configuring the Key and Certificate for TLS	218
Generating the Key and Certificate for Network Communication	221
Generating a Key and Certificate Signing Request (CSR)	224
Registering the Key and Certificate for Network Communication	227
Configuring IPSec Settings	229
Configuring IEEE 802.1X Authentication Settings	236
Restricting the Machine's Functions	240
Restricting Printing from a Computer	241
Restricting USB Functions	242
Disabling HTTP Communication	243
Disabling Remote UI	244
Managing the Machine from a Computer (Remote UI)	245
Starting Remote UI	246
Checking the Status and Logs	250
Setting Up Menu Options from Remote UI	256
Security Policy	259
Importing/Exporting the Setting Data	264
Updating the Firmware	267
Initializing Settings	269
Setting Menu List	272
<Preferences>	273
<Display Settings>	274
<English Keyboard Layout>	278
<Timer/Energy Settings>	279
<Network>	283
<External Interface>	297
<Accessibility>	298
<Adjustment/Maintenance>	299
<Adjust Image Quality>	300
<Maintenance>	313
<Function Settings>	314
<Common>	315
<Printer>	318
<Receive>	363
<Access Files>	365
<Secure Print>	371
<Management Settings>	372
<User Management>	373
<Device Management>	374
<License/Other>	376
<Data Management>	378
<Security Settings>	380
Maintenance	383
Regular Cleaning	385
Cleaning the Exterior	386
Cleaning the Fixing Assembly	387
Cleaning the Transfer Belt (ITB)	389
Replacing the Toner Cartridge	390
Checking the Remaining Amount of Consumables	395
Adjusting Image Quality	396
Adjusting Gradation	397
Correcting \	399
Adjusting Print Position	400
Viewing the Counter Value	402
Printing Reports and Lists	403
Replacement Parts	406
Troubleshooting (FAQ)	409
Appendix	411
Third Party Software	413
Feature Highlights	414
Going Green and Saving Money	415
Improving Efficiency	416
So Much More	417
Specifications	419
Main Unit	420
Available Paper	422
Cassette Feeding Module-AF	425
Printer Functions	426
Management Functions	428
System Environment	430
Network Environment	431
Options	432
Optional Equipment	433
System Options	434
Manuals and Their Contents	436
Using User's Guide	437
Screen Layout of User's Guide	438
Viewing User's Guide	441
Basic Windows Operations	442
Notice	449