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Converting into Word/Excel/PowerPoint Documents

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Actions (for Windows Users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. 㪘㪙㪚 ATTENTION z The following applications must be installed in your computer in order to perform text-recognition: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word - Excel - PowerPoint - Visual Basic for Applications of Office Shared Features (installed at the same time when you perform a standard installation of Microsoft Office) z You cannot view the documents converted into Word, Excel and PowerPoint files unless these applications are installed and you completed the user registration to use them. Install these applications and complete the user registration to view the converted documents on your computer. z ABBYY FineReader for ScanSnap can be used with the following versions of Word, Excel and PowerPoint: - Word: 2010 / 2007 / 2003 / 2002 - Excel: 2010 / 2007 / 2003 / 2002 - PowerPoint: 2010 / 2007 / 2003 / 2002 z Do not use this function while you are working in Word, Excel or PowerPoint. In addition, do not use Word, Excel or PowerPoint while this function is being executed. Otherwise, a message such as "Call is rejected by callee" may appear and the conversion result may not be displayed. 142

Section	Page
Introduction	2
About This Manual	6
Contents	11
ScanSnap Overview	16
Features of the ScanSnap	17
Parts and Functions	22
Front	22
Back	23
System Requirements	24
Windows	24
Mac OS	27
Turning the ScanSnap ON/OFF	29
Documents for Scanning	31
Standard office paper, postcards, business cards	31
Picture postcards	32
How to Load Documents	33
Scanning Operation Flow	36
Installing the Software	38
Bundled Software Overview	39
Installing in Windows	41
How to Install the Software	41
ScanSnap Software	43
Dropbox for Windows	47
Evernote for Windows	49
SugarSync Manager for Windows	51
Scan to Microsoft SharePoint	53
Trial Software	55
Installing in Mac OS	57
How to Install the Software	57
ScanSnap Software	58
Dropbox for Mac	62
Evernote for Mac	64
SugarSync Manager for Mac	67
Using the ScanSnap (for Windows Users)	69
ScanSnap Manager Icon and Operations	70
Right-Click Menu	71
Left-Click Menu	73
How to Perform a Scan	74
Preparation	74
Using the Quick Menu	75
Without Using the Quick Menu	81
Stopping the Scan	84
Finishing ScanSnap Operation	85
Configuring ScanSnap Manager	86
Quick Menu Settings	86
How to Configure Scan Settings	89
Profile Management	93
Automatic Linkage with Applications	102
ScanSnap's Communication Status	105
Showing the Scanning Progress	107
Actions	109
Saving Data in a Specified Folder	110
Attaching Files to E-Mail	117
Using the ScanSnap as a Copy Machine	128
Saving Files to Picture Folder	135
Converting into Word/Excel/PowerPoint Documents	142
Storing Business Cards in CardMinder	152
Saving Data in SharePoint	158
Saving to Rack2-Filer	169
Saving Data to a Mobile Device	175
Cloud Services	186
Saving Data to Your Dropbox Folder	187
Saving Documents to Evernote	194
Saving Handwritten Notes to Evernote	201
Saving Documents to Google Docs	206
Posting to Salesforce Chatter	215
Saving Data to Your SugarSync Folder	225
ScanSnap Folder Operations	232
How to Configure Scan Settings	233
How to Perform a Scan	235
Using the ScanSnap in Various Ways	240
Scanning Only One Side of a Document	240
Scanning Color Documents in Gray or Black & White	242
Scanning Color Documents in High Compression	243
Deleting Blank Pages from the Scanned Image	245
Correcting Skewed Character Strings	247
Correcting the Orientation of Scanned Images	249
Scanning Documents of Different Widths or Lengths in One Batch	251
Long Page Scanning	255
Saving Scanned Images in Multiple PDF Files	257
Creating Searchable PDF Files	259
Automatically Setting Keywords for PDF Files	262
Setting Document Open Passwords for PDF Files	267
Using the ScanSnap (for Mac OS Users)	271
ScanSnap Manager Icon and Operations	272
ScanSnap Manager Menu	273
Profile Menu	275
How to Perform a Scan	276
Preparation	276
Using the Quick Menu	277
Without Using the Quick Menu	282
Stopping the Scan	285
Finishing ScanSnap Operation	286
Configuring ScanSnap Manager	287
Quick Menu Settings	287
How to Configure Scan Settings	290
Profile Management	293
Automatic Linkage with Applications	303
ScanSnap's Communication Status	304
Showing the Scanning Progress	306
Actions	308
Saving Data in a Specified Folder	309
Attaching Files to E-Mail	316
Using the ScanSnap as a Copy Machine	325
Converting into Word/Excel Documents	331
Storing Business Cards in Cardiris	339
Storing Scanned Images in iPhoto	348
Saving Data to a Mobile Device	353
Cloud Services	368
Saving Data to Your Dropbox Folder	369
Saving Documents to Evernote	376
Saving Handwritten Notes to Evernote	382
Saving Documents to Google Docs	387
Posting to Salesforce Chatter	396
Saving Data to Your SugarSync Folder	406
Using the ScanSnap in Various Ways	413
Scanning Only One Side of a Document	413
Scanning Color Documents in Gray or Black & White	415
Deleting Blank Pages from the Scanned Image	417
Correcting Skewed Character Strings	419
Correcting the Orientation of Scanned Images	422
Scanning Documents of Different Widths or Lengths in One Batch	425
Long Page Scanning	429
Saving Scanned Images in Multiple PDF Files	431
Creating Searchable PDF Files	433
Automatically Setting Keywords for PDF Files	436
Saving Two Files or Pages into One Double-Page Spread Image	441
Troubleshooting	442
Daily Care	443
Cleaning Materials	444
Cleaning the Outside of the ScanSnap	445
Cleaning the Inside of the ScanSnap	446
Consumables	451
Part Numbers and Replacement Cycle of Consumables	452
Replacing the Pad Assy	454
Replacing the Pick Roller	458
Appendix	465
Updating ScanSnap Manager	466
Updating in Windows	466
Updating in Mac OS	469
Uninstalling the Software	471
Uninstalling in Windows	471
Uninstalling in Mac OS	473
Setting Items With/Without the Quick Menu	478
Installation Specifications	485
About Maintenance	486

Match case Limit results 1 per page

Actions (for Windows Users)

142

■

Converting into Word/Excel/PowerPoint Documents

This section explains how to convert the scanned image into Word/Excel/PowerPoint files

using ABBYY FineReader for ScanSnap bundled with the ScanSnap.

ATTENTION

The following applications must be installed in your computer in order to perform text-recognition:

ABBYY FineReader for ScanSnap (bundled with the ScanSnap)

Word

Excel

PowerPoint

Visual Basic for Applications of Office Shared Features (installed at the same time when you

perform a standard installation of Microsoft Office)

You cannot view the documents converted into Word, Excel and PowerPoint files unless these

applications are installed and you completed the user registration to use them. Install these applications

and complete the user registration to view the converted documents on your computer.

ABBYY FineReader for ScanSnap can be used with the following versions of Word, Excel and

PowerPoint:

Word: 2010 / 2007 / 2003 / 2002

Excel: 2010 / 2007 / 2003 / 2002

PowerPoint: 2010 / 2007 / 2003 / 2002

Do not use this function while you are working in Word, Excel or PowerPoint. In addition, do not use

Word, Excel or PowerPoint while this function is being executed. Otherwise, a message such as "Call is

rejected by callee" may appear and the conversion result may not be displayed.