Konica Minolta Kodak Scan Station 710 Administration Guide - Page 7

Setting up configurations A-61796 December 2013 You must configure the Scan Station using the Kodak Scan Station 700/ 720EX - Scanner Administration application before you can use it. The application allows you to configure and manage your Scan Stations. A Scan Station configuration consists of setting the following groups of options: Device Settings, Scan Settings, Destinations, Groups, and Jobs. These options are accessible via the Configuration tab on the Scan Station 700/720EX - Scanner Administration application using the Edit menu. • Device Settings - consists of the following configuration items. See Chapter 4 for more information. - Device Options: used to configure the Scan Station (e.g., display language, date, time, etc.). - Email Server: used to configure the Scan Station to use an SMTP server. Configuration of an email server is required if you will be sending documents to an email destination. - Active Directory Server: used to configure the location of an Active Directory Server. This will be required if you want to define users and groups of users from your Active Directory Server. - Fax: used to configure fax options. Fax configuration will be required if you will be sending scanned documents via fax. • Scan Settings - allows you to define items that determine how a document will be scanned (e.g., black and white, two sided, 300 dpi, etc.), the output format (e.g., PDF, JPEG, XLS, etc.), any special processing, and how to name the scanned document. Multiple scan settings can be configured. For example, you can setup a scan setting configuration for scanning color documents, and another scan setting configuration for scanning black and white documents. After defining your scan setting configuration, you will be prompted to name your configurations for later use. See Chapter 5 for more information. • Destinations - allows you to define where the scanned image(s) is sent or stored. The Scan Station can send or store documents to email, a network folder, printer, FTP, fax, email to fax, SharePoint, and Kofax Front Office Server. For example, you could define a destination named Invoices that sends scanned documents to SharePoint and a printer; and define another destination named Purchase Orders that only sends scanned documents to SharePoint. After defining your destinations, you will be prompted to name your destinations for later use. See Chapter 6 for more information. • Groups - groups are used to control access to jobs for specific users or groups of users. See Chapter 7 for more information. • Jobs - jobs are a combination of Scan Settings, Destinations and Groups. A job is represented on the Scan Station user interface as a single button, such as Invoices. A job allows one touch scanning since a job will define how a document should be scanned and formatted (Scan Settings), where the document should be stored or sent (Destinations), and the users or groups of users that are allowed to use a particular job (Groups). See Chapter 8 for more information. 1-3