Ricoh 2020D Operating Instructions - Page 111

Operating Environment and Notes Operating Environment and Notes Security for this machine is assured on the premises that the machine is used under the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) • When the machine is connected to a network, the machine is protected from illegitimate access including unauthorized packet sniffing. • The machine is managed by an administrator with thorough knowledge of the machine and capable of providing the proper conditions under which users can use the machine safely. For Administrator • This machine does not protect against illegitimate actions on the network. To avoid any risks on the network, further security is required. • Security of this machine cannot be assured if any hardware component is de- tached or replaced with an inappropriate component. If these things have the possibility of occurring, other security measures are necessary. 7 • Regularly check that the Extended Security function is on. Be sure to check it particularly after the machine is moved or a power failure occurs. See p.97 "Setting Extended Security". • Avoid using a single number or consecutive numbers for a key operator code such as "00000000" or "12345678". Since the numbers like this are easy to guess, using them will not provide the appropriate level of security. • Remote document management using SmartDeviceMonitor for Admin is not available when the Extended Security function is on. • User code is a function to help manage the use of the machine. It is not to protect confidential documents from others. See p.45 "User Code (MFP)". For User • Before scanning originals using the scanner function, make sure all other operations are complete. 99