Ricoh M 320F Users Guide - Page 358
When Machine Functions are Restricted
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8. Configuring the Machine Using Utilities When Machine Functions are Restricted Restricted functions can be used only by authorized users. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver. • To print jobs that require authentication you can use only the Windows PCL6 printer driver. Printing such jobs from the PostScript 3 printer driver is not possible. • The procedure in this section is an example based on Windows 10. The table below shows the functions that can be restricted, and how users can be authenticated to use them. Restricted Function • Copying • Sending faxes • Scan to E-mail/FTP/Folder • Scan to USB • Printing • Sending faxes via LAN-Fax Authentication method The machine requests for a user code when a user presses the [Start] key. The user must enter a valid user code from the control panel. The user must enter a valid user code in the printer or LAN-Fax driver before executing a print command. Authentication using the control panel 1. If the machine requests for the user code, press the box, enter a user code, and then press [OK]. If you enter a wrong user code 3 times, the machine beeps and denies further attempts of authentication. 2. If the printer requests for a user code, enter a user code. If you enter a wrong user code, the printer denies further attempts of authentication. 3. Press [OK]. Authentication using the printer or LAN-Fax driver 1. Open the file you want to print on your computer. 2. On the [File] menu, click [Print...]. 3. In the [Select Printer] area, select the name of this machine, and then click [Preferences]. 4. Click the [Valid Access] tab or the [Setup] tab. 5. Enter the user code using 1 to 8 digits, and then click [OK]. 356