HP R80xi HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O
HP R80xi - Officejet Color Inkjet Manual
UPC - 088698680193
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- HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 1
present, this symbol is placed on the ! HP OfficeJet where it is necessary for you to refer to the manual to understand a hazard. If present, this symbol is placed on the HP OfficeJet within the area where hazardous voltage is present. Only trained service persons should perform work in this area - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 2
HP OfficeJet R80 Setup Guide and Faxing Operation HP OfficeJet R Series - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 3
Chapter 6 of the HP OfficeJet R Series Customer Care Guide. It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. x Governmental paper or documents: - Passports - Immigration papers - Selective service papers - Identification - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 4
- Install Print Cartridges 1-6 Step 5 - Connect the Printer Cable and Power Cord 1-9 Connecting the Printer Cable 1-9 Connecting the Power Cord 1-9 Step 6 - Install the HP OfficeJet Software 1-11 Installing the HP OfficeJet R Series Software 1-12 Registering Your HP OfficeJet 1-15 Installing - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 5
Fax Reports 2-12 Generating Automated Reports 2-12 Generating Manual Reports 2-13 Adjusting Sound Volumes 2-13 Entering Text 2-14 Returning the Fax 15 Chapter 3 - Fax Customer-Care Information Fax-Specific Troubleshooting 3-1 Cleaning the Chapter 4 - Sharing HP OfficeJet on a Network - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 6
, which, if not correctly performed or adhered to, could result in damage to or destruction of part or all of the product or your data. Do not proceed beyond a Caution label until you you fully understand and have met the indicated conditions. HP OfficeJet R80 Setup Guide and Faxing Operation v - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 7
vi - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 8
, see the user guide that came with your computer. You can also refer to the Read about ECP document located on the HP OfficeJet R Series CD-ROM or in the HP OfficeJet R Series program folder, which is available after you install your software. HP OfficeJet R80 Setup Guide and Faxing Operation 1-1 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 9
printer cable with 1284-C connector d Power supply (AC/DC adapter) with attached cord (HP part number 0950-2880) e Power cord f Front-panel overlay with text on it g One black and one color print cartridge h CD-ROM disks i Three manuals: HP OfficeJet R80 Setup Guide and Faxing Operation (this guide - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 10
. The HP OfficeJet vibrates and needs to be on a sturdy surface. x Be sure a grounded outlet is nearby and easily accessible. x Make sure that you can open the lid all the way by placing your HP OfficeJet at least 9 inches (230 mm) from the wall. HP OfficeJet R80 Setup Guide and Faxing Operation - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 11
with the front panel buttons. 2 Push straight down firmly on both ends and the middle to snap the overlay into place. 1-4 Setting Up Your New HP OfficeJet R Series - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 12
Step 3 - Load Paper in Your HP OfficeJet 1 Remove the packaging materials from the HP OfficeJet, if you have not already done so. 2 Slide the paper width and length it stops, and lower the top (OUT) tray if you raised it before inserting paper. HP OfficeJet R80 Setup Guide and Faxing Operation 1-5 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 13
. For information about paper tray capacities, see Chapter 6, "Technical Information," of the HP OfficeJet R Series Customer Care Guide. Step 4 - Install Print Cartridges 1 Locate the print-cartridge access door on the front of the HP OfficeJet, just above the OUT tray. 2 Pull the latch on the print - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 14
cartridge (the thinner one) from its packaging and, being careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles. 8 Push the black print cartridge firmly down into the slot on the right. HP OfficeJet R80 Setup Guide and Faxing Operation - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 15
, and push down until the latch locks firmly into place. NOTE 10 Close the print-cartridge access door. Both print cartridges must be correctly installed (with the green tab and blue tape removed) for your HP OfficeJet to work. Make sure that the following things are done before continuing - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 16
supply adapter, to which an output cord is permanently attached, and a main power cord for the country to which it is shipped. If the plug on the main power cord does not look familiar, contact your dealer or local HP Sales and Support Office. HP OfficeJet R80 Setup Guide and Faxing Operation 1-9 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 17
unit, to the left of the printer-cable connector. 2 Plug the adapter end of the main power cord into the power supply adapter. 3 Plug the power outlet end of the separate power cord into the power outlet. IMPORTANT Do not turn on your HP OfficeJet until you are instructed to do so. 1-10 Setting Up - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 18
you are installing the software on a Windows NT 4.0 computer, you must have Service Pack 3 or higher installed. If you are using a dual-boot Windows 95/98 and NT 4.0 computer, see the Readme file on the HP OfficeJet R Series CD-ROM for important information. HP OfficeJet R80 Setup Guide and Faxing - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 19
turn on your HP OfficeJet. 2 If you are a Windows 95/98 user and one of the following windows appears on your screen, click Cancel or press Esc on your keyboard. CAUTION HP strongly recommends using only the installation procedures in this setup guide to install the HP OfficeJet software for the - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 20
HP OfficeJet, click OK on your computer screen to close the Information message. The Select HP Software window appears. 9 Click Next to continue. TIP Click Browse to select a different destination folder for the HP OfficeJet software, if desired. HP OfficeJet R80 Setup Guide and Faxing Operation - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 21
Test - Failed window appears, follow the instructions in the window, and then click Retry. If the test fails again, do the following: a Click Continue to finish installing the HP OfficeJet software. b Set the front-panel language and page size manually. Follow the instructions provided later in - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 22
HP OfficeJet The first time you restart your computer after installing the HP OfficeJet R Series software, you will be invited to register your unit electronically. The information you provide to HP is confidential and is used to help us improve our products. HP OfficeJet R80 Setup Guide and Faxing - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 23
. 2 In the HP OfficeJet R Series software installation menu, click the name of the third-party program you want to install. A brief description of each program and customer support contact information appears. 3 Follow the on-screen instructions to begin and complete installation. Installing Adobe - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 24
DEF 2 3 JKL MNO 5 6 TUV WXYZ 8 9 Space 0 # Auto Answer Stop Fax Start Fax Auto Answer light Stop a fax or exit the menu subsystem Dial fax numbers or enter text ("Sending Start a fax Faxes" or "Entering Text" in Chapter 2) HP OfficeJet R80 Setup Guide and Faxing Operation 1-17 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 25
voice mail determine whether you can receive faxes automatically or must receive them manually. Answer these questions to determine how you can receive faxes. As you connect your office equipment you will select certain fax settings for use with your HP OfficeJet. For a detailed map of the various - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 26
line, turn off the setting in the modem's software that automatically receives faxes to your PC; otherwise, HP OfficeJet will not receive faxes properly. 9 Skip to and complete the steps outlined later under "Setting Your Basic Fax Settings." HP OfficeJet R80 Setup Guide and Faxing Operation 1-19 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 27
messages), you must be available to respond to incoming fax calls, unless you subscribe to a distinctive-ring service. 1 Choose one of the following: x If you want HP OfficeJet to respond automatically whenever you answer the phone and hear fax tones, verify that Auto Answer is enabled. (The light - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 28
the fax panel, verify that Auto Answer is enabled. The light next to Auto Answer is on when the feature is enabled. Press the Auto Answer button to turn it on or off. 4 Set your answering machine or modem software to answer after four or fewer rings. HP OfficeJet R80 Setup Guide and Faxing Operation - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 29
machine to hear your phone messages or you receive messages on your computer and use software to listen to them) and they are not available for connection through your HP OfficeJet, follow these steps. 1 On the fax panel, verify that Auto Answer is disabled. The light next to Auto Answer is off - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 30
press Enter/Save. A series of prompts asks for the date and time. NOTE HP OfficeJet only supports a 12-hour clock format. NOTE 4 Make each entry from the telephone keypad ( name, press Enter/Save. 5 Using the keypad, enter your fax number. HP OfficeJet R80 Setup Guide and Faxing Operation 1-23 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 31
configured this setting as part of the earlier portion of the setup process, skip to the next section, "Testing Your Fax Features." To use this on or off. 1 Press Fax Menu. 2 Press 4 and then press 6. 3 Press f to select the number of rings after which HP OfficeJet should answer. 4 After the - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 32
chapter provides instructions for sending and receiving faxes and for changing various fax settings. It also contains information about copying legal-size documents. For information on the printing, scanning, and other copying features, see your HP OfficeJet R Series Basic Operations Guide. When you - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 33
the instructions provided later under "Processing LegalSize or Legal- and Letter-Size Originals." For more information about the types of paper you can use in the ADF, see Chapter 2 in your HP OfficeJet R Series Basic Operations Guide. 2 Choose one of the following: x To send a fax to one number - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 34
HP OfficeJet lets you work with both letter-size and legal-size originals. If you intend to work with legal-size originals, follow these instructions for installing instructions provided earlier under "Processing Letter-Size Originals Exclusively." HP OfficeJet R80 Setup Guide and Faxing Operation - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 35
of the fax panel. 2 Press Start Fax. Broadcasting a Fax to One Group or Ten Numbers Broadcasting lets you send a fax to up to ten individual numbers or individual speed-dial codes. You can also broadcast to one group code. To use broadcasting, the fax must fit into HP OfficeJet memory; otherwise - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 36
on or off.) If you pick up the phone and hear fax tones, stay on the line until HP OfficeJet connects, and then hang up. x If you do not enable Auto Answer and you answer a phone and hear fax tones, press 1 2 3 on your phone to accept the fax. HP OfficeJet R80 Setup Guide and Faxing Operation 2-5 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 37
offer a fax-back service that allows you to call a number and automatically receive a fax in return. To use this feature, you must dial using a phone connected to the back of HP OfficeJet. Follow the individual company's instructions for requesting a fax back. Controlling How Faxes Look When - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 38
the fax panel to dial the phone number. Enter all the numbers you would enter if you were dialing the number from a phone using your credit or calling card. 5 Follow the voice prompts. Five seconds after you are done entering numbers, faxing begins. HP OfficeJet R80 Setup Guide and Faxing Operation - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 39
To redial the last fax number immediately, press Redial/Pause. Redialing an Unanswered Number Automatically You can set HP OfficeJet to redial an unanswered assign codes to frequently used fax numbers. This lets you dial those numbers quickly using the Speed Dial button and a one- or two-digit code. - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 40
a group cannot be assigned to a group. 1 Press Fax Menu. 2 Press 3 and then press 2. 3 Choose one of the following: x If this is your first group the fax number you want to include in the group. The selected code and corresponding name appear on the display. HP OfficeJet R80 Setup Guide and Faxing - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 41
You can add or remove an individual code to or from an existing group. 1 Press Fax Menu. 2 Press 3 and then press 2. 3 After "1=New 2=Edit" appears, press to delete it or 2 to keep it. 6 After "Add Another" appears, choose one of the following: x If you want add new individual codes to the group, - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 42
directly to HP OfficeJet, and x Auto Answer is enabled (the light on the fax panel is on). 1 Press Fax Menu. 2 Press 5 and then press 6. 3 Press f to toggle between "Off" and "On." 4 After the state that you want appears, press Enter/Save. HP OfficeJet R80 Setup Guide and Faxing Operation 2-11 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 43
and then press Enter/Save. TIP You can use * or # as part of your three-digit code. Using Backup Receive Backup Receive, which is automatically enabled in HP OfficeJet, allows HP OfficeJet to receive a fax call even if there is a potential problem, such as the unit is out of paper. As long as power - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 44
for both volumes. 1 Press Fax Menu. 2 Press 4 and then press 3 (for Ring Volume) or 4 (for Speaker Volume). 3 Press f to scroll through the levels: "Soft," "Normal," "Loud," and "Off." 4 After the level that you want appears, press Enter/Save. HP OfficeJet R80 Setup Guide and Faxing Operation 2-13 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 45
correct entry. x After you are done entering text, press Enter/Save to store your entries. Returning the Fax Settings to the Default Factory Settings HP OfficeJet lets you restore the original fax settings to what they were when you purchased your unit. NOTE This procedure is for restoring only - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 46
2 Choose one of the Fax Menu on the fax panel. 2 Press Select/Resume. The current paper size appears on the display. 3 Press the minus (-) or plus (+) button until the desired paper size appears. 4 Press Select/Resume to choose the displayed paper size. HP OfficeJet R80 Setup Guide and Faxing - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 47
2-16 Using the Fax and Legal-Size Copy Features - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 48
provides instructions for keeping the automatic document feeder (ADF) of your HP OfficeJet in top working condition. It also lists some of the fax-specific messages that may appear on the front-panel display and ways to address them. Fax-Specific Troubleshooting To keep your HP OfficeJet performing - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 49
cartridges, see Chapter 3 in your HP OfficeJet Customer Care Guide. x The person sending you a fax placed the originals backwards in the fax machine. Check the History Log to determine who sent the fax, and ask the sender to send the fax again, after you have corrected the problem supports one black - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 50
is not properly connected. If the recipient needs to receive faxes manually, notify the recipient that you are sending a fax. Verify that the phone cord is properly inserted to both the HP OfficeJet and the wall jack. No LIU connected The fax/phone line connector has been removed from the back of - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 51
information, see Chapter 6 of the HP OfficeJet R Series Customer Care Guide. Faxing Specifications The following specifications are subject to change without notice. x 100 speed dials with 12 one-touch keys including 25 location groups x R80xi is up to 70-page memory; R80 is up to 100-page memory - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 52
is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or HP OfficeJet R80 Setup Guide and Faxing Operation 3-5 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 53
R65 includes ADF HP part # C6681-60020 OfficeJet R80 includes ADF/FAX HP part # C6682-60040 HP Color Copier 270 & 260 includes ADF HP part # C6681-60020 conforms to the following Product Specifications: EMC: FCC CFR 47, Part 15 - Class B US Contact Information: Hewlett-Packard, 16399 W. Bernardo - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 54
. A computer that meets these requirements is one that: x Contains a properly configured network card. x Is a client or server for Microsoft networks. x Has basic network services and protocols. x Has the proper network adapter. x Has LAN access. HP OfficeJet R80 Setup Guide and Faxing Operation 4-1 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 55
the following steps before continuing. a Click Alternate drivers, and then click Windows 95. b After the message instructing you to insert the floppy disk appears, click OK and insert the HP OfficeJet R Series CD-ROM. c In the Printer Drivers for Windows 95 dialog box, click Browse, open the - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 56
to install the printing software on each NT 4.0 client. 1 Set up the server by following the steps outlined earlier under "Setting Up the Server." 2 In the first Add Printer Wizard dialog box, select My Computer, and click Next. 3 In the next dialog box, click New Port. HP OfficeJet R80 Setup Guide - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 57
and then click Close on the Printer Ports dialog box. 7 In the Available ports list, verify that the newly created port exists, and then click Next. 8 Click Have Disk, and insert the HP OfficeJet R Series software CD. 9 If the HP OfficeJet R Series software installation menu appears, click Quit. 10 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 58
click Next again. 15 To set the HP OfficeJet as your default printer, click Yes and then click Next. 16 Select Not shared, and click Next. 17 Select Yes to print a test page, and click Finish. 18 If your test page printed correctly, click Yes. HP OfficeJet R80 Setup Guide and Faxing Operation 4-5 - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 59
4-6 Sharing HP OfficeJet on a Network - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 60
specifications 3-4 to one number or speed dial 2-4 to ten numbers or one group 2-4 troubleshoot 3-1 using Backup Receive 2-12 using fax-back features 2-6 2-9 installing HP software 1-11 PhotoDeluxe 1-16 print cartridges 1-6 third-party software 1-16 HP OfficeJet R80 Setup Guide and Faxing Operation - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 61
4-3 setting up the server 4-2 power cord adapter 1-9 connecting 1-9 print cartridges aligning 1-16 installing 1-6 printer cable connecting 1-9 type to use 1-9 I-2 Index problems 3-1 product tour 1-15 R receiving faxes 2-5, 2-11 registering your HP OfficeJet 1-15 regulatory information 3-5 Remote - HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 62
- HP R80xi | HP OfficeJet R Series All-in-One - (English) Setup Guide and Faxing O - Page 63
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HP OfficeJet R Series:
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If present, this symbol is placed on the
HP OfficeJet where it is necessary for
you to refer to the manual to
understand a hazard.
If present, this symbol is placed on the
HP OfficeJet within the area where
hazardous voltage is present. Only
trained service persons should perform
work in this area.
If present, this symbol is placed on the
HP OfficeJet within the area where
electrostatic discharge (ESD) may
occur. ESD can damage the
HP OfficeJet’s electronic components.
Avoid touching electronic components
or circuit paths. Use proper grounding
devices when circuits are open to
outside areas.
!