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Using the Document Server, Storing Data

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Document Server Using the Document Server Following describes how to use the Document Server. Storing Data Following describes the procedure for storing documents on the Document Server. 3 Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data. ❒ When entering your password or recording it to your notebook or like, be sure to protect it from being seen by others. Care must also be exercised for safe keeping of its recording paper. ❒ Enter the password in the range of four and eight digits. ❒ It is advisable not to use the same number such as "0000" or continuous numbers such as "1234" for your password. These numbers are imagine fully and they do not provide sufficient security. ❒ When you have selected a document using a correct password, it remains being selected after the operation is finished. As is, therefore, the document is left operable to those who don't know the password. After the operation, be sure to press the {Clear Modes} key to cancel the selected state of the document. ❒ User names registered to the stored documents of the Document Server are used for identifying the documents' authors and the nature of the documents. They don't function as a protective means of confidential documents. ❒ When turning on the fax transmission or scanning by the scanner, make sure that all other operations are ended. ❖ File Name A document name such as "COPY0001" and "COPY0002" is automatically attached to the scanned document. You can change the document name. ❖ User Name You can specify the user name so that the person or department that has stored the document can be identified. Two approaches are available in specifying the user name. One is specifying the name being registered from the Address Book Management and the other is entering another name. ❖ Password You can specify a password for a document to be stored. When a password is set for a document, you are to enter that password for printing the document. Above arrangement prevents unauthorized printing of the document. A key mark will be attached to the document for which a password has been set. 152

Section	Page
Operating Instructions Copy/Document Server Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Notes:	2
Manuals for This Machine	3
What You Can Do with This Machine <Color Functions/Color Adjustments>	5
Color Copying	5
Stamping on Copies	7
Adjusting Colors	8
Adjusting Images	9
What You Can Do with This Machine	11
Types of Duplex Copies	11
Copying Book Originals	14
Combining Multiple Pages onto a Single Page	17
Copying Originals Such as Books	19
Copying 2-Sided Pages onto 1-Sided Pages	20
Copying onto Thick Paper	20
TABLE OF CONTENTS	21
Notice	25
How to Read This Manual	26
Symbols	26
Functions Requiring Optional Configurations	27
Display	28
Simplified Display	29
User Tools Menu (Copier / Document Server Features)	30
1. Placing Originals	35
Originals	35
Sizes and Weights of Recommended Originals	35
Non-compatible originals for the Auto Document Feeder	36
Sizes Detectable by the Auto Paper Select	37
Sizes difficult to detect	38
Missing Image Area	38
Placing Originals	39
Original Orientation	40
Placing Originals on the Exposure Glass	41
Placing Originals in the Auto Document Feeder	42
Batch Mode	44
SADF Mode	45
Mixed Size Mode	46
Original Size	47
Regular sizes	47
Custom sizes	48
2. Copying	49
Basic Procedure	49
Interrupt Copy	50
Left Original Beeper	51
Job Preset	51
Job List	52
Job List Screen	53
Checking Jobs in the Print Queue	54
Changing the Order of Jobs	54
Holding Print Jobs	55
Deleting Jobs	55
Checking Job History	56
Copying from the Bypass Tray	57
When Copying onto Regular Size Paper	59
When Copying onto Custom Size Paper	60
When Copying onto OHP Transparencies or Thin Paper	61
When Copying onto Thick Paper	62
When Copying onto Envelopes	63
Color Functions	64
Selecting a Color Mode	64
Convert Colors	65
Erase Color	66
Color Background	67
Color Balance	68
Color Balance Program	69
Registering the adjusted color balance	69
Changing the registered contents	70
Copying with the registered contents	70
Deleting the registered contents	71
Color Adjustment	71
Image Adjustment	72
Adjusting the sharpness/softness	74
Adjusting the contrast	74
Adjusting the background density	75
Adjusting the U.C.R.	75
Adjusting the Text/Photo sensitivity	76
User Color	77
Adjusting colors based on selected color	78
Creating colors by directly specifying the density of each color with number keys	79
Renaming a user color	80
Deleting user colors	80
Printing a list of user colors	80
Copier Functions	81
Adjusting Copy Image Density	81
Auto image density	81
Manual image density	82
Combined auto and manual image density	82
Selecting the Original Type Setting	83
Selecting Copy Paper	84
Auto Paper Select	85
Manual Paper Select	85
Preset Reduce/Enlarge	87
Create Margin function	88
Zoom	89
To select the ratio with	89
To enter the ratio with the number keys	90
Auto Reduce/Enlarge	91
Size Magnification	92
Directional Magnification (%)	93
To enter the ratio with the number keys	93
To specify the ratio with	94
Directional Size Magnification (Inch)	95
Sort	96
Sample Copy	98
Changing the number of sets	99
Stack	100
Staple	102
Punch	105
Duplex	107
Originals and copy orientation	110
One-Sided Combine	111
Two-Sided Combine	113
Series Copies	116
Booklet/Magazine	118
Margin Adjustment	124
Erase	125
Border Erase (same width)	126
Border Erase (different width)	127
Center Erase	128
Center/Border Erase (same width)	129
Center/Border Erase (different width)	130
Background Numbering	131
Preset Stamp	132
Changing the stamp color	134
Changing the stamp position, size and density	134
User Stamp	135
Changing the user stamp color	137
Changing the user stamp position	137
To program the user stamp	137
To delete the user stamp	139
Date Stamp	140
To change the date stamp color	142
To change the format of date	142
To change the date stamp position	142
Page Numbering	143
Changing the stamp color	145
Changing the stamp position	146
Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...	146
Specifying the first printing page and start number (“1/5,2/5…”)	148
Specifying the first printing page and start number (“1-1,1-2…”)	149
Image Repeat	150
Whole Area Repeat	150
Specified Area Repeat	151
Double Copies	153
Centering	154
Positive/Negative	156
Mirror	157
Covers	158
Designate	160
Chapters	161
Slip Sheets	162
Storing Data in the Document Server	164
Programs	166
Storing a Program	167
Changing a Stored Program	168
Deleting a Program	169
Recalling a Program	169
Programming Defaults in Initial Display	170
3. Document Server	171
Relationship between Document Server and Other Functions	171
Document Server Display	172
Simplified Display	174
Preview Display	175
Using the Document Server	176
Storing Data	176
To register or change a user name (When using a user name registered to the Address Book)	178
To register or change a user name (When using a user name not registered to the Address Book)	179
To register or change a user name (When no name is registered to the Address Book)	179
To change a file name	180
To set or change a password	181
Changing User Name, File Name or Password of a Stored Document	181
Checking the Details of a Stored Document	182
Searching for a Stored Document	183
To search by file name	184
To search by user name	184
Printing a Stored Document	186
When interrupting printing	187
Changing number of print copies while printing is in progress	188
Sample Print	188
Printing the first page	189
Printing a specified page	190
Printing a specified range	191
Deleting a Document	192
Displaying a Document in Document Server with Web Image Monitor	193
Downloading Stored Documents	194
4. Appendix	195
Function Compatibility	195
Supplementary Information	197

Match case Limit results 1 per page

Document Server

152

Using the Document Server

Following describes how to use the Document Server.

Storing Data

Following describes the procedure for storing documents on the Document

Server.

Important

❒

Data stored in the machine might be lost if some kind of failure occurs. The

manufacturer shall not be responsible for any damage resulting from loss of

data.

❒

When entering your password or recording it to your notebook or like, be

sure to protect it from being seen by others. Care must also be exercised for

safe keeping of its recording paper.

❒

Enter the password in the range of four and eight digits.

❒

It is advisable not to use the same number such as “0000” or continuous num-

bers such as “1234” for your password. These numbers are imagine fully and

they do not provide sufficient security.

❒

When you have selected a document using a correct password, it remains be-

ing selected after the operation is finished. As is, therefore, the document is

left operable to those who don't know the password. After the operation, be

sure to press the

{

Clear Modes

}

key to cancel the selected state of the docu-

ment.

❒

User names registered to the stored documents of the Document Server are

used for identifying the documents' authors and the nature of the documents.

They don't function as a protective means of confidential documents.

❒

When turning on the fax transmission or scanning by the scanner, make sure

that all other operations are ended.

❖

File Name

A document name such as “COPY0001” and “COPY0002” is automatically at-

tached to the scanned document. You can change the document name.

❖

User Name

You can specify the user name so that the person or department that has

stored the document can be identified. Two approaches are available in spec-

ifying the user name. One is specifying the name being registered from the

Address Book Management and the other is entering another name.

❖

Password

You can specify a password for a document to be stored. When a password is

set for a document, you are to enter that password for printing the document.

Above arrangement prevents unauthorized printing of the document. A key

mark will be attached to the document for which a password has been set.