Xerox 3300MFP User Guide - Page 45

Scanning using a network connection If you have connected your machine to a network and set up network parameters correctly, you can scan and send images over the network. Preparing for network scanning Before using your machine's network scanning features, you need to configure the following settings depending on your scan destination: • Adding the machine to the Network Scan program for scanning to a network client • Registering as an authorized user for scanning to Email, FTP, or SMB • Setting up an account for scanning to Email • Setting up FTP servers for scanning to FTP • Setting up SMB servers for scanning to SMB Adding the machine to the Network Scan program First, install the Network Scan program. See the Software Section. To scan images from your machine to your computer through the network, you need to register the machine as an authorized network scanner in the Network Scan program. 1 In Windows, select Start Programs Xerox Network Printer Utilities Network Scan Network Scan. The Xerox Network Scan Manager window opens. 2 Click the Add Device button or double-click the Add Device icon. 3 Click Next. 4 Select Browse for a scanner. (recommended), or select Connect to this scanner. and enter the IP address of your machine. 5 Click Next. A list of the scanners on your network appears. 6 Select your machine from the list and enter a name, user ID, and PIN (Personal Identification Number) for the machine. Notes • For the scanner name, the model name of your machine is automatically entered, but can be changed. • You can enter an ID of up to 8 characters. The first character must be a letter. • The PIN must be 4 digits. 7 Click Next. 8 Click Finish. Your machine is added to the Network Scan program and you can now scan images through the network. Note You can change the scanner properties of your machine and the scan settings from the Xerox Network Scan Manager window. Click Properties and set the options in each tab. Registering authorized users To use an FTP server or SMB server, or to send an email, you need to register authorized users using CentreWare IS. You can add up to 2000 users. 1 Enter your machine's IP address as the URL in a browser and click Go to access the web site of your machine. Note The IP address can be found on the Network Info. page in Menu System Setup Report. 2 Click Properties E-mail User Authentication. 3 Enable User Authentication. Check the Enable Auth User box. 4 Check the Enable Guest Account box to allow guest access. If this option is enabled, then enter a Guest Login Name and a Guest Password from 4-10 digits that can be used by the guest account to access the feature. 5 Click the Add button to add new accounts. 6 Enter a User Name, a Auth ID, Password and Email address for each account desired. Your machine can hold up to 2000 accounts. Note From the control panel on your machine, verify the user correctly registered. 1 Press Scan. 2 Press the Scroll buttons until Scan to Email appears on the bottom line of the display. Then press Enter. 3 The machine will prompt for a Login. Enter a valid My login ID, Password, and Destination Email. 4 The machine will open the email service. If an invalid set of credentials was entered the Phaser MFP will return Scan. Setting up an e-mail account To scan and send an image as an email attachment, you need to set up network parameters using CentreWare IS. 1 Enter your machine's IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Machine Settings and E-mail Setup. 3 Select IP Address or Host Name. 4 Enter the IP address in dotted decimal notation or as a host name. 5 Enter the server port number, from 1 to 65535. The default port number is 25. 6 Put a check mark in SMTP Requires Authentication to require authentication. 7 Enter the SMTP server login name and password. 8.2