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Brother International MFC 9880 Owners Manual - Page 49

Setting Up Groups for Broadcasting, Cancelling a Job While Scanning the Document

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Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) First, you will need to store each fax number as a One Touch or Speed Dial number. (See Storing One Touch Dial Numbers, page 21. Also see Storing Speed Dial Numbers, page 21.) Then, you can combine them into a Group. Each Group uses up a One Touch or Speed Dial key. Finally, you can have up to 6 small Groups, or you can assign up to 131 numbers to one large Group. 1 Press Menu, 2, 3, 3. PRESS SPEED-DIAL OR ONE-TOUCH KEY 2 Select a One Touch or Speed Dial key where you wish to store the number. (For example, press One Touch key 02 to use as a Group.). SETUP GROUP:GO ENTER & SET KEY 3 Use the dial pad to enter the Group Number (for example, press 1 for Group 1). 4 To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialling. For example, for One Touch Dial key 05, press One Touch Dial key 05. For Speed Dial location 09, press Search/Speed Dial, then press 0, 9 on the dial pad. The LCD shows 05, #09. 5 Press Set. The screen prompts you to enter a name. G01:*05#09_ ENTER & SET KEY 6 Use the dial pad to enter a name for the group (up to 15 characters) (for example, NEW CLIENTS) and press Set. (See Entering Text, page 163.) 7 Press Stop/Exit. You can print a list of all One Touch and Speed Dial numbers. Group numbers will be marked in the column of "GROUP". (See Printing Reports, page 34.) Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit. 40 Chapter 6

Section	Page
OWNER’S MANUAL MFC-9880	1
APPROVAL INFORMATION	2
EC Declaration of Conformity under the R & TTE Directive	3
Using This Manual	4
Finding Information	4
Symbols Used In This Manual	4
User-Friendly Programming	5
Table of Contents	6
Preparation and Simple Use Guide	10
Steps to prepare and use the machine simply	10
Advice for Preparation and Simple Use Guide	13
Choosing a Location	13
Connecting the Power Cord	14
Memory Storage	15
Multi-Line Connections (PABXs)	15
If you are installing the machine to work with a PABX:	15
Using Extension Telephones	16
Connecting an External Telephone Answering Device (TAD)	17
Sequence	17
Connections	17
Outgoing Message (OGM) of External TAD	18
Connecting an External or Extension Telephone	18
Control Panel Overview	19
Menu Mode	21
1 Setup	25
Initial Settings	25
Setting the Date and Time	25
Setting the Station ID	25
Custom Settings	26
Volume Settings	26
Ring Volume	26
Beeper Volume	26
Speaker Volume	27
PABX and TRANSFER	27
Setting PABX	27
Setting the Clock Change	28
Toner Save	28
Power Save	28
Sleep Mode	28
Turning Off the Scanner Lamp	29
Setting the Dialling Mode (Tone/Pulse)	29
Lower Tray (With Optional Paper Tray Only)	29
Storing Numbers for Easy Dialling	30
Storing One Touch Dial Numbers	30
Storing Speed Dial Numbers	30
Changing One Touch and Speed Dial Numbers	31
2 Sending a Fax	32
Scanning Adjustment	32
Contrast	32
Fax Resolution	32
Dialling a Number	33
One Touch Dialling	33
Speed Dialling	33
Search	33
Chain Dialling	33
Manual and Automatic Fax Redial	34
Pause	34
Sending Operation	34
Automatic Transmission	34
Manual Transmission (With an External Telephone)	34
Dual Access	35
Real Time Transmission	35
3 Receiving a Fax	36
Receive Mode Settings	36
Select Receive Mode	36
To select or change your Receive Mode	37
Setting the Ring Delay	37
Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only)	38
Fax Detect (with an External or Extension Telephone)	38
Receiving a Fax	39
Printing a Reduced Incoming Document (Auto Reduction)	39
Setting the Print Density	40
Reception into Memory	40
Printing a Fax from Memory	40
4 Telephone (Voice) Operation	41
Making Voice Calls with an External Telephone	41
Manual Dialling with an External Telephone	41
Search	41
One Touch Dialling	41
Speed Dialling	42
Tone/Pulse	42
Fax/Tel (F/T) Mode	42
Tel/R Key	42
5 Printing Reports	43
Transmission Report and Journal Setting	43
Customizing the Transmission Verification (Xmit) Report	43
Setting the Journal Period	43
Using the Reports Key	44
To Print a Report	44
6 Advanced Sending	45
Advanced Operations	45
Electronic Cover Page	45
Cover Page for Next Fax Only	45
Always Send Cover Page	46
Using a Printed Cover Page	46
Composing Your Own Comments	46
Overseas Mode	47
Delayed Transmission (Timer)	47
Delayed Batch Transmission	47
Broadcasting	48
Setting Up Groups for Broadcasting	49
Cancelling a Job While Scanning the Document	49
Checking and Cancelling a Scheduled Job in Memory	50
Memory Security	50
Using Memory Security	50
Setting Up Memory Security for the First Time	50
Changing the Memory Security Password	51
Switching Memory Security ON	51
Switching OFF Memory Security	52
7 Advanced Receiving	53
Operation from an External or Extension Telephone	53
For Fax/Tel Mode Only	53
Switching ON Remote Activation and Changing Remote Codes	54
To switch Remote Activation ON and change Remote Codes	54
Telephone Services	54
BT Call Sign (For U.K. Only)	54
To enable the machine to work with BT Call Sign	54
8 Polling	55
Secure Polling	55
Polling Receive	55
Setup for Polling Receive (Standard)	55
Setup for Polling Receive with Secure Code	55
Setup Delayed Polling Receive	56
Sequential Polling	56
Polling Transmit	57
Setup for Polling Transmit (Standard)	57
Setup for Polling Transmit with Secure Code	57
9 Remote Fax Options	58
Setting Fax Storage	58
Backup Print	58
Fax Forwarding	58
Programming a Fax Forwarding Number	58
Changing the Remote Access Code	59
Remote Retrieval	59
Using Your Remote Access Code	59
Remote Commands	60
Change Fax Forwarding Setting	60
Retrieve or Erase a Fax	60
Check the Receiving Status	60
Change Receive Mode	60
Exit Remote Operation	60
Retrieving Fax Messages	61
Changing the Fax Forwarding Number	61
10 Making Copies	62
Basic Copy Operations	62
Using the Machine as a Copier	62
Making a Single Copy	62
Making Multiple Copies (Using the ADF)	63
Making Multiple Copies (Using the Glass Platen)	63
Out of Memory Message	63
Temporary Copy Setting	64
Copying Using Multiple Settings	64
Making Enlarged or Reduced Copies	65
Copy Contrast	65
Using the Options Key	66
Copy Mode	66
Sorting Multiple Copies (Using ADF)	66
Special Copy Options (Using the ADF)	67
Special Copy Options (Using the Glass Platen)	67
2 in 1	67
4 in 1	68
Poster	68
Paper Type	69
Changing Default Settings	69
Copy Mode (Type of Original)	70
Copy Contrast	70
Paper Type	70
11 Using the machine as a Printer	71
Special Printing Features	71
Windows® Printing	71
Enhanced Memory Management	71
Printing From Your PC	71
Paper Tray	71
Two-Sided Printing (Manual Duplexing)	72
Manual Feed Slot	72
Loading One Sheet of Paper	73
Loading more than One Sheet of Paper	73
Printing on Thicker Paper and Card Stock	74
Face Down Output Bin	75
Reset Key	75
Simultaneous Printing/Faxing	75
Printer Menu Functions	76
Printing the Internal Font List	76
Printing the Print Configuration List	76
Restoring Factory Default Settings	76
Acceptable Paper	77
12 Printer Driver Settings (For Windows® Only)	78
Using the Brother MFC-9880 Printer Driver	78
Features in the Printer Driver (For Windows® 95/98/Me and Windows® NT 4.0 Users)	78
Basic Tab	78
Paper Size	79
Multiple Page	79
Border Line	79
Orientation	79
Copies	79
Collate	79
Media Type	80
Paper Source	80
First Page	80
Other Pages	80
Advanced Tab	81
Print Quality	82
Resolution	82
Toner Save	82
Print Setting (For Windows® 95/98/98SE/Me Users Only)	82
Duplex Printing	82
Manual Duplex	82
Binding Offset	82
Watermark	83
Print Watermark	83
In background	83
Watermark Text	83
Watermark Bitmap	84
Position	84
Page Setting	84
Device Options	85
Quick Print Setup	85
Administrator (For Windows® 95/98/98SE/Me Users Only)	86
Print Date & Time	87
Accessories Tab	87
Paper Source Setting	87
Default Source	88
Available Options	88
Support Tab	89
Brother Solutions Center	89
Web Update	89
Check Setting	89
Features in the Printer Driver (For Windows® 2000)	90
General Tab	90
Printing Preferences	90
Layout Tab	90
Orientation	90
Pages Per Sheet	91
Paper/Quality Tab	91
Tray Selection	91
Paper Source	91
Media	92
Advanced Options	92
Paper/Output	92
Graphic	92
Document Options	92
Device Settings Tab	93
Form To Tray Assignment	93
Installable Options	93
13 Using the Windows®-Based Brother Control Centre (For Windows® Only)	94
Brother Control Centre	94
AutoLoad the Brother Control Centre	94
How to Turn Off AutoLoad	95
Using the Scan Keys with Windows PC	95
Using the Control Panel Keys	96
Scan to E-mail	96
Scan to Image	96
Scan to OCR	96
Brother Control Centre Features	97
Auto Configuration	97
Scanning Operations	97
Copy Operations	98
PC-FAX Operation	98
Scanner Settings	98
Global Settings	98
Setting Up the Scanner Configurations	99
To access the Scanner Configurations screen:	99
Perform an Operation from the Brother Control Centre Screen	99
Scan to File	100
Scanner Setting	100
Destination Folder	100
Scan to E-mail	101
Scanner Settings	101
E-mail Application	101
File Attachments	102
Conversion Options	102
Format	102
Show QuickSend Menu	102
QuickSend List	102
Scan to Word Processor	103
Scanner Settings	103
Word Processor	103
User Defined Button	104
Scanner Settings	104
Target Application	104
Copy	105
Scanner Settings	105
Copy Settings	105
Send a Fax	106
Scanner Settings	106
FAX Settings	106
14 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®	107
Viewing Items in ScanSoft™ PaperPort® for Brother	107
Organizing Your Items in Folders	108
Links to Many Other Applications	108
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit)	109
Importing Items from Other Applications	109
Exporting Items in Other Formats	109
Exporting an Image File	109
Accessing the Scanner	110
Scanning a Document into your PC	110
Settings in the Scanner Window	111
Image	111
Custom	112
PreScanning an Image	113
15 Setting Up and Using PC-FAX (For Windows® Only)	114
Introduction	114
Brother Resource Manager	114
MFC Remote Setup	114
PC-FAX Sending (For Windows® Only)	115
Setting Up User Information	115
Setting Up Sending	116
Outside line access	116
Include header	116
Addressbook file	116
Network PC-FAX	116
User interface	117
Setting Up Speed Dial	117
To register an address on a Speed Dial location:	117
To clear a Speed Dial location:	117
The Address Book	118
Setting Up a Member in the Address Book	118
Setting Up a Group for Broadcasting	119
Editing Member Information	119
To edit a Member or Group:	119
Deleting a Member or Group	119
To delete a Member or Group:	119
Exporting the Address Book	120
To export the current telephone book:	120
Importing to the Address Book	121
To import an ASCII text file:	121
Setting Up Cover Page	122
To	122
From	122
Comment	122
Select Cover Page Form	122
Import BMP file	122
Count Cover Page	122
Sending a File as a PC-FAX Using the Simple Style	123
Sending a File as a PC-FAX using the Facsimile Style	124
Redial:	124
PC FAX Receiving	125
Running PC FAX Receiving	125
Setting Up Your PC	125
Viewing New PC FAX Messages	126
16 Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™	127
Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1	127
Using Brother Printer Driver with your Apple® Macintosh®	127
Sending a Fax from your Macintosh Application	129
Setting Up Your Address Book	131
Adding a New Member	131
Adding a New Group	132
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®	133
Accessing the Scanner	133
Scanning a Document into Your Macintosh G3, G4 or iMac	133
Settings in the Scanner Window	134
Image	134
Scanning Area	135
Business Card Size	135
Adjust Image	135
PreScanning an Image	136
17 For DOS User	137
How to Use the machine with Your DOS Application Software	137
What Does the Remote Printer Console Do?	137
Installing the Remote Printer Console	137
Running the Remote Printer Console Main Program	138
18 Troubleshooting and Maintenance	139
Error Messages	139
Document Jams and Paper Jams	142
Document Jam in the Top of the ADF Unit	142
Document Jam inside the ADF Unit	142
Printer Jam or Paper Jam	142
Paper is Jammed in the Paper Tray	143
Paper is Jammed near the Drum Unit	143
Paper is Jammed in the Fuser Unit	143
Difficulty with Operation	144
Packing and Shipping the Machine	149
Regular Maintenance	151
Cleaning the Scanner	151
Cleaning the Printer	152
Cleaning the Drum Unit	153
Replacing the Toner Cartridge	154
Toner Empty Indicator	154
Steps for Replacing Toner Cartridge	154
Drum Life Considerations for Your Brother Fax Machine	158
Replacing the Drum Unit	158
19 Important Safety Information	161
Important Safety Instructions	161
IEC 60825 Specification	162
For Your Safety	163
Disconnect device	163
20 Optional Accessories	164
Memory Board	164
Installing the Optional Memory Board	164
Optional Paper Tray	167
Network (LAN) Board	167
21 Specifications	168
Fax Specifications	168
Printer Specifications	169
Computer Requirement	170
Electrical and Environment	170
Compilation and Publication Notice	171
Trademarks	171
Ordering Accessories and Supplies	171
Entering Text	172
Inserting spaces	172
Making corrections	172
Repeating letters	172
Special characters and symbols	172
About Fax Machines	173
Fax Tones and Handshake	173
ECM (Error Correction Mode)	173
Glossary	174
Index	177