HP CM3530 HP Color LaserJet CM3530 MFP Embedded Web Server - User Guide - Page 94

Import/Export, Import an address book

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Import/Export Use this page to import and export address book and user information to and from the device. When you import data to the device, you add new e-mail addresses, fax numbers, or user records, so that they can be accessed on this device. This can help make it easy to create initial lists, or to keep your HP device current with changes in your organization. When you export records, you save e-mail, fax, or user records from the device into a file on your computer. You can then use this file as a data backup, or you can use it to import the records onto another HP device. For export instructions see Export an address book on page 85. The following illustration and procedures describe how to use this screen. Figure 4-7 Import/Export screen Import an address book You can import address book information by first creating a file with a comma-separated value (CSV) format. The CSV format is a common data format that is often used to transfer data between database programs or devices. This file can be created using either a spreadsheet program such as Microsoft Excel, or a text program such as Microsoft Notepad. After creating the file, you must be sure to save or 82 Chapter 4 Setting the digital sending options ENWW

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Import/Export
Use this page to import and export address book and user information to and from the device.
When you import data to the device, you add new e-mail addresses, fax numbers, or user records, so
that they can be accessed on this device. This can help make it easy to create initial lists, or to keep
your HP device current with changes in your organization.
When you export records, you save e-mail, fax, or user records from the device into a file on your
computer. You can then use this file as a data backup, or you can use it to import the records onto
another HP device. For export instructions see
Export an address book
on page
85
.
The following illustration and procedures describe how to use this screen.
Figure 4-7
Import/Export
screen
Import an address book
You can import address book information by first creating a file with a comma-separated value (CSV)
format. The CSV format is a common data format that is often used to transfer data between database
programs or devices. This file can be created using either a spreadsheet program such as Microsoft
Excel, or a text program such as Microsoft Notepad. After creating the file, you must be sure to save or
82
Chapter 4
Setting the digital sending options
ENWW