HP CM3530 HP Color LaserJet CM3530 MFP Embedded Web Server - User Guide - Page 95

Import/Export, Importing an address book

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export it as a .CSV file type. You can also create a data file by exporting contacts from Microsoft Outlook or another e-mail client and saving it as a .CSV file. Importing an address book To import address book or user data, do the following: 1. Create a data file containing a header row with the columns that are required for your data. The following columns can be used: ● name (or "first name" and "last name") ● address ● dlname ● faxnumber ● speeddial ● code ● pin NOTE: The "address" field can also be called "E-mail" or "E-mail Address". The "faxnumber" field can also be called "Business Fax" or "Home Fax". The header row is simply the first row of the spreadsheet or file. 2. After the header row, add rows containing each address book or user record. See the Required data and record limits section below to find out which columns are required for each type of record. You can have blank columns. If you are creating a text import file, you just need to insert a comma for each blank field. If the data in the field contains a comma, the data in that field must be surrounded by quotes, for example, "Smith, Joe" If you are using Excel to create your import file, you don't need to enter the quotes. Excel will insert them automatically when the file is converted to a .CSV file. 3. Save your import file. If you are creating it in Excel, choose Save As from the File menu and then select .CSV (comma delimited)(*.csv) in the Save as type drop-down box. If you are creating a text file, choose Save As from the File menu and then type .csv in place of the .txt file extension. 4. To import your source file into the device, click Browse... next to the Address Book File Name field on the Import/Export page to browse to the source file on your computer. 5. Click Import to import the data file into the device. The import process will take approximately 1 minute for each 1,000 records, depending on the network speed. When the import process is complete, a message appears indicating how many records were successfully imported and whether there were any import errors. ENWW Import/Export 83

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export it as a .CSV file type. You can also create a data file by exporting contacts from Microsoft Outlook
or another e-mail client and saving it as a .CSV file.
Importing an address book
To import address book or user data, do the following:
1.
Create a data file containing a header row with the columns that are required for your data. The
following columns can be used:
●
name (or "first name" and "last name")
●
address
●
dlname
●
faxnumber
●
speeddial
●
code
●
pin
NOTE:
The "address" field can also be called "E-mail" or "E-mail Address". The "faxnumber" field
can also be called "Business Fax" or "Home Fax".
The header row is simply the first row of the spreadsheet or file.
2.
After the header row, add rows containing each address book or user record. See the Required
data and record limits section below to find out which columns are required for each type of record.
You can have blank columns. If you are creating a text import file, you just need to insert a comma
for each blank field.
If the data in the field contains a comma, the data in that field must be surrounded by quotes, for
example,
"Smith, Joe"
If you are using Excel to create your import file, you don't need to enter the quotes. Excel will insert
them automatically when the file is converted to a .CSV file.
3.
Save your import file.
If you are creating it in Excel, choose Save As from the File menu and then select .CSV (comma
delimited)(*.csv) in the Save as type drop-down box.
If you are creating a text file, choose Save As from the File menu and then type .csv in place of
the .txt file extension.
4.
To import your source file into the device, click Browse... next to the Address Book File Name field
on the Import/Export page to browse to the source file on your computer.
5.
Click Import to import the data file into the device. The import process will take approximately
1 minute for each 1,000 records, depending on the network speed.
When the import process is complete, a message appears indicating how many records were
successfully imported and whether there were any import errors.
ENWW
Import/Export
83