Xerox F110 User Manual - Page 27

English Chapter 3.Telephone Book 27 3.Telephone Book With the } key, you can access the telephone book functions. You can store new entries, search for entries as well as set and edit groups. Your machine's memory will hold approximately 200 entries; the exact number depends on the length of the names and numbers. e entries can be up to 20 characters in length. 2 Select modify with [ or ] and confirm by pressing OK. 3 Enter the initial letters or select the entry you would like to change with [ or ]. Confirm with OK. 4 Change the stored name, the number and the transmission speed. Move the cursor with [ or ]. Delete individual letters or numbers with C, or with \. Saving New Entries 1 Press }. 5 Confirm the changes by pressing OK. Deleting Entries 2 Select add name with [ or ] and confirm by pressing OK. 3 Enter a name using the letter keyboard. To enter capital letters, press + and the desired key simultaneously. You may add a space by pressing the 1⁄2 key. e symbols are displayed directly above the letter keys. To enter symbols, press the CTRL key and the corresponding letter key simultaneously. It is not possible to insert a symbol in the first space for a name. Confirm with OK. 4 Enter the number using the number pad. Confirm with OK. 5 Select the speed for fax transmissions to this recipient. Normally you can select the highest speed. When poor connection quality is known beforehand-with an overseas fax recipient, for example-you should select a slower speed in order to save time and telephone costs for the automatic adjustment. Using the Telephone Book 1 Insert the document face down into the document input tray. Press }. 2 Select search with [ or ] and confirm by pressing OK. 1 Press }. 2 Select cancel with [ or ] and confirm by pressing OK. 3 Enter the initial letters or select the entry you would like to delete with [ or ], then press OK. 4 Confirm the deletion by pressing OK. Quick Search You can access the stored directory entries by using the letter keyboard. If your machine is in the root menu, enter the initial letters or the name of the desired entry. Your machine will show you the telephone book entries for the corresponding letters. Select the desired number by pressing [ or ]. Press START. Groups You can combine several telephone book entries into a single group. If you select this group as the recipient of a fax or an Text2Fax message, the transmission is sent to all the members of the group (see the chapter entitled Fax / Broadcasting). Your machine can store ten different groups. 3 Enter the initial letters or select an entry from the list by using [ or ]. 4 Insert the document face down into the document input tray. Press START. Editing Entries 1 Press }. Creating Groups 1 Press }. 2 Select add list with [ or ] and confirm your selection by pressing OK. 3 Enter a name for the group. Confirm your entry by pressing OK. 3.Telephone Book