3Com 3107c User Guide - Page 47

Other Kinds of Mailboxes, Greeting-Only Mailbox, Greeting-Only, Mailbox

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Page 47 highlights

Other Kinds of Mailboxes 47 Other Kinds of Mailboxes The NBX system allows you (for the greeting-only mailbox) or the administrator (for phantom or group mailboxes) to set up mailboxes for special situations, as described in this section. Greeting-Only When you designate your mailbox as a greeting-only mailbox, callers hear Mailbox your personal greeting but they cannot leave a voice mail message. To change your voice mailbox to a greeting-only mailbox, select NBX NetSet > NBX Messaging > Greeting Only Mailbox. Examples: ■ When you take an extended leave of absence, you can create a personal greeting with your scheduled date of return and whom to call during your absence. Callers can be transferred but are unable to leave voice messages for you. When you return, clear the Greeting Only Mailbox check box so that callers can leave messages again. ■ If you are a teacher, you can create a new personal greeting on the school's NBX system every day to explain homework assignments. Students call in to the greeting-only mailbox to get the homework information but cannot leave a message for you on this mailbox. ■ If you are the administrator, you can create a greeting-only mailbox and use the personal greeting to post information for employees, such as a notice that the offices are closed because of bad weather. When you create the personal greeting, remember to tell callers that they cannot leave messages in this voice mailbox. For instructions on changing the personal greeting, see "Changing Your Name Announcement and Personal Greetings" earlier in this chapter. In addition to preventing a caller from leaving a message, a greeting-only mailbox does not allow anyone to forward or create and send a message to it or reply to a message that was sent from its extension Avoid adding a greeting-only mailbox to a personal voice mail group list.

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Other Kinds of Mailboxes
47
Other Kinds of
Mailboxes
The NBX system allows you (for the greeting-only mailbox) or the
administrator (for phantom or group mailboxes) to set up mailboxes for
special situations, as described in this section.
Greeting-Only
Mailbox
When you designate your mailbox as a
greeting-only mailbox
, callers hear
your personal greeting but they cannot leave a voice mail message.
To change your voice mailbox to a greeting-only mailbox, select
NBX NetSet > NBX Messaging > Greeting Only Mailbox
.
Examples:
■
When you take an extended leave of absence, you can create a
personal greeting with your scheduled date of return and whom to
call during your absence. Callers can be transferred but are unable to
leave voice messages for you. When you return, clear the Greeting
Only Mailbox check box so that callers can leave messages again.
■
If you are a teacher, you can create a new personal greeting on the
school’s NBX system every day to explain homework assignments.
Students call in to the greeting-only mailbox to get the homework
information but cannot leave a message for you on this mailbox.
■
If you are the administrator, you can create a greeting-only mailbox
and use the personal greeting to post information for employees, such
as a notice that the offices are closed because of bad weather.
When you create the personal greeting, remember to tell callers that they
cannot leave messages in this voice mailbox. For instructions on changing
the personal greeting, see
“Changing Your Name Announcement and
Personal Greetings”
earlier in this chapter.
In addition to preventing a caller from leaving a message, a greeting-only
mailbox does not allow anyone to forward or create and send a message
to it or reply to a message that was sent from its extension
Avoid adding a greeting-only mailbox to a personal voice mail group list.