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Brother International MFC-J4410DW Users Manual Advanced - English - Page 44

Setting up Groups for Broadcasting, Changing a Group name

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Chapter 5 Setting up Groups for Broadcasting 5 A Group, which can be stored in a Speed Dial location, allows you to send the same fax message to many fax numbers by pressing (Address), the two-digit location, Send a fax and Fax Start. First, you'll need to store each fax number in a Speed Dial location. (See Basic User's Guide: Storing Speed Dial numbers.) Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 198 numbers to a large Group. (See Broadcasting (Black & White only) on page 14.) a Press (Fax). b Press (Address). c Press Alphabetical or Numerical. d Press More. e Press s or t on the Touchpanel to display Setup Groups. f Press Setup Groups. g Enter the Group name (up to 16 characters) using the keyboard on the Touchscreen. Press OK. h When the Touchscreen displays the next available Group number, press OK. This Group number and name will be assigned to the next available Speed Dial location. i Add Speed Dial numbers to the Group by pressing them to display a red checkmark. Press OK. If you want to list the numbers in alphabetical order, press . j When the Touchscreen displays the Group Name and numbers, press OK to confirm. k Do one of the following:  To store another Group for broadcasting, repeat steps d to j.  To finish storing Groups for broadcasting, press . NOTE You can print a list of all the Speed Dial numbers. (See Reports on page 41.) Changing a Group name 5 a Press (Fax). b Press (Address). c Press Alphabetical or Numerical. d Press More. e Press s or t on the Touchpanel to display Change. f Press Change. g Press s or t to display the Group you want to change. h Press the Group. i Press Name. j Enter the new name (up to 16 characters) using the keyboard on the Touchscreen. Press OK. (For example, type NEW CLIENTS.) 38

Section	Page
Advanced User’s Guide MFC-J4410DW MFC-J4610DW	1
User's Guides and where do I find them?	2
Table of Contents	3
1 General setup	7
Memory Storage	7
Volume Settings	7
Ring Volume	7
Setting the Ring Volume from the settings	7
Beeper Volume	8
Speaker Volume	8
Automatic Daylight Saving Time	9
Sleep Mode	9
Touchscreen LCD	10
Setting the backlight brightness	10
Setting the Dim Timer for the backlight	10
Dial Prefix	11
Setting up or changing the prefix number	11
2 Security features	12
Secure Function Lock 2.0	12
Before you begin to use Secure Function Lock 2.0	12
Setting and changing the Administrator Password	13
Setting the administrator password	13
Changing the administrator password	13
Setting up restricted users	14
Turning Secure Function Lock on/off	14
Turning Secure Function Lock on	14
Turning Secure Function Lock off	15
Switching users	15
Changing to Public mode	15
3 Sending a fax	16
Additional sending options	16
Sending faxes using multiple settings	16
Stop faxing	16
Contrast	16
Changing fax resolution	17
Setting your changes as the new default	18
Restoring fax options to the factory settings	18
Additional sending operations	19
Sending a fax manually	19
Sending a fax at the end of a conversation	19
Dual Access (Black & White only)	19
Broadcasting (Black & White only)	20
Before you begin the broadcast	20
How to broadcast a fax	20
Canceling a Broadcast in progress	21
Real Time Transmission	21
Overseas Mode	22
Delayed Faxing (Black & White only)	22
Delayed Batch Transmission (Black & White only)	23
Checking and canceling waiting jobs	23
Polling overview	24
Polled Transmit (Black & White only)	24
Setup for polled transmit	24
4 Receiving a fax	25
Memory Receive (Black & White only)	25
Fax Forwarding	25
Paging	25
Fax Storage	26
Printing a fax from the memory	27
PC-Fax Receive (Windows® only)	27
Changing the destination PC	28
Turning off Memory Receive operations	28
Changing Memory Receive operations	29
If all the received faxes have already been printed	29
If unprinted faxes are in the memory	29
Remote Retrieval	30
Setting a Remote Access Code	30
Using your Remote Access Code	30
Remote Fax commands	31
Retrieving fax messages	32
Changing your Fax Forwarding number	32
Additional receiving operations	33
Receiving faxes into memory when the paper tray is empty	33
Printing a reduced incoming fax	33
Receiving a fax at the end of a conversation	33
Temporary Fax Backup	34
Turning Temporary Fax Backup On/Off	34
Printing temporarily stored faxes	34
Deleting temporarily stored faxes	34
Polling overview	35
Polling receive	35
Setup to receive polling	35
Sequential polling (Black & White only)	35
Canceling a Sequential Polling Job	36
5 Dialing and storing numbers	37
Voice operations	37
Tone or Pulse (Canada only)	37
Fax/Tel mode	37
Caller ID	37
Setting up your area code (USA only)	38
Special line considerations	38
Roll-over telephone lines	38
Two-line telephone system	38
Converting telephone wall outlets	39
Installing machine, external two-line TAD and two-line telephone	39
Additional dialing operations	40
Outgoing Call	40
Caller ID history	40
Dialing access codes and credit card numbers	41
Additional ways to store numbers	42
Storing Speed Dial numbers from Outgoing Calls	42
Storing Speed Dial numbers from the Caller ID history	43
Setting up Groups for Broadcasting	44
Changing a Group name	44
Deleting a Group	45
Adding or Deleting a number in a Group	45
6 Printing reports	46
Fax reports	46
Transmission Verification Report	46
Fax Journal (activity report)	46
Reports	47
How to print a report	47
7 Making copies	48
Copy options	48
Stop copying	48
Changing copy quality	48
Enlarging or reducing the copied image	49
Making N in 1 copies or a poster (Page Layout)	50
2 in 1 ID Copy (Page Layout)	52
Sorting copies using the ADF	53
Adjusting Density	53
Ink Save Mode	54
Thin Paper Copy	54
Book Copy	55
Remove Background Color	55
2-sided copying	56
Setting your changes as the new default	57
Restoring all settings to the factory settings	57
8 PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive	58
PhotoCapture Center™ operations	58
Memory cards, USB Flash memory drive and folder structures	58
Movie printing	59
Print Images	59
Print Index (Thumbnails)	59
Printing Photos	60
Printing All Photos	60
DPOF printing	61
PhotoCapture Center™ print settings	61
Print Quality	61
Paper options	62
Paper Type	62
Paper Size and Print Size	62
Adjusting Brightness, Contrast and Color	63
Brightness	63
Contrast	63
Color Enhancement (True2Life™)	64
Cropping	65
Borderless printing	65
Print Date	66
Setting your changes as the new default	66
Restoring all settings to the factory settings	67
Scan to a memory card or USB Flash memory drive	67
How to set a new default	67
How to reset to the factory settings	68
9 Printing photos from a camera	69
Printing photos directly from a PictBridge camera	69
PictBridge requirements	69
Setting your digital camera	69
Printing Images	70
DPOF printing	71
Printing photos directly from a digital camera (without PictBridge)	71
Printing Images	72
A Routine maintenance	73
Cleaning and checking the machine	73
Cleaning the outside of the machine	73
Cleaning the machine’s printer platen	74
Cleaning the paper feed rollers	75
Cleaning the paper pick-up rollers	76
Cleaning the paper pick-up rollers for paper tray #2 (MFC-J4610DW)	77
Checking the ink volume	77
Packing and shipping the machine	78
B Glossary	80
Index	84

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Chapter 5

Setting up Groups for

Broadcasting

A Group, which can be stored in a Speed Dial

location, allows you to send the same fax

message to many fax numbers by pressing

(

Address

), the two-digit location,

Send a fax

and

Fax Start

First, you'll need to store each fax number in

a Speed Dial location. (See Basic User’s

Guide:

Storing Speed Dial numbers

.) Then

you can include them as numbers in the

Group. Each Group uses up a Speed Dial

location. You can have up to six Groups, or

you can assign up to 198 numbers to a large

Group.

(See

Broadcasting (Black & White only)

on page 14.)

Press

(

Fax

Press

(

Address

Press

Alphabetical

Numerical

Press

on the Touchpanel to

display

Setup Groups

Press

Setup Groups

Enter the Group name (up to

16 characters) using the keyboard on

the Touchscreen.

Press

When the Touchscreen displays the

next available Group number, press

This Group number and name will be

assigned to the next available

Speed Dial location.

Add Speed Dial numbers to the Group

by pressing them to display a red

checkmark. Press

If you want to list the numbers in

alphabetical order, press

When the Touchscreen displays the

Group Name and numbers, press

confirm.

Do one of the following:



To store another Group for

broadcasting, repeat steps



To finish storing Groups for

broadcasting, press

NOTE

You can print a list of all the Speed Dial

numbers. (See

Reports

on page 41.)

Changing a Group name

Press

(

Fax

Press

(

Address

Press

Alphabetical

Numerical

Press

on the Touchpanel to

display

Change

Press

Change

Press

to display the Group you

want to change.

Press the Group.

Press

Name

Enter the new name (up to

16 characters) using the keyboard on

the Touchscreen.

Press

(For example, type NEW CLIENTS.)