HP Latex 560 User Guide - Page 34

Check usage statistics for a job, Check lifetime usage statistics, Request accounting data by email

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Check usage statistics for a job You can use the Embedded Web Server to check usage statistics for a particular job: go to the Main tab and select History > Accounting. NOTE: The accuracy of the usage statistics is not guaranteed. Check lifetime usage statistics There are two ways of checking your printer's usage statistics. NOTE: The accuracy of the usage statistics is not guaranteed. ● From the Embedded Web Server, go to the Main tab and select History > Usage. ● From the front panel, press report. , then Setup > Internal prints > User information prints > Print usage Request accounting data by email 1. Obtain the IP address of the outgoing mail server (SMTP) from your IT department; this is required in order to send email messages. 2. Ensure that the outgoing email server is configured to enable relaying of email messages that the printer will send. 3. Open your Web browser and connect to the printer's Embedded Web Server. 4. Select the Setup tab. 5. From the Configuration menu in the left-hand column, select Date & Time. 6. Ensure that the printer's date and time have been set correctly. 7. From the Configuration menu, select Email server. 8. Enter the IP address of the outgoing mail server (SMTP). 9. Specify an email address for the printer. The latter does not need to be a valid email address, because the printer will not receive messages; but it should have the form of an email address. It serves to identify the printer when it sends email messages. 10. From the Configuration menu, select Printer settings. 11. Set Send accounting files to Enabled. 12. Set Send accounting files to to the email address (or addresses) to which you want the accounting information sent. This may be an address that you have created specifically to receive automatically generated messages from the printer. 13. Set Send accounting files every to the frequency with which you want the information sent, choosing a specific number of days or prints. 14. You may want to set Exclude personal information from accounting email to On, so that the accounting messages will not contain personal information. If this option is Off, information such as user name, job name, and account ID will be included. When you have completed the above steps, the printer will send accounting data by email with the frequency that you specified. The data are provided in XML and can easily be interpreted by a third-party program. The data provided on each print job include when the job was submitted, when the job was printed, the printing time, the 28 Chapter 1 Introduction ENWW

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Check usage statistics for a job
You can use the Embedded Web Server to check usage statistics for a particular job: go to the
Main
tab and select
History
>
Accounting
.
NOTE:
The accuracy of the usage statistics is not guaranteed.
Check lifetime usage statistics
There are two ways of checking your printer's usage statistics.
NOTE:
The accuracy of the usage statistics is not guaranteed.
●
From the Embedded Web Server, go to the
Main
tab and select
History
>
Usage
.
●
From the front panel, press
, then
Setup
>
Internal prints
>
User information prints
>
Print usage
report
.
Request accounting data by email
1.
Obtain the IP address of the outgoing mail server (SMTP) from your IT department; this is required in order
to send email messages.
2.
Ensure that the outgoing email server is configured to enable relaying of email messages that the printer
will send.
3.
Open your Web browser and connect to the printer’s Embedded Web Server.
4.
Select the
Setup
tab.
5.
From the Configuration menu in the left-hand column, select
Date & Time
.
6.
Ensure that the printer's date and time have been set correctly.
7.
From the Configuration menu, select
Email server
.
8.
Enter the IP address of the outgoing mail server (SMTP).
9.
Specify an email address for the printer. The latter does not need to be a valid email address, because the
printer will not receive messages; but it should have the form of an email address. It serves to identify the
printer when it sends email messages.
10.
From the Configuration menu, select
Printer settings
.
11.
Set
Send accounting files
to Enabled.
12.
Set
Send accounting files to
to the email address (or addresses) to which you want the accounting
information sent. This may be an address that you have created specifically to receive automatically
generated messages from the printer.
13.
Set
Send accounting files every
to the frequency with which you want the information sent, choosing a
specific number of days or prints.
14.
You may want to set
Exclude personal information from accounting email
to
On
, so that the accounting
messages will not contain personal information. If this option is
Off
, information such as user name, job
name, and account ID will be included.
When you have completed the above steps, the printer will send accounting data by email with the frequency
that you specified. The data are provided in XML and can easily be interpreted by a third-party program. The data
provided on each print job include when the job was submitted, when the job was printed, the printing time, the
28
Chapter 1
Introduction
ENWW