HP OfficeJet Pro 8120 User Guide - Page 45

Send a fax to multiple recipients using group address book, Receive a fax, Receive a fax manually

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Send a fax to multiple recipients using group address book You can send a fax to multiple recipients by creating a group address book contact made up of two or more individual recipients. 1. Load your original print-side down on the scanner glass or print-side up in the document feeder. 2. On the control panel Home screen, swipe right and then touch Fax. 3. Touch Enter the Fax Number, and then enter the fax number. 4. Touch Address Book, touch Local, and touch the Enter button after entering each fax number. When finished entering all fax numbers, touch Done. 5. Touch Group to select the group address book, and then select Select. 6. Touch the name of the group that you want to send. 7. Touch Send Printer sends the document to all the numbers in the selected group. TIP: If the recipient reports issues with the quality of the fax, try changing the resolution or contrast of your fax. Receive a fax You can receive faxes automatically or manually. If you turn off the Auto Answer option, you must receive faxes manually. If you turn on the Auto Answer option (the default setting), the printer automatically answers incoming calls and receives faxes after the number of rings that are specified by the Rings to Answer setting (The default Rings to Answer setting is two rings). If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-size paper, the printer reduces the fax so that it fits on the paper that is loaded. If you have disabled the Automatic Reduction feature, the printer prints the fax on two pages. NOTE: If you are copying a document when a fax arrives, the fax is stored in the printer memory until the copying finishes. Receive a fax manually When you are on the phone, the person you are speaking with can send you a fax while you are still connected. You can pick up the handset to talk or listen for fax tones. ● You can receive faxes manually from a phone that is directly connected to the Fax port on the back of the printer. ● If you need printed confirmation that your faxes were successfully sent, Fax Notification (Fax Receive) must be enabled. 1. Make sure the printer is turned on and you have paper loaded in the input tray. 2. Remove any originals from the document feeder tray. 3. On the control panel Home screen, touch Menu. 4. Scroll to Utilities and touch Settings. Send a fax to multiple recipients using group address book 37

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Send a fax to multiple recipients using group address book
You can send a fax to multiple recipients by creating a group address book contact made up of two or more
individual recipients.
1.
Load your original print-side down on the scanner glass or print-side up in the document feeder.
2.
On the control panel Home screen, swipe right and then touch
Fax
.
3.
Touch
Enter the Fax Number
, and then enter the fax number.
4.
Touch
Address Book
, touch
Local
, and touch the
Enter
button after entering each fax number. When finished
entering all fax numbers, touch
Done
.
5.
Touch
Group
to select the group address book, and then select
Select
.
6.
Touch the name of the group that you want to send.
7.
Touch
Send
Printer sends the document to all the numbers in the selected group.
TIP:
If the recipient reports issues with the quality of the fax, try changing the resolution or contrast of
your fax.
Receive a fax
You can receive faxes automatically or manually. If you turn off the
Auto Answer
option, you must receive faxes
manually. If you turn on the
Auto Answer
option (the default setting), the printer automatically answers incoming
calls and receives faxes after the number of rings that are specified by the
Rings to Answer
setting (The default
Rings to Answer
setting is two rings).
If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-size paper, the printer
reduces the fax so that it fits on the paper that is loaded. If you have disabled the
Automatic Reduction
feature,
the printer prints the fax on two pages.
NOTE:
If you are copying a document when a fax arrives, the fax is stored in the printer memory until the
copying finishes.
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax while you are still connected.
You can pick up the handset to talk or listen for fax tones.
●
You can receive faxes manually from a phone that is directly connected to the Fax port on the back of the
printer.
●
If you need printed confirmation that your faxes were successfully sent,
Fax Notification
(Fax Receive) must
be enabled.
1.
Make sure the printer is turned on and you have paper loaded in the input tray.
2.
Remove any originals from the document feeder tray.
3.
On the control panel Home screen, touch
Menu
.
4.
Scroll to
Utilities
and touch
Settings
.
Send a fax to multiple recipients using group address book
37