Home » Konica Minolta Manuals » Multifunction Devices » Konica Minolta bizhub C654 » Manual Viewer

Konica Minolta bizhub C654 bizhub C654/C754 Network Fax Operations User Guide - Page 122

Fax Settings], Header Information]

View all Konica Minolta bizhub C654 manuals

Add to My Manuals
Save this manual to your list of manuals

Page 122 highlights

7 Settings [ON/OFF Setting] [Prefix/Suffix Setting] Description Select whether to use Prefix/Suffix Setting. If you select [ON], you can recall the registered prefix and suffix which are registered in [Prefix/Suffix Setting] when entering an E-mail address. [OFF] is selected by default. Register a prefix and suffix to complement E-mail address entry. You can register up to 8 prefixes and suffixes. • [Prefix]: Enter a prefix (using up to 20 characters). • [Suffix]: Enter a suffix (using up to 64 characters). [Fax Settings] To display: [Utility] - [Administrator Settings] - [Fax Settings] Configure the operating environment of the fax or network fax function. Settings [Header Information] [Header/Footer Position] [Line Parameter Setting] [TX/RX Settings] [Function Settings] [PBX Connection Setting] [Report Settings] [Job Settings List] [Multi Line Settings] [Network Fax Settings] [Fax Print Quality Settings] Description Register the machine name, your company name (sender name), and the fax number that are to be printed as Header Position when faxes are transmitted. Specify the format of Header Position to be printed on a fax. Select whether to print Footer Position (date, time, and reception number) on faxes received by this machine. Configure the environment to use fax functions on this machine, such as the types of telephone lines (dialing method) and fax receive mode. Specify how to print faxes received and how to handle files in a polling transmission. Configure the settings for using various fax transmission and reception functions. Configure the settings for using this machine in a Private Branch Exchange (PBX) environment. Specify the conditions for printing fax-related reports. Print the list of settings associated with faxes. Set how you want to use a second line, if any. Change default settings on Internet Fax or IP Address Fax environment and compression type of send data. When printing a received fax, select whether to give priority to the image quality or to the printing speed, to fit the resolution of the received fax. [Header Information] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Header Information] Register the machine name, your company name (sender name), and the fax number that are to be printed as Header Position when faxes are transmitted. Settings [Sender] [Sender Fax No.] Description Register machine name, company name (sender name), and others that is to be printed as Header Position. Up to 20 sender names can be registered. You can use different names for different purposes. Tapping [Sender] displays a list of sender names registered on this machine. • To register a new sender name, select a blank column, tap [New], and enter the sender name (using up to 30 characters). • The name appears as [Default] is automatically inserted when a fax is sent. To change the name to be automatically inserted, select a desired name, then tap [Set as Default]. Enter the fax number of this machine with up to 20 digits, including #, *, +, and space. The fax number you entered is printed as Header Position. bizhub C754/C654 7-17

Section	Page
Table of contents	2
1 Network Fax Functions	8
1.1 Available operations with Network function	8
Internet Fax	8
IP Address Fax	8
1.2 How To Send A Fax	9
1.2.1 Sending (basic operation flow)	9
1.2.2 Checking the finish before sending	11
1.2.3 Sending a fax by recalling a program	13
Fax/Scan Program	13
Registering a Fax/Scan program	13
Sending a fax by recalling a Fax/Scan program	15
1.3 Specifying a destination	18
Selecting from address book	18
Specifying a group destination	19
Searching for destinations	19
Direct input	20
Selecting from the history	21
Searching for an E-mail address from the LDAP server	21
1.4 Option settings for fax transmission	23
1.4.1 Basic options such as color and original size	23
Scanning a 2-sided original ([Simplex/Duplex])	23
Specifying the resolution of original for scanning ([Resolution])	23
Selecting the color mode to scan the original ([Color])	23
Specifying the original size for scanning ([Scan Size])	23
Changing a file name ([E-mail Settings])	23
Changing a subject and text of the successful reception E-mail message ([E- mail Settings])	24
1.4.2 Settings to scan various types of originals (Application settings)	24
Scanning originals of varying sizes in a batch ([Mixed Original])	24
Scanning a thinner original than plain paper ([Thin Paper Original])	25
Scan originals with folds ([Z-Folded Original])	25
Scanning a long original ([Long Original])	25
Specifying the original loading direction ([Original Direction])	26
Specifying the original binding position ([Binding Position])	26
Scanning while removing dust from the slit glass ([Despeckle])	26
Skipping blank pages ([Blank Page Removal])	26
Splitting the left and right pages of a book and catalog ([Book Original])	27
Scanning a number of originals in several batches ([Separate Scan])	27
1.4.3 Adjusting image quality level/density (Application settings)	28
Selecting the appropriate image quality level for the original ([Original Type])	28
Selecting the scanning density of the original ([Density])	28
Adjusting the background density of the original ([Bkgd. Removal])	29
1.4.4 Adding a stamp/page number (Application settings)	29
Adding a date and time ([Date/Time])	29
Adding the page number ([Page Number])	29
Adding a stamp ([Stamp])	30
Adding the header/footer ([Header/Footer])	30
Printing TX Stamp on scanned originals ([TX Stamp])	30
1.4.5 Other option settings (Application settings)	31
Scanning after erasing text and shadows in the margins of an original ([Frame Erase])	31
Sharpening the border between text etc. ([Sharpness])	31
Sending and printing at the same time ([Save & Print])	32
Changing the sender name before sending a fax ([Fax Header Settings])	32
2 Sending and receiving an Internet fax	34
2.1 Internet Fax Functions	34
2.2 Setting up for Internet fax (for the administrator)	35
2.2.1 Preparation flow	35
2.2.2 Operations required to use this function	36
Checking the LAN cable connection	36
Checking the network settings	36
Configuring the Internet fax environment	36
Registering Header Position	36
Setting the date and time for the machine	36
2.2.3 Option settings	36
Registering a frequently used destination	36
Using an LDAP server to specify addresses	37
Registering a subject and text of the successful reception E-mail message	37
Registering prefixes and suffixes for destination	37
Using the SMTP authentication	37
Using the POP before SMTP authentication	37
SSL/TLS communication	37
Checking a fax reception	37
2.3 How To Send A Fax	38
2.4 How To Receive A Fax	40
Auto reception	40
Manual reception	40
2.5 Receiving Options	41
2.5.1 Printing by adding the date and time received ([Footer Position])	41
Footer Position	41
Operations required to use this function (for the administrator)	41
2.5.2 Saving a fax which cannot be printed (In-memory proxy reception)	41
2.5.3 Forcibly saving a received fax in a User Box (Memory RX)	42
Memory RX	42
Operations required to use this function (for the administrator)	42
Printing a received fax	42
2.5.4 Forwarding a received fax to another destination (Forward TX)	42
Forward TX	42
Operations required to use this function (for the administrator)	43
2.5.5 Stopping the fax print during lunch breaks and at night	43
2.5.6 Printing a fax on both sides of sheets of paper ([Duplex Print (RX)])	43
Duplex Print (RX)	43
Operations required to use this function (for the administrator)	43
2.5.7 Configuring the fax print settings (for the administrator)	43
Default print settings ([Print Paper Selection]/[Min. Reduction for RX Print])	43
Fixing the print paper size ([Print Paper Size])	44
Fixing the print paper tray ([Tray Selection for RX Print])	44
Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages])	45
2.6 Printing a report/list	46
3 Sending and receiving an IP address fax	48
3.1 IP Address Fax function	48
3.2 Setting up for IP address fax (for the administrator)	49
3.2.1 Preparation flow	49
3.2.2 Operations required to use this function	49
Checking the LAN cable connection	49
Checking the network settings	49
Configuring the IP address fax environment	49
Registering Header Position	50
Setting the date and time for the machine	50
3.2.3 Option settings	50
3.3 How To Send A Fax	51
3.4 Sending Options	53
3.4.1 Resending a fax	53
Auto resending (Auto redial)	53
Manual resending	53
3.5 How To Receive A Fax	55
3.6 Receiving Options	56
3.6.1 Printing by adding the date and time received ([Footer Position])	56
Footer Position	56
Operations required to use this function (for the administrator)	56
3.6.2 Saving a fax which cannot be printed (In-memory proxy reception)	56
3.6.3 Forcibly saving a received fax in a User Box (Memory RX)	57
Memory RX	57
Operations required to use this function (for the administrator)	57
Printing a received fax	57
3.6.4 Forwarding a received fax to another destination (Forward TX)	57
Forward TX	57
Operations required to use this function (for the administrator)	58
3.6.5 Stopping the fax print during lunch breaks and at night	58
3.6.6 Printing a fax on both sides of sheets of paper ([Duplex Print (RX)])	58
Duplex Print (RX)	58
Operations required to use this function (for the administrator)	58
3.6.7 Configuring the fax print settings (for the administrator)	59
Default print settings ([Print Paper Selection]/[Min. Reduction for RX Print])	59
Fixing the print paper size ([Print Paper Size])	59
Fixing the print paper tray ([Tray Selection for RX Print])	60
Splitting a custom size fax for printing ([Print Separate Fax Pages])	60
3.7 Printing a report/list	61
4 Managing Destinations	63
4.1 Registering frequently used destinations (Address Book)	63
Address Book	63
Registering an Internet fax destination	63
Registering an IP address fax destination	64
4.2 Registering multiple destinations as a group (Create Group)	66
Create Group	66
Registering a group	66
4.3 Registering directly entered destinations in Address Book	68
4.4 Exporting/importing destination information (for the administrator)	70
Exporting destination information	70
Importing destination information	70
4.5 Printing the list of destination information (for the administrator)	71
Printing a destination list	71
Printing a group list	72
Printing a program list	73
5 Description of setup buttons	75
[Address Book]	75
[Direct Input]	75
[Internet Fax]	76
[IP Address Fax]	77
[Job History]	78
[Addr. Search]	79
[Name Search]	79
[Address Search]	80
[LDAP Search]	80
[Adv. Search (LDAP)]	81
[Address Reg.]	81
[Simplex/Duplex]	82
[Resolution]	82
[Color]	83
[Scan Size]	84
[E-mail Settings]	84
[Application]	85
[Original Settings]	86
[Book Original]	87
[Separate Scan]	88
[Original Type]	88
[Density]	89
[Bkgd. Removal]	89
[Date/Time]	90
[Page Number]	91
[Stamp]	91
[Header/Footer]	92
[TX Stamp]	93
[Frame Erase]	93
[Sharpness]	94
[Save & Print]	94
[Fax Header Settings]	95
6 Description Of Setup Buttons (User Settings)	97
[Utility]	97
[One-Touch/User Box Registration]	97
[Create One-Touch Destination]	97
[Address Book (Public)]	98
[IP Address Fax]	98
[Internet Fax]	99
[Group]	99
[E-Mail Settings]	100
[E-Mail Subject]	100
[E-mail Body]	101
[Limiting Access to Destinations]	101
[User Settings]	101
[System Settings]	102
[Auto Color Level Adjust.]	102
[Blank Sheet Detection Level]	103
[Separate Scan from Platen]	103
[Custom Display Settings]	103
[Scan/Fax Settings] ([Custom Display Settings])	103
[Function Display Key(Send/Save)]	104
[Search Option Settings]	104
[Scan/Fax Settings]	104
[JPEG Compression Level]	105
[Black Compression Level]	105
[Default Scan/Fax Settings]	105
[Default Enlarge Display Settings]	105
[Color TIFF Type]	105
7 Description Of Setup Buttons (Administrator Settings)	107
[Administrator Settings]	107
[System Settings]	107
[Output Settings]	108
[Print/Fax Output Settings]	109
[Output Tray Settings]	109
[Shift Output Each Job]	109
[Date/Time Settings]	109
[Weekly Timer Settings]	110
[Restrict User Access]	110
[Restrict Access to Job Settings]	111
[Restrict Operation]	111
[Reset Settings]	112
[Job Reset]	112
[Stamp Settings]	112
[Header/Footer Settings]	113
[Fax TX Settings]	113
[Job Priority Operation Settings]	113
[Preview Settings]	114
[Scan File Name Settings]	114
[One-Touch/User Box Registration]	114
[Create One-Touch Destination]	115
[Address Book (Public)]	115
[IP Address Fax]	115
[Internet Fax]	117
[Group]	117
[E-Mail Settings]	118
[E-Mail Subject]	118
[E-mail Body]	119
[One-Touch/User Box Registration List]	119
[Address Book List]	119
[Group List]	119
[Program List]	120
[E-Mail Subject/Text List]	120
[Network Settings]	120
[Detail Settings]	121
[Prefix/Suffix Setting]	121
[Fax Settings]	122
[Header Information]	122
[Header/Footer Position]	123
[Header Position]	123
[TTI Print Position and Character Size]	123
[Footer Position]	123
[Line Parameter Setting]	124
[Number of Redials]	124
[Redial Interval]	124
[TX/RX Settings]	124
[Duplex Print (RX)]	125
[Letter/Ledger over A4/A3]	125
[Print Paper Selection]	125
[Print Paper Size]	125
[Tray Selection for RX Print]	125
[Min. Reduction for RX Print]	126
[Print Separate Fax Pages]	126
[No. of Sets (RX)]	126
[RX Document Print Settings]	126
[Function Settings]	126
[Function ON/OFF Setting]	127
[Destination Check Display Function]	127
[Memory RX Setting]	127
[Forward TX Setting]	127
[Report Settings]	128
[Job Settings List]	129
[Network Fax Settings]	129
[Black Compression Level]	130
[Color/Grayscale Multi-Value Compression Method]	130
[Internet Fax Self RX Ability]	130
[Internet Fax Advanced Settings]	131
[IP Address Fax Operation Setting]	131
[Security Settings]	132
[Security Details]	132
[Manual Destination Input]	133
[Restrict Fax TX]	133
8 Index	135
8.1 Index by item	135

Match case Limit results 1 per page

bizhub C754/C654

7-17

[Fax Settings]

To display: [Utility] - [Administrator Settings] - [Fax Settings]

Configure the operating environment of the fax or network fax function.

[Header Information]

To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Header Information]

as Header Position when faxes are transmitted.

Settings

Description

[ON/OFF Setting]

Select whether to use Prefix/Suffix Setting.

If you select [ON], you can recall the registered prefix and suffix which are

registered in [Prefix/Suffix Setting] when entering an E-mail address.

[OFF] is selected by default.

[Prefix/Suffix Setting]

•

[Prefix]: Enter a prefix (using up to 20 characters).

•

[Suffix]: Enter a suffix (using up to 64 characters).

Settings

Description

[Header Information]

fax number that are to be printed as Header Position when faxes are trans-

mitted.

[Header/Footer Position]

Specify the format of Header Position to be printed on a fax. Select wheth-

er to print Footer Position (date, time, and reception number) on faxes re-

ceived by this machine.

[Line Parameter Setting]

Configure the environment to use fax functions on this machine, such as

the types of telephone lines (dialing method) and fax receive mode.

[TX/RX Settings]

Specify how to print faxes received and how to handle files in a polling

transmission.

[Function Settings]

Configure the settings for using various fax transmission and reception

functions.

[PBX Connection Setting]

Configure the settings for using this machine in a Private Branch Exchange

(PBX) environment.

[Report Settings]

Specify the conditions for printing fax-related reports.

[Job Settings List]

Print the list of settings associated with faxes.

[Multi Line Settings]

Set how you want to use a second line, if any.

[Network Fax Settings]

Change default settings on Internet Fax or IP Address Fax environment and

compression type of send data.

[Fax Print Quality Settings]

When printing a received fax, select whether to give priority to the image

quality or to the printing speed, to fit the resolution of the received fax.

Settings

Description

[Sender]

to be printed as Header Position. Up to 20 sender names can be regis-

tered. You can use different names for different purposes.

Tapping [Sender] displays a list of sender names registered on this ma-

chine.

•

To register a new sender name, select a blank column, tap [New], and

enter the sender name (using up to 30 characters).

•

The name appears as [Default] is automatically inserted when a fax is

sent. To change the name to be automatically inserted, select a desired

name, then tap [Set as Default].

[Sender Fax No.]

Enter the fax number of this machine with up to 20 digits, including #, *, +,

and space.

The fax number you entered is printed as Header Position.