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Konica Minolta bizhub C654 bizhub C654/C754 Network Fax Operations User Guide - Page 133

Manual Destination Input], Restrict Fax TX] - service manual

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7 Settings [Confidential Document Access Method] [Manual Destination Input] [Print Data Capture] [Job Log Settings] [Restrict Fax TX] [Personal Data Security Settings] [Hide Personal Information (MIB)] [Display Activity Log] [Initialize] [Job History Thumbnail Display] [Secure Print Only] [Copy Guard] [Password Copy] [Web browser contents access] [TX Operation Log] Description Specify how to enter an ID and a password when accessing a file in the Secure Print User Box. The method is forcedly determined in conjunction with [Prohibited Functions When Authentication Error]. Select whether to allow the user to directly enter destinations. Select whether to allow capturing of print data received by this machine to analyze a printer-related failure. Select whether to obtain a job log. After you have changed these settings, the job log is obtained when you restart this machine. You can check usage, paper usage, operations and job history for each user or account in the job log. For details on how to view the output job logs, contact your service representative. Select whether to restrict fax transmissions. Specify whether to hide personal information, such as destination and file name, in [In Progress] and [Log] on the [Job List] screen. Select whether to display the file name, destination, and User Box name, or User Box number for the MIB information. Select whether to show the activity log on Scan, Fax TX and RX. Initializes the settings in [Job History], [Copy Program], [Network Settings], and [Address Registration]. Select items you want to initialize, then tap [OK]. Select whether to show thumbnail images of a job in [Log] on the [Job List] screen. Specify whether the printing from the computer should be limited only to the security document. Select whether to use the Copy Guard function. To use the Copy Guard function, optional Security Kit is required. Select whether to use the Password Copy function. To use the Password Copy function, optional Security Kit is required. Select whether to allow an access to the Web page contents saved on the hard disk of this machine. Select whether to obtain an operation log on the Control Panel when scanning or sending a fax as a send operation log. This helps to analyze a security issue if it occurs. [Manual Destination Input] To display: [Utility] - [Administrator Settings] - [Security Settings] - [Security Details] - [Manual Destination Input] Select whether to allow the user to directly enter destinations. Settings [Allow All] [Individual Allowance] [Restrict] Description Allows the direct input of destinations. [Allow All] is specified by default. Select whether to allow direct input for each function. Prohibits the direct input of destinations. Hides [Direct Input] on the main screen in scan/fax mode. [Restrict Fax TX] To display: [Utility] - [Administrator Settings] - [Security Settings] - [Security Details] - [Restrict Fax TX] Select whether to restrict fax transmissions. If [ON] (Restrict) is selected, the fax functions no longer appear in fax/scan mode. [OFF] (Allow) is specified by default. bizhub C754/C654 7-28

Section	Page
Table of contents	2
1 Network Fax Functions	8
1.1 Available operations with Network function	8
Internet Fax	8
IP Address Fax	8
1.2 How To Send A Fax	9
1.2.1 Sending (basic operation flow)	9
1.2.2 Checking the finish before sending	11
1.2.3 Sending a fax by recalling a program	13
Fax/Scan Program	13
Registering a Fax/Scan program	13
Sending a fax by recalling a Fax/Scan program	15
1.3 Specifying a destination	18
Selecting from address book	18
Specifying a group destination	19
Searching for destinations	19
Direct input	20
Selecting from the history	21
Searching for an E-mail address from the LDAP server	21
1.4 Option settings for fax transmission	23
1.4.1 Basic options such as color and original size	23
Scanning a 2-sided original ([Simplex/Duplex])	23
Specifying the resolution of original for scanning ([Resolution])	23
Selecting the color mode to scan the original ([Color])	23
Specifying the original size for scanning ([Scan Size])	23
Changing a file name ([E-mail Settings])	23
Changing a subject and text of the successful reception E-mail message ([E- mail Settings])	24
1.4.2 Settings to scan various types of originals (Application settings)	24
Scanning originals of varying sizes in a batch ([Mixed Original])	24
Scanning a thinner original than plain paper ([Thin Paper Original])	25
Scan originals with folds ([Z-Folded Original])	25
Scanning a long original ([Long Original])	25
Specifying the original loading direction ([Original Direction])	26
Specifying the original binding position ([Binding Position])	26
Scanning while removing dust from the slit glass ([Despeckle])	26
Skipping blank pages ([Blank Page Removal])	26
Splitting the left and right pages of a book and catalog ([Book Original])	27
Scanning a number of originals in several batches ([Separate Scan])	27
1.4.3 Adjusting image quality level/density (Application settings)	28
Selecting the appropriate image quality level for the original ([Original Type])	28
Selecting the scanning density of the original ([Density])	28
Adjusting the background density of the original ([Bkgd. Removal])	29
1.4.4 Adding a stamp/page number (Application settings)	29
Adding a date and time ([Date/Time])	29
Adding the page number ([Page Number])	29
Adding a stamp ([Stamp])	30
Adding the header/footer ([Header/Footer])	30
Printing TX Stamp on scanned originals ([TX Stamp])	30
1.4.5 Other option settings (Application settings)	31
Scanning after erasing text and shadows in the margins of an original ([Frame Erase])	31
Sharpening the border between text etc. ([Sharpness])	31
Sending and printing at the same time ([Save & Print])	32
Changing the sender name before sending a fax ([Fax Header Settings])	32
2 Sending and receiving an Internet fax	34
2.1 Internet Fax Functions	34
2.2 Setting up for Internet fax (for the administrator)	35
2.2.1 Preparation flow	35
2.2.2 Operations required to use this function	36
Checking the LAN cable connection	36
Checking the network settings	36
Configuring the Internet fax environment	36
Registering Header Position	36
Setting the date and time for the machine	36
2.2.3 Option settings	36
Registering a frequently used destination	36
Using an LDAP server to specify addresses	37
Registering a subject and text of the successful reception E-mail message	37
Registering prefixes and suffixes for destination	37
Using the SMTP authentication	37
Using the POP before SMTP authentication	37
SSL/TLS communication	37
Checking a fax reception	37
2.3 How To Send A Fax	38
2.4 How To Receive A Fax	40
Auto reception	40
Manual reception	40
2.5 Receiving Options	41
2.5.1 Printing by adding the date and time received ([Footer Position])	41
Footer Position	41
Operations required to use this function (for the administrator)	41
2.5.2 Saving a fax which cannot be printed (In-memory proxy reception)	41
2.5.3 Forcibly saving a received fax in a User Box (Memory RX)	42
Memory RX	42
Operations required to use this function (for the administrator)	42
Printing a received fax	42
2.5.4 Forwarding a received fax to another destination (Forward TX)	42
Forward TX	42
Operations required to use this function (for the administrator)	43
2.5.5 Stopping the fax print during lunch breaks and at night	43
2.5.6 Printing a fax on both sides of sheets of paper ([Duplex Print (RX)])	43
Duplex Print (RX)	43
Operations required to use this function (for the administrator)	43
2.5.7 Configuring the fax print settings (for the administrator)	43
Default print settings ([Print Paper Selection]/[Min. Reduction for RX Print])	43
Fixing the print paper size ([Print Paper Size])	44
Fixing the print paper tray ([Tray Selection for RX Print])	44
Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages])	45
2.6 Printing a report/list	46
3 Sending and receiving an IP address fax	48
3.1 IP Address Fax function	48
3.2 Setting up for IP address fax (for the administrator)	49
3.2.1 Preparation flow	49
3.2.2 Operations required to use this function	49
Checking the LAN cable connection	49
Checking the network settings	49
Configuring the IP address fax environment	49
Registering Header Position	50
Setting the date and time for the machine	50
3.2.3 Option settings	50
3.3 How To Send A Fax	51
3.4 Sending Options	53
3.4.1 Resending a fax	53
Auto resending (Auto redial)	53
Manual resending	53
3.5 How To Receive A Fax	55
3.6 Receiving Options	56
3.6.1 Printing by adding the date and time received ([Footer Position])	56
Footer Position	56
Operations required to use this function (for the administrator)	56
3.6.2 Saving a fax which cannot be printed (In-memory proxy reception)	56
3.6.3 Forcibly saving a received fax in a User Box (Memory RX)	57
Memory RX	57
Operations required to use this function (for the administrator)	57
Printing a received fax	57
3.6.4 Forwarding a received fax to another destination (Forward TX)	57
Forward TX	57
Operations required to use this function (for the administrator)	58
3.6.5 Stopping the fax print during lunch breaks and at night	58
3.6.6 Printing a fax on both sides of sheets of paper ([Duplex Print (RX)])	58
Duplex Print (RX)	58
Operations required to use this function (for the administrator)	58
3.6.7 Configuring the fax print settings (for the administrator)	59
Default print settings ([Print Paper Selection]/[Min. Reduction for RX Print])	59
Fixing the print paper size ([Print Paper Size])	59
Fixing the print paper tray ([Tray Selection for RX Print])	60
Splitting a custom size fax for printing ([Print Separate Fax Pages])	60
3.7 Printing a report/list	61
4 Managing Destinations	63
4.1 Registering frequently used destinations (Address Book)	63
Address Book	63
Registering an Internet fax destination	63
Registering an IP address fax destination	64
4.2 Registering multiple destinations as a group (Create Group)	66
Create Group	66
Registering a group	66
4.3 Registering directly entered destinations in Address Book	68
4.4 Exporting/importing destination information (for the administrator)	70
Exporting destination information	70
Importing destination information	70
4.5 Printing the list of destination information (for the administrator)	71
Printing a destination list	71
Printing a group list	72
Printing a program list	73
5 Description of setup buttons	75
[Address Book]	75
[Direct Input]	75
[Internet Fax]	76
[IP Address Fax]	77
[Job History]	78
[Addr. Search]	79
[Name Search]	79
[Address Search]	80
[LDAP Search]	80
[Adv. Search (LDAP)]	81
[Address Reg.]	81
[Simplex/Duplex]	82
[Resolution]	82
[Color]	83
[Scan Size]	84
[E-mail Settings]	84
[Application]	85
[Original Settings]	86
[Book Original]	87
[Separate Scan]	88
[Original Type]	88
[Density]	89
[Bkgd. Removal]	89
[Date/Time]	90
[Page Number]	91
[Stamp]	91
[Header/Footer]	92
[TX Stamp]	93
[Frame Erase]	93
[Sharpness]	94
[Save & Print]	94
[Fax Header Settings]	95
6 Description Of Setup Buttons (User Settings)	97
[Utility]	97
[One-Touch/User Box Registration]	97
[Create One-Touch Destination]	97
[Address Book (Public)]	98
[IP Address Fax]	98
[Internet Fax]	99
[Group]	99
[E-Mail Settings]	100
[E-Mail Subject]	100
[E-mail Body]	101
[Limiting Access to Destinations]	101
[User Settings]	101
[System Settings]	102
[Auto Color Level Adjust.]	102
[Blank Sheet Detection Level]	103
[Separate Scan from Platen]	103
[Custom Display Settings]	103
[Scan/Fax Settings] ([Custom Display Settings])	103
[Function Display Key(Send/Save)]	104
[Search Option Settings]	104
[Scan/Fax Settings]	104
[JPEG Compression Level]	105
[Black Compression Level]	105
[Default Scan/Fax Settings]	105
[Default Enlarge Display Settings]	105
[Color TIFF Type]	105
7 Description Of Setup Buttons (Administrator Settings)	107
[Administrator Settings]	107
[System Settings]	107
[Output Settings]	108
[Print/Fax Output Settings]	109
[Output Tray Settings]	109
[Shift Output Each Job]	109
[Date/Time Settings]	109
[Weekly Timer Settings]	110
[Restrict User Access]	110
[Restrict Access to Job Settings]	111
[Restrict Operation]	111
[Reset Settings]	112
[Job Reset]	112
[Stamp Settings]	112
[Header/Footer Settings]	113
[Fax TX Settings]	113
[Job Priority Operation Settings]	113
[Preview Settings]	114
[Scan File Name Settings]	114
[One-Touch/User Box Registration]	114
[Create One-Touch Destination]	115
[Address Book (Public)]	115
[IP Address Fax]	115
[Internet Fax]	117
[Group]	117
[E-Mail Settings]	118
[E-Mail Subject]	118
[E-mail Body]	119
[One-Touch/User Box Registration List]	119
[Address Book List]	119
[Group List]	119
[Program List]	120
[E-Mail Subject/Text List]	120
[Network Settings]	120
[Detail Settings]	121
[Prefix/Suffix Setting]	121
[Fax Settings]	122
[Header Information]	122
[Header/Footer Position]	123
[Header Position]	123
[TTI Print Position and Character Size]	123
[Footer Position]	123
[Line Parameter Setting]	124
[Number of Redials]	124
[Redial Interval]	124
[TX/RX Settings]	124
[Duplex Print (RX)]	125
[Letter/Ledger over A4/A3]	125
[Print Paper Selection]	125
[Print Paper Size]	125
[Tray Selection for RX Print]	125
[Min. Reduction for RX Print]	126
[Print Separate Fax Pages]	126
[No. of Sets (RX)]	126
[RX Document Print Settings]	126
[Function Settings]	126
[Function ON/OFF Setting]	127
[Destination Check Display Function]	127
[Memory RX Setting]	127
[Forward TX Setting]	127
[Report Settings]	128
[Job Settings List]	129
[Network Fax Settings]	129
[Black Compression Level]	130
[Color/Grayscale Multi-Value Compression Method]	130
[Internet Fax Self RX Ability]	130
[Internet Fax Advanced Settings]	131
[IP Address Fax Operation Setting]	131
[Security Settings]	132
[Security Details]	132
[Manual Destination Input]	133
[Restrict Fax TX]	133
8 Index	135
8.1 Index by item	135

Match case Limit results 1 per page

bizhub C754/C654

7-28

[Manual Destination Input]

To display: [Utility] - [Administrator Settings] - [Security Settings] - [Security Details] - [Manual Destination In-

put]

Select whether to allow the user to directly enter destinations.

[Restrict Fax TX]

To display: [Utility] - [Administrator Settings] - [Security Settings] - [Security Details] - [Restrict Fax TX]

Select whether to restrict fax transmissions.

If [ON] (Restrict) is selected, the fax functions no longer appear in fax/scan mode.

[OFF] (Allow) is specified by default.

[Confidential Document

Access Method]

Specify how to enter an ID and a password when accessing a file in the Se-

cure Print User Box. The method is forcedly determined in conjunction with

[Prohibited Functions When Authentication Error].

[Manual Destination Input]

Select whether to allow the user to directly enter destinations.

[Print Data Capture]

Select whether to allow capturing of print data received by this machine to

analyze a printer-related failure.

[Job Log Settings]

Select whether to obtain a job log. After you have changed these settings,

the job log is obtained when you restart this machine.

You can check usage, paper usage, operations and job history for each

user or account in the job log. For details on how to view the output job

logs, contact your service representative.

[Restrict Fax TX]

Select whether to restrict fax transmissions.

[Personal Data Security

Settings]

Specify whether to hide personal information, such as destination and file

name, in [In Progress] and [Log] on the [Job List] screen.

[Hide Personal Information

(MIB)]

Select whether to display the file name, destination, and User Box name,

or User Box number for the MIB information.

[Display Activity Log]

Select whether to show the activity log on Scan, Fax TX and RX.

[Initialize]

Initializes the settings in [Job History], [Copy Program], [Network Settings],

and [Address Registration]. Select items you want to initialize, then tap

[OK].

[Job History Thumbnail

Display]

Select whether to show thumbnail images of a job in [Log] on the [Job List]

screen.

[Secure Print Only]

Specify whether the printing from the computer should be limited only to

the security document.

[Copy Guard]

Select whether to use the Copy Guard function.

To use the Copy Guard function, optional

Security Kit

is required.

[Password Copy]

Select whether to use the Password Copy function.

To use the Password Copy function, optional

Security Kit

is required.

[Web browser contents ac-

cess]

Select whether to allow an access to the Web page contents saved on the

hard disk of this machine.

[TX Operation Log]

Select whether to obtain an operation log on the

Control Panel

when

scanning or sending a fax as a send operation log. This helps to analyze a

security issue if it occurs.

Settings

Description

Settings

Description

[Allow All]

Allows the direct input of destinations.

[Allow All] is specified by default.

[Individual Allowance]

Select whether to allow direct input for each function.

[Restrict]

Prohibits the direct input of destinations. Hides [Direct Input] on the main

screen in scan/fax mode.