Kyocera TASKalfa 3212i 3212i/4012i Operation Guide - Page 337

Using Various Functions > Functions Scan to Office Function This machine provides the function which converts scanned documents including text, figures and pictures into searchable and editable Microsoft Office (Word, Excel and PowerPoint) 2007 or later data format, via OCR processing. NOTE • This function can only be used when the optional OCR Scan Activation Kit is installed. Scan Extension Kit(A) "OCR Scan Activation Kit" (page 11-6) • The scanned result may not be realized perfectly according to condition of the documents. 1 Display the screen. 1 [Home] key > [Send] > [Org./Sending Data Format] > [File Format] 2 Configure the settings. 1 Select [Word], [Excel] or [PowerPoint] as a file format. 2 Select [OCR Text Recognition] > [On]. NOTE When you select [Off], the documents are converted into the Microsoft Office data (scanned image). 3 Select the language of the document which you wish to scan > [OK]. 4 Select [OCR Output Format] and select an OCR output mode from the table below > [OK]. Item Description Text + Graphics Converts the scanned documents into the editable and searchable Microsoft Office data format. Text + Graphics w/Scan Image Converts the scanned documents into two types of data: one is the editable and searchable Microsoft Office data format and the other one is the Microsoft Office data format with scanned image. You can edit text and layout of the editable data by referring the scanned image. Scanned Image w/Srchable Txt Converts the scanned documents into the searchable Microsoft Office data format (scanned image). 3 Press the [Start] key. 6-72