Ricoh 3045 Fax Reference - Page 71

Sending Internet Fax Documents

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Sending Internet Fax Documents Sending Internet Fax Documents You can send Internet Fax documents only by Memory Transmission. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission when one email address or more is specified. Preparation Before using this function, the following preparations are required: • Make the network settings in the System Settings menu. See "Setting Up the Machine on a Network", Network Guide. • Program the sender to the destination list and set "Use Name as" to "Sender". See "Fax Destination", General Settings Guide. When sending documents, you can set e-mail options using [Sub TX Mode]. You can set the following options: ❖ Enter Subject Allows you to enter a subject for the document you want to send. Note ❒ For convenience, program fre- quently-used subjects. "[Urgent]", and "[High]" are programmed as default. See "Connecting and Setting Up", Network Guide. ❒ You can enter up to 128 characters in total. ❒ If you send e-mail without setting a subject/text in "E-mail Options" under "Sub TX Mode", a subject is automatically inserted. For details about how the subject is automatically inserted, see p.69 "About the E-mail Subject" and p.76 "Received Images". ❒ You cannot send a subject only as e-mail without an original. ❖ Enter Text Allows you to enter the text to be transmitted. Note ❒ To enter text, program it before- hand. See "Connecting and Set- ting Up", Network Guide. ❒ You cannot send text only with- 3 out an original. ❖ Reception Notice You can confirm sent documents were properly received using email or the Journal. ❖ BCC Transmission E-mails are sent to all specified destinations as bcc. Important ❒ If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See p.202 "Turning Off the Main Power / In the Event of Power Failure", Facsimile Reference . ❒ You may not be able to send large files as e-mail, depending on email environment conditions. ❒ The level of security for Internet communications is low. Use of the telephone network is recommended for confidential communications. 63

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Sending Internet Fax Documents
63
3
Sending Internet Fax Documents
You can send Internet Fax documents
only by Memory Transmission. If you
specify Immediate Transmission in
Internet Fax, the mode is switched to
Memory Transmission when one e-
mail address or more is specified.
Preparation
Before using this function, the fol-
lowing preparations are required:
• Make the network settings in
the System Settings menu. See
“Setting Up the Machine on a
Network”,
Network Guide
.
•
Program the sender to the desti-
nation list and set “Use Name
as” to “Sender”. See “Fax Desti-
nation”,
General Settings Guide
.
When sending documents, you can
set e-mail options using
[
Sub TX Mode
]
.
You can set the following options:
❖
Enter Subject
Allows you to enter a subject for
the document you want to send.
Note
❒
For convenience, program fre-
quently-used subjects. “[Urgent]”,
and “[High]” are programmed as
default. See “Connecting and
Setting Up”,
Network Guide
.
❒
You can enter up to 128 charac-
ters in total.
❒
If you send e-mail without set-
ting a subject/text in “E-mail
Options” under “Sub TX Mode”,
a subject is automatically insert-
ed. For details about how the
subject is automatically insert-
ed, see p.69 “About the E-mail
Subject” and p.76 “Received Im-
ages”.
❒
You cannot send a subject only
as e-mail without an original.
❖
Enter Text
Allows you to enter the text to be
transmitted.
Note
❒
To enter text, program it before-
hand. See “Connecting and Set-
ting Up”,
Network Guide
.
❒
You cannot send text only with-
out an original.
❖
Reception Notice
You can confirm sent documents
were properly received using e-
mail or the Journal.
❖
BCC Transmission
E-mails are sent to all specified
destinations as bcc.
Important
❒
If a power outage lasts about an
hour, or the machine is disconnect-
ed from the power outlet for about
an hour, documents stored in the
fax machine's memory are deleted.
If any document is deleted, the
Power Failure Report is automati-
cally printed out when the main
power switch is turned on. Use this
report to check which documents
were deleted. Simply turning off
the power by pressing the Opera-
tion switch does not delete stored
documents. See p.202 “Turning
Off the Main Power / In the Event
of Power Failure”,
Facsimile Refer-
ence <Advanced Features>
.
❒
You may not be able to send large
files as e-mail, depending on e-
mail environment conditions.
❒
The level of security for Internet
communications is low. Use of the
telephone network is recommended
for confidential communications.