Ricoh Aficio MP C3000 Security Guide - Page 167

Specifying the Extended Security Functions Other Security Functions This section explains settings for preventing information leaks, and functions that you can restrict to further increase security. Fax Function ❖ Not Displaying Destinations and Senders in Reports and Lists You can specify whether or not to display destinations and senders by clicking [Facsimile Features], [Administrator Tools], [Parameter Setting] and specifying "Bit No. 04" and "Bit No. 05" under "Switch 04". Not displaying destinations and senders helps prevent information leaks. Reference For details, see "User Parameters", Facsimile Reference. ❖ Stored RX File User Setting Specify which users can manage fax files stored on the hard disk by setting [Facsimile Features], [Administrator Tools], [Stored Reception File User Setting] to 6 [On]. To access the machine over a network, specified users must enter their user codes or login user names and passwords. Allowing only authorized users to manage files can prevent others seeing fax- es you have sent. Reference For details, see "Stored RX File User Setting", Facsimile Reference. ❖ Printing the Journal When making authentication settings for users, to prevent personal information in transmission history being printed, set the Journal to not be printed. Also, if more than 200 transmissions are made, transmissions shown in the Journal are overwritten each time a further transmission is made. To prevent the Transmission History being overwritten, perform the following procedures: • In the default settings for Fax, under "Administrator Settings", "Parameter Settings" (Switch 03, Bit 7), change the setting for automatically printing the Journal. • In the default settings for Fax, under "Administrator Settings", "Parameter Settings" (Switch 21, Bit 4), set "Transmit Journal by E-mail" to "ON". 158