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Sharp MX 4501N Quick Start Guide - Page 63

Changing The File Format

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CHANGING THE FILE FORMAT The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure below explains how to send a scanned image in full color TIFF format. The side to be scanned must be face up! 1 Place the original. When using the document glass, place the original with the side to be scanned face down. Scan Mode Switch Image Settings (1) Send Settings Auto Exposure 200X200dpi Resolution Auto 81/2x11 Original Mono2/Auto Color Mode TIFF/JPEG File Format (2) Special Modes Address Book Address Entry Special Modes File Quick File Select a file format to apply it to all scan destinations. OK (3) File Type PDF TIFF Encrypt PDF Programmed Specified Pages per File Compression Mode None MH (G3) MMR (G4) (1-99) OK B/W Color/Gray (4) File Type PDF Encrypt PDF Programmed TIFF (J5PE)G Specified Pages per File Compression Ratio Low Medium High (6) (1-99) OK (7) B/W Color/Gray 2 Select format settings in the touch panel. (1) Touch the [Image Settings] key. (2) Touch the [File Format] key. (3) Read the displayed message and touch the [OK] key. (4) Change the mode to Color/Grayscale mode. (5) Touch the [TIFF] key. (6) Touch the [High] key. This sets the compression to high. A higher compression ratio creates a smaller file size. (7) Touch the [OK] key. 3 Select the destination and press the [COLOR START] key. If the file type is set to [Encrypt PDF], you will be prompted to enter a password when you start transmission. Cancel scanning 61

Section	Page
MANUALS PROVIDED WITH THE MACHINE	2
Printed manuals	2
Manuals in PDF format	3
ACCESSING THE WEB SERVER IN THE MACHINE	4
Opening the Web pages	4
Checking the IP address	4
How to download the manuals in PDF format	5
TABLE OF CONTENTS	6
PART NAMES AND FUNCTIONS	10
Exterior	10
Interior	11
Peripheral devices	11
OPERATION PANEL	12
USING THE TOUCH PANEL	14
USER AUTHENTICATION	15
User authentication methods	15
Logout	15
PLACING ORIGINALS	16
Using the automatic document feeder	16
Using the document glass	16
CHANGING PAPER IN A TRAY	17
Loading paper in a tray	17
Changing the tray settings	18
Names of the trays	19
Other trays	20
MAKING COPIES	22
2-SIDED COPYING (Automatic Document Feeder)	23
COPYING ON SPECIAL PAPER (Bypass Copy)	24
Selecting a tray	25
SELECTING THE EXPOSURE MODE	26
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection)	27
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom)	29
INTERRUPTING A COPY RUN (Interrupt Copy)	31
STORING COPY OPERATIONS (Job Programs)	32
Storing a job program	32
Calling up a job program	33
Deleting a job program	33
SPECIAL MODES	35
Special modes	35
SELECTING A SPECIAL MODE	36
CONVENIENT COPY FUNCTIONS	37
Adding margins (Margin Shift)	37
Erasing peripheral shadows (Erase)	37
Copying each facing page of a bound document (Dual Page Copy)	37
Making copies in pamphlet format (Pamphlet Copy)	37
Copying a large number of originals at once (Job Build)	38
Using two machines to copy a large number of originals (Tandem Copy)	38
Using a different paper type for covers (Covers/Inserts)	38
Adding inserts when copying on transparency film (Transparency Inserts)	38
Copying multiple pages onto one sheet of paper (Multi Shot)	39
Copying a pamphlet (Book Copy)	39
Copying captions onto tab paper (Tab Copy)	39
Copying both sides of a card onto one sheet of paper (Card Shot)	39
Printing the date or a stamp on copies (Stamp)	40
Repeating photos on a copy (Photo Repeat)	40
Creating a large poster (Multi-Page Enlargement)	40
Inverting the image (Mirror Image)	40
Copying an 11\	41
Copying in the center of the paper (Centering)	41
Reversing white and black in a copy (B/W Reverse)	41
Adjusting red/green/blue in copies (RGB Adjust)	41
Adjusting the sharpness of an image (Sharpness)	42
Whitening faint colors in copies (Suppress Background)	42
Adjusting the color (Color Balance)	42
Adjusting the brightness of a copy (Brightness)	42
Adjusting the intensity of a copy (Intensity)	43
Checking copies before printing (Proof Copy)	43
Copying originals that are different sizes (Mixed Size Original)	43
Copying thin originals (Slow Scan Mode)	43
PRINTING	46
CANCELING A PRINT JOB	48
USING PRINTER DRIVER HELP	49
PRINTER DRIVERS	50
Printer driver types	50
Printer driver settings	50
SELECTING PRINTER DRIVER SETTINGS	51
CONVENIENT PRINTER FUNCTIONS	52
2-sided printing (Document Style)	52
Fitting the print image to the paper (Fit To Paper Size)	52
Printing multiple images on one sheet of paper (N-Up Printing)	52
Stapling printed pages (Staple)	52
Punching holes in output (Punch)	53
Printing a color image in grayscale (Black and White Print)	53
The machine also has these functions	53
PRINTING FROM A MACINTOSH	54
Setting the paper size	54
Printing a file	55
NETWORK SCANNER FUNCTION	58
SCANNING AN ORIGINAL	59
CHANGING THE RESOLUTION	61
SELECTING THE EXPOSURE AND EXPOSURE MODE	62
CHANGING THE FILE FORMAT	63
STORING A DESTINATION	64
Storing a individual key	64
Storing a group key	65
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)	67
CONVENIENT TRANSMISSION METHODS	68
One-touch key	68
Resending	68
Speed sending	69
SPECIAL SCAN MODES	70
SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION	71
CONVENIENT SCANNER FUNCTIONS	73
Erasing peripheral shadows (Erase)	73
Scanning the left and right pages of a bound document as two separate pages (Dual Page Scan)	73
Whitening faint colors (Suppress Background)	73
Scanning both sides of a card onto a single page (Card Shot)	73
Sending a large number of pages (Job Build)	74
Sending two original pages as a single page (2in1)	74
The machine also has these functions	74
DOCUMENT FILING	76
Uses of the document filing function	76
The document filing function is convenient in these situations	77
QUICKLY SAVING DOCUMENT DATA (Quick File)	78
APPENDING INFORMATION WHEN STORING A FILE (File)	79
ONLY SAVING DOCUMENT DATA (Scan to HDD)	81
PRINTING A SAVED FILE	82
SYSTEM SETTINGS	84
Displaying the system settings screen	84

Match case Limit results 1 per page

CHANGING THE FILE FORMAT

The file format (file type and compression method) for sending a scanned image is specified when the destination

is stored in a one-touch key; however, you can change the format at the time of transmission.

The procedure below explains how to send a scanned image in full color TIFF format.

Place the original.

When using the document glass, place the original

with the side to be scanned face down.

Select format settings in the touch panel.

(1)

Touch the [Image Settings] key.

(2)

Touch the [File Format] key.

(3)

Read the displayed message and touch

the [OK] key.

(4)

Change the mode to Color/Grayscale

mode.

(5)

Touch the [TIFF] key.

(6)

Touch the [High] key.

This sets the compression to high.

A higher compression ratio creates a smaller file

size.

(7)

Touch the [OK] key.

Select the destination and press the

[COLOR START] key.

If the file type is set to [Encrypt PDF], you will be

prompted to enter a password when you start

transmission.

The side to be scanned must be face up!

File Type

Compression Mode

Compression Ratio

Color/Gray

B/W

TIFF

PDF

Encrypt PDF

Programmed

Specified Pages per File

None

MH (G3)

(1-99)

MMR (G4)

File Type

Color/Gray

B/W

TIFF

PDF

Encrypt PDF

Programmed

Specified Pages per File

Low

Medium

(1-99)

High

Quick File

File

Special Modes

Address Entry

Address Book

Scan

Mode Switch

Image

Settings

Send Settings

Auto

Exposure

200X200dpi

TIFF/JPEG

Mono2/Auto

Resolution

File Format

Color Mode

Original

Special Modes

Select a file format to apply it to

all scan destinations.

Auto

8 x11

(2)

(3)

(7)

(6)

(4)

(1)

(5)

Cancel scanning