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Brother International MFC-465CN Users Manual - English - Page 66

Connections, Recording outgoing message (OGM) on an external TAD, Special line considerations

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Chapter 7 Connections 7 The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). a Plug the telephone line cord from the telephone wall jack into the jack labeled LINE. b Plug the telephone line cord from the external TAD into the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.) c Set your external TAD to four rings or less. (The machine's Ring Delay setting does not apply.) d Record the outgoing message on your external TAD. e Set the TAD to answer calls. f Set the Receive Mode to External TAD. (See Choosing the Receive Mode on page 38.) Recording outgoing message (OGM) on an external TAD 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) b Limit your speaking to 20 seconds. 50 c End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: 'After the beep, leave a message or send a fax by pressing l 5 1 and Start.' Note We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it. Special line considerations 7 Roll over telephone lines 7 A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or 'rolled over' to the next available telephone line in a preset order. Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your machine will work best on a dedicated line. Two-line telephone system 7 A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine. (See page 41.)

Section	Page
USER’S GUIDE MFC-465CN	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	5
Notice - Disclaimer of Warranties (USA and Canada)	6
Compilation and Publication Notice	6
Brother® One Year Limited Warranty and Replacement Service (USA only)	7
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)	9
Table of Contents	10
Section I: General	17
1 General Information	18
Using the documentation	18
Symbols and conventions used in the documentation	18
Accessing the Software User’s Guide and Network User’s Guide	18
Viewing Documentation	18
Viewing Documentation (For Windows®)	18
How to find Scanning instructions	19
Viewing Documentation (For Macintosh®)	20
How to find Scanning instructions	20
Accessing Brother Support (For Windows®)	21
Control panel overview	22
LCD display screen	24
Basic Operations	24
2 Loading documents and paper	25
Loading documents	25
Using the ADF	25
Recommended environment	25
Document Sizes Supported	25
How to load documents	25
Using the scanner glass	26
Document Sizes Supported	26
How to load documents	26
Scannable area	26
Acceptable paper and other media	27
Recommended media	27
Handling and using media	27
Paper capacity of the output paper tray	28
Choosing the right media	28
Paper type and size for each operation	28
Paper weight, thickness and capacity	29
Loading paper and other media	30
Loading envelopes and post cards	32
About envelopes	32
How to load envelopes and post cards	33
Loading photo paper	33
Removing small printouts from the machine	34
Printable area	35
3 General setup	36
On/Off key	36
Turning the machine off	36
Turning the machine on	36
On/Off setting	36
Mode Timer	37
Paper settings	38
Paper Type	38
Paper Size	38
Volume Settings	39
Ring Volume	39
Setting the Ring Volume from the menu	39
Beeper Volume	39
Speaker Volume	39
Automatic Daylight Savings Time	40
LCD display	40
LCD Contrast	40
Setting the backlight brightness	40
Setting the Dim Timer for the backlight	41
Setting the Off Timer	41
Setting the Wallpaper	41
4 Security features	42
TX Lock	42
Setting and changing the TX Lock password	42
Setting up the password	42
Changing the TX Lock password	42
Turning the TX Lock on/off	43
Turning TX Lock on	43
Turning TX Lock off	43
Section II: Fax	45
5 Sending a fax	46
Entering Fax mode	46
Faxing from the ADF	46
Faxing from the scanner glass	46
Faxing A4 size documents from the scanner glass	47
Color fax transmission	47
Canceling a fax in progress	47
Broadcasting (Black & White only)	48
Canceling a Broadcast in progress	48
Additional sending operations	49
Sending faxes using multiple settings	49
Contrast	49
Changing fax resolution	49
Dual access (Black & White only)	50
Real time transmission	50
Overseas Mode	51
Delayed Faxing (Black & White only)	51
Delayed Batch Transmission (Black & White only)	51
Checking and canceling waiting jobs	51
Setting your changes as the new default	52
Restoring all settings to the factory settings	52
Sending a fax manually	52
Sending a fax at the end of a conversation	52
Out of Memory message	53
6 Receiving a Fax	54
Receive modes	54
Choosing the Receive Mode	54
Using receive modes	55
Fax only	55
Fax/Tel	55
Manual	55
External TAD	55
Receive mode settings	56
Ring Delay	56
F/T Ring Time (Fax/Tel mode only)	56
Easy Receive	57
If Easy Receive is On:	57
If Easy Receive is Off:	57
Additional receiving operations	57
Printing a reduced incoming fax	57
Receiving a fax at the end of a conversation	58
Printing a fax from the memory	58
7 Telephone Services and External devices	59
Voice operations	59
Tone or Pulse (Canada only)	59
Fax/Tel mode when the power key is on	59
Fax/Tel mode when the power key is off	59
Telephone services	60
Voice Mail	60
Distinctive Ring	61
What does your telephone company's ‘Distinctive Ring’ do?	61
What does Brother's ‘Distinctive Ring’ do?	61
Do you have Voice Mail?	61
Before you choose the ring pattern to register	61
Registering the Distinctive Ring pattern	62
Turning off Distinctive Ring	62
Caller ID	63
Setting up your area code (USA only)	63
Viewing the Caller ID List	64
Printing the Caller ID List	64
Connecting an external TAD (telephone answering device)	65
Connections	66
Recording outgoing message (OGM) on an external TAD	66
Special line considerations	66
Roll over telephone lines	66
Two-line telephone system	66
Converting telephone wall outlets	67
Installing machine, external two-line TAD and two-line telephone	67
Multi-line connections (PBX)	68
External and extension telephones	68
Connecting an external or extension telephone	68
Using external and extension telephones	68
If you answer a call and no one is on the line:	69
Using a Non-Brother cordless external telephone	69
Using remote codes	69
Fax Receive code	69
Telephone Answer code	69
Changing the remote codes	69
8 Dialing and storing numbers	70
How to Dial	70
Manual dialing	70
Speed Dialing	70
Search	70
Fax Redial	71
Outgoing Call	71
Caller ID history	71
Storing numbers	72
Storing a pause	72
Storing Speed Dial numbers	72
Storing Speed Dial numbers from Outgoing Calls	73
Storing Speed Dial numbers from the Caller ID history	73
Changing Speed Dial names or numbers	74
Setting up groups for broadcasting	75
Changing Group name	75
Deleting a Group	75
Deleting a number from a Group	76
Dialing Access codes and credit card numbers	76
9 Advanced fax operations (Black & White only)	77
Fax Forwarding	77
Paging	78
Fax Storage	79
PC Fax Receive	79
Changing the destination PC	80
Turning off Advanced Fax Operations	81
Changing Advanced Fax Operations	81
Remote Retrieval	82
Setting a Remote Access Code	82
Using your Remote Access Code	82
Remote Fax commands	83
Retrieving fax messages	84
Changing your Fax Forwarding number	84
10 Printing Reports	85
Fax reports	85
Transmission Verification Report	85
Fax Journal (activity report)	85
Reports	86
How to print a report	86
11 Polling	87
Polling overview	87
Polling receive	87
Setup to receive polling	87
Sequential polling (Black & White only)	87
Polled transmit (Black & White only)	88
Set up for polled transmit	88
Section III: Copy	89
12 Making copies	90
How to copy	90
Entering Copy mode	90
Making a single copy	90
Making multiple copies	90
Stop copying	90
Copy settings	91
Changing copy quality	91
Enlarging or reducing the image copied	91
Making N in 1 copies or a poster (page layout)	92
Sorting copies using the ADF	93
Adjusting Brightness, Contrast and Color	93
Brightness	93
Contrast	93
Color Saturation	94
Paper Options	94
Paper Type	94
Paper Size	95
Setting your changes as the new default	95
Restoring all settings to the factory settings	96
‘Out of Memory’ message	96
Section IV: Walk-up Photo Printing	97
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive	98
PhotoCapture Center® Operations	98
Printing from a memory card or USB Flash memory drive without a PC	98
Scanning to a memory card or USB Flash memory drive without a PC	98
Using PhotoCapture Center® from your computer	98
Using a memory card or USB Flash memory drive	98
Memory cards or a USB Flash memory drive folder structure	99
Getting started	100
Entering PhotoCapture mode	101
Print Images	101
View Photo(s)	101
Print Index (Thumbnails)	102
Print Photos	102
Photo Effects	103
Auto Correct	103
Enhance Skin-Tone	103
Enhance Scenery	104
Remove Red-Eye	104
Monochrome	105
Sepia	105
Search by Date	106
Print All Photos	106
Slide show	106
Printing a photo during a Slide show	106
Trimming	107
DPOF printing	107
PhotoCapture Center® print settings	108
Print Quality	109
Paper options	109
Paper Type	109
Paper and print size	109
Adjusting Brightness, Contrast and Color	110
Brightness	110
Contrast	110
Color Enhancement (True2Life®)	110
Cropping	111
Borderless printing	111
Setting your changes as the new default	111
Restoring all settings to the factory settings	111
Scan to a memory card or USB Flash memory drive	112
Entering Scan mode	112
How to scan to a memory card or USB Flash memory drive	112
Understanding the Error Messages	113
14 Printing photos from a camera	114
Printing photos directly from a PictBridge camera	114
PictBridge requirements	114
Setting your digital camera	114
Printing Images	115
DPOF printing	115
Printing photos directly from a digital camera (without PictBridge)	116
Printing Images	116
Understanding the Error Messages	117
Section V: Software	119
15 Software and Network features	120
Section VI: Appendixes	121
A Safety and Legal	122
Choosing a location	122
To use the machine safely	123
Important safety instructions	126
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)	128
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	129
Industry Canada Compliance Statement (Canada only)	130
LAN connection	130
Legal limitations for copying	131
Trademarks	132
B Troubleshooting and Routine Maintenance	133
Troubleshooting	133
If you are having difficulty with your machine	133
Error messages	139
Error animation	142
Transferring your faxes or Fax Journal report	142
Transferring faxes to another fax machine	143
Transferring faxes to your PC	143
Transferring Fax Journal report to another fax machine	143
Document jam	144
Document is jammed in the top of the ADF unit	144
Document is jammed inside the ADF unit	144
Printer jam or paper jam	144
Dial Tone	146
Telephone line interference	146
Routine maintenance	147
Replacing the ink cartridges	147
Cleaning the outside of the machine	149
Cleaning the scanner	150
Cleaning the machine printer platen	150
Cleaning the paper pick-up roller	151
Cleaning the print head	151
Checking the print quality	152
Checking the print alignment	153
Checking the ink volume	153
Machine Information	154
Checking the serial number	154
Packing and shipping the machine	154
C Menu and Features	157
On-screen programming	157
Menu table	157
Memory storage	157
Mode and menu keys	157
Menu table	158
Entering Text	169
Putting spaces	169
Making corrections	169
Repeating letters	169
Special characters and symbols	169
D Specifications	170
General	170
Print media	171
Fax	172
Copy	173
PhotoCapture Center®	174
PictBridge	175
Scanner	176
Printer	177
Interfaces	178
Computer requirements	179
Consumable items	180
Network (LAN)	181
E Glossary	182
Index	186

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Chapter 7

Connections

The external TAD must be plugged into the

jack labeled EXT. Your machine cannot work

properly if you plug the TAD into a wall jack

(unless you are using Distinctive Ring).

Plug the telephone line cord from the

telephone wall jack into the jack labeled

LINE.

Plug the telephone line cord from the

external TAD into the jack labeled EXT.

(Make sure this cord is connected to the

TAD at the TAD's telephone line jack,

and not its handset jack.)

Set your external TAD to four rings or

less. (The machine's Ring Delay setting

does not apply.)

Record the outgoing message on your

external TAD.

Set the TAD to answer calls.

Set the Receive Mode to

External TAD

. (See

Choosing the

Receive Mode

on page 38.)

Recording outgoing message

(OGM) on an external TAD

Timing is important in recording this

message. The message sets up the ways to

handle both manual and automatic fax

reception.

Record 5 seconds of silence at the

beginning of your message. (This allows

your machine time to listen for the fax

CNG tones of automatic transmissions

before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving

your Fax Receive Code for people

sending manual faxes. For example:

‘After the beep, leave a message or

send a fax by pressing

and

Start

.’

Note

We recommend beginning your OGM with

an initial 5-second silence because the

machine cannot hear fax tones over a

resonant or loud voice. You may try

omitting this pause, but if your machine

has trouble receiving, then you must

re-record the OGM to include it.

Special line considerations

Roll over telephone lines

A roll over telephone system is a group of two

or more separate telephone lines that pass

incoming calls to each other if they are busy.

The calls are usually passed down or ‘rolled

over’ to the next available telephone line in a

preset order.

Your machine can work in a roll over system

as long as it is the last number in the

sequence, so the call cannot roll away. Do not

put the machine on any of the other numbers;

when the other lines are busy and a second

fax call is received, the fax call will be sent to

a line that does not have a fax machine.

Your

machine will work best on a dedicated line.

Two-line telephone system

A two-line telephone system is nothing more

than two separate telephone numbers on the

same wall outlet. The two telephone numbers

can be on separate jacks (RJ11) or mixed into

one jack (RJ14). Your machine must be

plugged into an RJ11 jack. RJ11 and RJ14

jacks may be equal in size and appearance

and both may contain four wires (black, red,

green, yellow). To test the type of jack, plug in

a two-line telephone and see if it can access

both lines. If it can, you must separate the line

for your machine. (See page 41.)