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Brother International MFC 7440N Users Manual - English - Page 62

Connections, Recording an outgoing message (OGM), Special line considerations

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Chapter 7 Note If you have problems receiving faxes, reduce the ring delay setting on your external TAD. Connections 7 The external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). a Plug the telephone line cord from the telephone wall jack into the back of the machine, in the jack labeled LINE. b Plug the telephone line cord from your external TAD into the back of the machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.) c Set your external TAD to four rings or less. (The machine's Ring Delay setting does not apply.) d Record the outgoing message on your external TAD. e Set the TAD to answer calls. f Set the Receive Mode to External TAD. (See Choose the correct Receive Mode on page 39.) Recording an outgoing message (OGM) 7 a Record 5 seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones. b Limit your speaking to 20 seconds. c End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: "After the beep, leave a message or send a fax by pressing l51 and Start." Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a loud voice. You may try leaving out this pause, but if your machine has trouble receiving, then you should re-record the OGM to include it. Special line considerations 7 Roll over telephone lines 7 A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or "rolled over" to the next available telephone line in a preset order. Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a dedicated line. 48

Section	Page
USER’S GUIDE MFC-7440N MFC-7840W	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties(USA and Canada)	5
Compilation and Publication Notice	5
Brother® One-Year Limited Warranty and Replacement Service(USA Only)	6
BROTHER MULTIFUNCTION CENTER / FAX MACHINELIMITED WARRANTY(Canada only)	8
Table of Contents	9
Section I: General	15
1 General information	16
Using the documentation	16
Symbols and conventions used in the documentation	16
Accessing the Software User’s Guide and Network User’s Guide	16
Viewing documentation	16
Viewing documentation (Windows®)	16
How to find scanning instructions	17
Software User's Guide:	17
ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:	17
Viewing documentation (Macintosh®)	18
How to find scanning instructions	18
Software User's Guide:	18
Presto!® PageManager® User's Guide:	18
Accessing Brother support (for Windows®)	19
Control panel overview	20
2 Loading paper and documents	22
Loading paper and print media	22
Loading paper in the paper tray	22
Printing on plain paper, recycled paper or transparencies from the paper tray	22
Loading paper in the manual feed slot	24
Printing on plain paper, recycled paper or transparencies from the manual feed slot	24
Printing on thick paper, bond paper, labels and envelopes	25
Unprintable area	27
Unprintable area for copies	27
Unprintable area when printing from a computer	27
Acceptable paper and other print media	28
Recommended paper and print media	28
Type and size of paper	28
Standard paper tray	28
Manual feed slot	28
Paper capacity of the paper trays	29
Recommended paper specifications	29
Handling and using special paper	29
Types of paper to avoid	30
Envelopes	30
Types of envelopes to avoid	31
Labels	32
Types of labels to avoid	32
Loading documents	32
Using the automatic document feeder (ADF)	32
Recommended environment	32
Using the scanner glass	33
3 General setup	34
Mode timer	34
Paper settings	34
Paper type	34
Paper size	34
Volume settings	35
Ring volume	35
Beeper volume	35
Speaker volume	35
Automatic daylight savings time	36
Ecology features	36
Toner save	36
Sleep time	36
LCD contrast	36
Dial prefix	37
Setting up the prefix number	37
Changing the prefix number	37
4 Security features	38
Security	38
TX lock (MFC-7440N only)	38
Setting up the password	38
Changing the TX lock password	38
Secure function lock (MFC-7840W only)	39
Setting the password for the administrator	39
Changing the password for the administrator	39
Setting up the public user	40
Setting up restricted users	40
Turning secure function lock on/off	41
Turning secure function lock on	41
Turning secure function lock off	41
Switching users	41
Setting lock	42
Setting up the password	42
Changing your setting lock password	42
Turning setting lock on/off	42
Turning setting lock on	42
Turning setting lock off	42
Restricting dialing	43
Dial pad restriction	43
One touch restriction	43
Speed dial restriction	43
Section II: Fax	45
5 Sending a fax	46
How to fax	46
Entering fax mode	46
Sending a fax from the ADF	46
Sending a fax from the scanner glass	46
Canceling a fax in progress	47
Broadcasting	47
Canceling a broadcast in progress	47
Additional sending operations	48
Sending faxes using multiple settings	48
Electronic cover page	48
Composing your own comments	48
Send a cover page for the next fax	48
Send a cover page for all faxes	49
Using a printed cover page	49
Contrast	49
Changing fax resolution	50
To change the fax resolution for the next fax	50
To change the default fax resolution	50
Dual access	50
Real time transmission	50
Sending in real time for all faxes	51
Sending in real time for the next fax only	51
Overseas mode	51
Delayed fax	51
Delayed batch transmission	51
Checking and canceling waiting jobs	52
Sending a fax manually	52
Manual transmission	52
Sending a fax at the end of a conversation	52
Out of memory message	52
6 Receiving a fax	53
Choose the correct Receive Mode	53
Using receive modes	54
Fax Only	54
Fax/Tel	54
Manual	54
External TAD	54
Receive mode settings	55
Ring delay	55
F/T ring time (Fax/Tel mode only)	55
Easy receive	56
Setting the print density	56
Additional receiving operations	57
Printing a reduced incoming fax	57
Setting the fax receive stamp	57
Receiving a fax at the end of a conversation	57
Printing a fax from the memory	57
7 Telephone services and external devices	58
Telephone line services	58
Voice Mail	58
Distinctive Ring	58
What does your telephone company’s ‘Distinctive Ring’ do?	59
What does Brother’s ‘distinctive ring’ do?	59
Do you have Voice Mail?	59
Before you choose the ring pattern to register	59
Registering the distinctive ring pattern Very important!	60
Turning off distinctive ring	60
Caller ID	60
Viewing the Caller ID List	61
Printing the Caller ID List	61
Connecting an external TAD (telephone answering device)	61
Connections	62
Recording an outgoing message (OGM)	62
Special line considerations	62
Roll over telephone lines	62
Two-line telephone system	63
Converting telephone wall outlets	63
Installing machine, external two-line TAD and two-line telephone	63
Multi-line connections (PBX)	64
External and extension telephones	64
Operation from extension telephones	64
If you answer a call and no one is on the line:	64
For Fax/Tel mode only	64
Connecting an external or extension telephone	65
Using a non-Brother cordless external handset	65
Using remote codes	65
Fax Receive Code	65
Telephone Answer Code	65
Changing the remote codes	65
8 Dialing and storing numbers	66
How to dial	66
Manual dialing	66
One touch dialing	66
Speed dialing	66
Search	67
Fax redial	67
Storing numbers	67
Storing a pause	67
Storing one touch dial numbers	67
Storing speed dial numbers	68
Changing one touch and speed dial numbers	68
Setting up groups for broadcasting	69
Dialing access codes and credit card numbers	70
Pause	70
Tone or pulse (Canada only)	70
9 Remote fax options	71
Fax forwarding	71
Paging	72
Fax storage	72
PC fax receive	73
Changing remote fax options	74
Turning off remote fax options	74
Remote retrieval	75
Setting a remote access code	75
Using your remote access code	75
Retrieving fax messages	76
Changing the fax forwarding number	76
Remote fax commands	77
10 Polling	78
Polling receive	78
Sequential polling	78
Polled transmit	79
Setup for polled transmit	79
11 Printing reports	80
Fax reports	80
Transmission verification report	80
Fax journal	80
Reports	81
How to print a report	81
Section III: Copy	83
12 Making copies	84
How to copy	84
Entering copy mode	84
Making a single copy	84
Making multiple copies	84
Stop copying	84
Copy options (temporary settings)	85
Enlarging or reducing the image copied	85
Using the Options key	86
Improving copy quality	87
Sorting copies using the ADF	87
Adjusting contrast	88
Contrast	88
Making N in 1 copies (page layout)	88
Important	88
If you are copying from the ADF:	89
If you are copying from the scanner glass:	89
Out of memory message	89
Section IV: Software	91
13 Software and Network features	92
How to read HTML User’s Guide	92
For Windows®	92
For Macintosh®	93
Section V: Appendixes	95
A Safety and legal	96
Choosing a location	96
To use the machine safely	97
Important information	100
Standard telephone and FCC notices	100
Important	102
Important-about the interface cable	102
Industry Canada Compliance Statement (Canada only)	102
Disconnect device	102
LAN connection	102
International ENERGY STAR® Compliance Statement	103
Laser safety	103
FDA regulations	103
Important safety instructions	104
Trademarks	106
B Troubleshooting and routine maintenance	107
Troubleshooting	107
If you are having difficulty with your machine	107
Improving the print quality	114
Setting dial tone detection	119
Telephone line interference	120
Error and maintenance messages	121
Transferring your faxes or Fax Journal report	125
Transferring faxes to another fax machine	126
Transferring faxes to your PC	126
Transferring Fax Journal report to another fax machine	126
Document jams	127
Document is jammed in the top of the ADF unit	127
Document is jammed under the document cover	127
Document is jammed at the output tray	127
Paper jams	128
Paper is jammed inside the machine	128
Paper is jammed at the back of the machine	130
Paper is jammed inside the drum unit and toner cartridge assembly	131
Routine maintenance	132
Cleaning the outside of the machine	132
Cleaning the scanner glass	133
Cleaning the laser scanner window	134
Cleaning the corona wire	136
Cleaning the drum unit	137
Replacing the consumable items	140
Replacing a toner cartridge	140
Replacing the drum unit	144
Machine information	146
Checking the serial number	146
Checking the page counters	146
Checking the Drum life	147
Packing and shipping the machine	147
C Menu and features	149
On-screen programming	149
Menu table	149
Memory storage	149
Menu keys	149
How to access the menu mode	150
Menu table	151
Entering text	164
D Specifications	165
General	165
Print media	167
Fax	168
Copy	170
Scan	171
Print	172
Interfaces	172
Computer requirements	173
Consumable items	175
Ethernet wired network	176
Ethernet wireless network (MFC-7840W only)	177
Authentication and encryption for wireless users only	178
Authentication method	178
Encryption methods	178
Network key	178
Wi-Fi Alliance certification	179
Wireless one-push configuration	180
E Glossary	181
Index	185

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Chapter 7

Note

If you have problems receiving faxes,

reduce the ring delay setting on your

external TAD.

Connections

The external TAD must be plugged into the

back of the machine, into the jack labeled

EXT. Your machine cannot work properly if

you plug the TAD into a wall jack (unless you

are using Distinctive Ring).

Plug the telephone line cord from the

telephone wall jack into the back of the

machine, in the jack labeled LINE.

Plug the telephone line cord from your

external TAD into the back of the

machine, in the jack labeled EXT. (Make

sure this cord is connected to the TAD at

the TAD’s telephone line jack, and not

its handset jack.)

Set your external TAD to four rings or

less. (The machine’s Ring Delay setting

does not apply.)

Record the outgoing message on your

external TAD.

Set the TAD to answer calls.

Set the Receive Mode to

External TAD

. (See

Choose the

correct Receive Mode

on page 39.)

Recording an outgoing

message (OGM)

Record 5 seconds of silence at the

beginning of your message. This allows

your machine time to listen for fax tones.

Limit your speaking to 20 seconds.

End your 20-second message by giving

your Fax Receive Code for people

sending manual faxes. For example:

“After the beep, leave a message or

send a fax by pressing

and Start.”

Note

We recommend beginning your OGM with

an initial 5 second silence because the

machine cannot hear fax tones over a loud

voice. You may try leaving out this pause,

but if your machine has trouble receiving,

then you should re-record the OGM to

include it.

Special line considerations

Roll over telephone lines

A roll over telephone system is a group of two

or more separate telephone lines that pass

incoming calls to each other if they are busy.

The calls are usually passed down or “rolled

over” to the next available telephone line in a

preset order.

Your machine can work in a roll over system

as long as it is the last number in the

sequence, so the call cannot roll away. Do not

put the machine on any of the other numbers;

when the other lines are busy and a second

fax call is received, the fax call would be

transferred to a line that does not have a fax

machine.

Your machine will work best on a

dedicated line.