Kyocera TASKalfa 2550ci 2550ci Printer Driver User Guide - Page 28

Job Accounting Options, Printing with Job Accounting, Administrator Settings

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Device Settings Job Accounting Options Job accounting supports the following options: Use specific account ID Select this option to track the print jobs of a user or group with an account ID. It sends the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the Password protect administrator settings in the Administrator Settings dialog box. A client computer in a client/server environment can accept the default account ID set by the administrator or type another account ID. Clicking Reset restores the default values. Prompt for account ID Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job accounting ID. Prompt for account ID and validate Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted, and then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again. Display account ID list Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear. Account IDs Add, edit, or delete account IDs from the list stored in the driver. Account ID descriptions match the user or group with an account ID. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it. Printing with Job Accounting After account IDs are assigned and Job accounting is set to On at the printing system, the number of pages printed is added to the selected account ID total. In a client/server environment, the client computer is automatically set to the Job accounting selection made in the server. 1 In Device Settings > Administrator Settings > Job Accounting, select Job accounting. 2 Select a Job Accounting option: Use specific account ID Prompt for account ID The remaining Job accounting options become available when you create an account ID list. Note: If you select the Use specific account ID or Prompt for account ID option, continue to step 5. 2-10 User Guide

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Device Settings
Job Accounting Options
Job accounting
supports the following options:
Use specific account ID
Select this option to track the print jobs of a user or group with an account ID.
It sends the account ID with each print job. An administrator can restrict a
user or group from changing their account ID by using the
Password
protect administrator settings
in the
Administrator Settings
dialog box.
A client computer in a client/server environment can accept the default
account ID set by the administrator or type another account ID. Clicking
Reset
restores the default values.
Prompt for account ID
Select this option to track the print jobs of a user or group with an account ID
as well as prompt for an account ID. At the time a print job is sent, the user is
prompted to enter a Job accounting ID.
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, and then click
OK
to print. The account ID is validated against the account ID list. If typed
incorrectly, you are prompted to type it again.
Display account ID list
Select this option to display the account ID list at the time of printing. The
print job can be assigned to a user or group. The account ID list is stored in
the driver and more than one ID must be established for the list to appear.
Account IDs
Add, edit, or delete account IDs from the list stored in the driver. Account ID
descriptions match the user or group with an account ID. After an account ID
list is created, the list can be exported as a group by saving it as a text file
(.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list
and open it.
Printing with Job Accounting
After account IDs are assigned and Job accounting is set to
On
at the printing
system, the number of pages printed is added to the selected account ID total.
In a client/server environment, the client computer is automatically set to the
Job accounting
selection made in the server.
1
In
Device Settings
>
Administrator Settings
>
Job Accounting
, select
Job
accounting
.
2
Select a
Job Accounting
option:
Use specific account ID
Prompt for account ID
The remaining
Job accounting
options become available when you create an
account ID list.
Note:
If you select the
Use specific account ID
or
Prompt for account ID
option, continue to step 5.
2-10
User Guide