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Ricoh Aficio MP 2500 Scanner Reference - Page 15

Sending Scan Files by E-mail, Before Sending Scan Files by E-mail, Outline of Sending Scan Files - scan to email

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1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. 1. This machine A scan file can be attached to an e-mail and sent to a mail server. 2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it is not essential to have an e-mail server inside the LAN where this machine belongs. It transfers a received e-mail to a specified destination through a LAN or the Internet. ZZZ508S 3. Client computer Use e-mail client software to receive email messages and scan file attachments that are generated by this machine. 4. LDAP server Use this server for administering e-mail accounts, searching the network, and authenticating the computers that access the machine. Using the LDAP server, you can search for destinations from the machine. 9

Section	Page
Printer/Scanner Unit Type 2500 Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Trademarks	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
Notice	7
How to Read This Manual	8
Symbols	8
Names of Major Options	8
About the Scanner Functions	9
Display	10
Reading the Display and Using Keys	10
Confirmation Displays	11
Check destination	11
File status	12
Scanner Features	13
1. Sending Scan Files by E-mail	15
Before Sending Scan Files by E-mail	15
Outline of Sending Scan Files by E-mail	15
Preparation for Sending by E-mail	16
Registering E-mail Addresses in the Address Book	17
E-mail Screen	18
Basic Procedure for Sending E-mail	20
Specifying E-mail Destinations	22
Selecting a Destination Registered to a Quick Dial Key	22
Selecting a Destination Registered in the Machine's Address Book	23
Selecting a destination from a list	23
Using a registration number to select a destination	24
Searching for a destination by name	26
Searching for a destination by e-mail address	27
Manual Entry of an E-mail Address	29
Searching for a Destination in the LDAP Server	30
Registering a Manually-Entered E-mail Address in the Address Book	34
Specifying the Sender	36
Selecting a Sender Registered to a Quick Dial Key	37
Selecting a Sender from the List	38
Using a Registration Number to Specify a Sender Name	40
Searching for a Sender by Name	42
Searching for a Sender by E-mail Address	44
Setting the Return Receipt Function	46
Specifying the Subject	47
2. Sending Scan Files by Scan to Folder	49
Before Sending Scan Files by Scan to Folder	49
Outline of Sending Scan Files by Scan to Folder	49
Sending scan files to shared folders	49
Sending scan files to an FTP server	50
Sending scan files to NetWare server	51
Preparation for Sending by Scan to Folder	52
Registering Destination Folders in the Address Book	53
Scan to Folder Screen	54
Basic Procedure for Sending by Scan to Folder	56
Specifying Scan to Folder Destinations	58
Selecting a Destination Registered to a Quick Dial Key	58
Selecting a Destination Registered in the Machine's Address Book	59
Selecting a destination folder from the list	59
Using a registration number to select a destination folder	60
Searching for a destination by name	62
Search for a destination by folder path	63
Sending Scan Files to a Shared Folder on the Network	65
Entering the path to a destination folder	65
Specify the path by browsing to a destination folder	68
Sending Scan Files to an FTP Server	71
Directly enter the path for the folder on the FTP Server	71
Sending Scan Files to NetWare Server	73
Entering the path to a destination folder	73
Specify the path by browsing to a destination folder	76
Registering the Path to the Selected Destination in the Address Book	79
3. Delivering Scan Files	81
Before Delivering Scan Files	81
Delivering Scan Files	81
Preparation for Delivering	82
Installing DeskTopBinder Lite from Provided CD-ROM	83
Network Delivery Scanner Screen	84
Basic Delivery Procedure	86
Specifying Delivery Destinations	89
Selecting a Destination Using a Quick Dial Key	89
Selecting a Destination Registered in the Destination List of the Delivery Server	90
Selecting a destination from the list	90
Using a registration number to select a destination	91
Searching for a destination by name	92
Searching for a destination by comment	94
4. Using the Network TWAIN Scanner Function	95
When Using as a TWAIN Scanner	95
Outline of the TWAIN Scanner Function	96
Preparation for Using the Network TWAIN Scanner	97
Installing TWAIN Driver from Provided CD-ROM	98
Basic Procedure for Scanning Files Using TWAIN Scanner	99
5. Various Scan Settings	101
Specifying Send Options	101
Resolution	101
Original Orientation	102
Placing originals	103
Original Setting	104
Scan Size	105
Relationship of original of mixed sizes and scan size	106
Specifying custom size	106
How to set originals to scan them by custom size	108
Mixed Sizes	109
Stamp	110
File Type	112
PDF Security Encryption	113
Encrypting PDF file	113
Selecting an encryption level for a PDF file	115
PDF Security Permissions	116
Selecting Original Type	119
Adjusting Image Density	120
Scan Settings When Using Twain Scanner	121
Setting Original Orientation on the TWAIN Scanner	121
Placing originals	122
When Scanning Originals of Mixed Sizes Using TWAIN Scanner	123
6. Appendix	125
Software Supplied on CD-ROM	125
Auto-Run Program	125
TWAIN Driver	126
DeskTopBinder Lite	127
Values of Various Set Items for Transmission/Delivery Function	129
Transmission	129
E-mail	129
Scan to Folder	130
Simultaneous transmission	131
The Network Delivery Function	131
Specifications	132