Home » HP Manuals » Multifunction Devices » HP PageWide Managed Color MFP E58650 » Manual Viewer

HP PageWide Managed Color MFP E58650 User Guide - Page 250

Scan to Network Folder, Scan to USB Drive

View all HP PageWide Managed Color MFP E58650 manuals

Add to My Manuals
Save this manual to your list of manuals

Page 250 highlights

R replacement parts part numbers 43 required settings country/region 129 fax 128 restore factory settings 162 RJ-45 port locating 3 rollers cleaning 172, 209, 215, 221 S scan settings HP Embedded Web Server 139 Scan to Network Folder 117 initial setup 94 Scan to USB Drive 120 enabling 105 scanner calibrate 206 glass cleaning 198, 205, 211, 217 scanning optimize for text or pictures 214 scanning to email sending documents 114 scanning to folder 117 scanning to USB 120 secuity settings HP Embedded Web Server 142 security encrypted hard disk 152 sending to email sending documents 114 serial number locating 3 settings required 129 restore factory 162 Sign In button locating 4 Sign Out button locating 4 sleep mode 153 small margins 208 software HP Utility 145 specifications electrical and acoustic 15 speed, optimizing 153 Start Copy button locating 4 status HP Utility, Mac 145 status, fax accessory page 230 storage, job Mac settings 64 store print jobs 62 stored jobs creating (Mac) 64 creating (Windows) 62 deleting 65 printing 64 storing jobs with Windows 62 subnet mask 148 supplies low threshold settings 163 ordering 42 part numbers 42, 43 status, viewing with HP Utility for Mac 145 using when low 163 supplies status 197 support online 160 system requirements HP Embedded Web Server 136 minimum 10 T TCP/IP manually configuring IPv4 parameters 148 manually configuring IPv6 parameters 148 technical support online 160 touchscreen locating features 4 Tray 1 jams, clearing 181 loading envelopes 36 Tray 2 jams, clearing 185, 187 paper orientation 33 trays capacity 6 included 6 jams, clearing 185, 187 locating 2 troubleshooting jams 176 network problems 223 paper feed problems 165 wired network 223 wireless network 225 troubleshooting tools HP Embedded Web Server 141 two-sided copying 76 two-sided printing settings (Windows) 56 U USB sending to 120 USB port enabling 70 locating 3 USB ports part number 42 USB storage accessories printing from 70 W Web browser requirements HP Embedded Web Server 136 Web sites customer support 160 HP Web Jetadmin, downloading 156 weight, accessories 11 printer 11 Wireless Direct Print 66 wireless network troubleshooting 225 wireless network interference 228 wireless print server part number 42 wizard, fax setup 129 236 Index ENWW

Section	Page
Printer overview	15
Printer views	16
Printer front view	16
Printer back view	17
Interface ports	17
Control-panel view	18
Printer specifications	20
Technical specifications	20
Supported operating systems	22
Mobile printing solutions	24
Printer dimensions	25
Power consumption, electrical specifications, and acoustic emissions	29
Operating-environment range	29
Printer hardware setup and software installation	30
Paper trays	31
Load paper to Tray 1 (multi-purpose tray)	32
Introduction	32
Tray 1 paper orientation	33
Use alternative letterhead mode	36
Enable Alternative Letterhead Mode by using the printer control-panel menus	36
Load paper to Tray 2	37
Introduction	37
Tray 2 paper orientation	38
Use alternative letterhead mode	40
Enable Alternative Letterhead Mode by using the printer control-panel menus	40
Load paper to Tray 3	41
Introduction	41
Tray 3 paper orientation	42
Use alternative letterhead mode	44
Enable Alternative Letterhead Mode by using the printer control-panel menus	44
Load paper to the 3 x 500-sheet paper feeder	45
Introduction	45
3 x 500-sheet tray paper orientation	46
Use alternative letterhead mode	49
Enable Alternative Letterhead Mode by using the printer control-panel menus	49
Load and print envelopes	50
Introduction	50
Print envelopes	50
Envelope orientation	50
Load and print labels	52
Introduction	52
Manually feed labels	52
Label orientation	53
Supplies, accessories, and parts	55
Order supplies, accessories, and parts	56
Ordering	56
Supplies and accessories	56
Customer self-repair parts	57
Replace the cartridges	60
Introduction	60
Cartridge information	60
Remove and replace the cartridge	62
Replace the ink-collection unit	65
Introduction	65
Remove and replace the ink-collection unit	65
Print	67
Print tasks (Windows)	68
How to print (Windows)	68
Automatically print on both sides (Windows)	70
Manually print on both sides (Windows)	70
Print multiple pages per sheet (Windows)	71
Select the paper type (Windows)	71
Additional print tasks	72
Print tasks (OS X)	73
How to print (OS X)	73
Automatically print on both sides (OS X)	73
Manually print on both sides (OS X)	73
Print multiple pages per sheet (OS X)	74
Select the paper type (OS X)	74
Additional print tasks	75
Store print jobs on the printer to print later or print privately	76
Introduction	76
Create a stored job (Windows)	76
Create a stored job (OS X)	78
Print a stored job	78
Delete a stored job	79
Information sent to printer for Job Accounting purposes	79
Mobile printing	80
Introduction	80
Wireless Direct Print and NFC Printing	80
HP ePrint via email	81
HP ePrint software	82
AirPrint	82
Google Cloud Print	82
Android embedded printing	83
Print from the USB port	84
Introduction	84
Enable the USB port for printing	84
Print USB documents	85
Copy	87
Make a copy	88
Copy on both sides (duplex)	90
Copy on both sides automatically	90
Copy on both sides manually	90
Additional options when copying	91
Additional copy tasks	93
Scan	95
Set up Scan to E-mail using the HP Embedded Web Server	96
Introduction	96
Before you begin	96
Step one: Access the HP Embedded Web Server (EWS)	96
Step two: Configure the Network Identification settings	97
Step three: Configure the Send to E-mail feature	97
Option one: Basic configuration using the E-mail Setup Wizard	98
Option two: Advanced configuration using the E-mail Setup	101
Set up Send to E-mail to use Office 365 Outlook (optional)	105
Introduction	105
Step one: Access the HP Embedded Web Server (EWS)	105
Step two: Configure the outgoing email server (SMTP) to send an email from an Office 365 Outlook acc ...	105
Set up Scan to Network Folder using the HP Embedded Web Server	108
Introduction	108
Before you begin	108
Step one: Access the HP Embedded Web Server	108
Step two: Set up Save to Network Folder	108
Method one: Use the Save to Network Folder Wizard	109
Method two: Use Save to Network Folder Setup	110
Step one: Begin the configuration	110
Step two: Configure the Save to Network Folder settings	110
Dialog one: Set the button location for the Quick Set and options for user interaction at the contro ...	111
Dialog two: Folder Settings	111
Configure the destination folder for scanned documents	112
Select the destination folder permissions	115
Dialog three: Notification settings	115
Dialog four: Scan Settings	116
Dialog five: File Settings	117
Dialog six: Summary	118
Step three: Complete the configuration	118
Set up Save to USB using the HP Embedded Web Server	119
Introduction	119
Before you begin	119
Step one: Access the HP Embedded Web Server	119
Step two: Enable Save to USB Setup	119
Default scan settings for Save to USB setup	119
Default file settings for Save to USB Setup	120
Set up Save to SharePoint® (Flow models only)	122
Introduction	122
Before you begin	122
Step one: Access the HP Embedded Web Server (EWS)	122
Step two: Enable Save to SharePoint®	123
Scan and save a file directly to a Microsoft® SharePoint site	125
Create Quick Sets using the HP Embedded Web Server	126
Introduction	126
Step one: Access the HP Embedded Web Server (EWS)	126
Step two: Create a Quick Set	126
Scan and send to email	128
Introduction	128
Scan and send a document to email	128
Scan and send to network folder	131
Introduction	131
Scan and save the document to a folder	131
Scan and send to USB Flash Drive	134
Introduction	134
Scan and save the document to a USB flash drive	134
Additional options when scanning	137
HP JetAdvantage business solutions	139
Additional scan tasks	140
Fax	141
Set up fax	142
Introduction	142
Set up fax by using the printer control panel	142
Change fax configurations	143
Fax dialing settings	143
General fax send settings	144
Fax receive settings	145
Send a fax	147
Additional fax tasks	148
Manage the printer	149
Advanced configuration with HP Embedded Web Server (EWS)	150
Introduction	150
How to access the HP Embedded Web Server (EWS)	150
HP Embedded Web Server features	151
Information tab	151
General tab	152
Copy/Print tab	153
Scan/Digital Send tab	153
Fax tab	155
Troubleshooting tab	155
Security tab	156
HP Web Services tab	156
Networking tab	156
Other Links list	158
Advanced configuration with HP Utility for OS X	159
Open HP Utility	159
HP Utility features	159
Configure IP network settings	161
Printer sharing disclaimer	161
View or change network settings	161
Rename the printer on a network	161
Manually configure IPv4 TCP/IP parameters from the control panel	162
Manually configure IPv6 TCP/IP parameters from the control panel	162
Link speed and duplex settings	163
Printer security features	165
Introduction	165
Security statements	165
Assign an administrator password	165
IP Security	166
Lock the formatter	166
Encryption support: HP High Performance Secure Hard Disks	166
Energy-conservation settings	167
Introduction	167
Optimize speed or energy usage	167
Set the sleep timer and configure the printer to use 1 watt or less of power	167
Set the sleep schedule	168
HP Web Jetadmin	170
Software and firmware updates	171
Solve problems	173
Customer support	174
Control panel help system	175
Restore factory settings	176
Introduction	176
Method one: Restore factory settings from the printer control panel	176
Method two: Restore factory settings from the HP Embedded Web Server (network-connected printers onl ...	176
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel	177
Change the “Very Low” settings	177
For products with fax capability	177
Order supplies	178
Printer does not pick up paper or misfeeds	179
Introduction	179
The printer does not pick up paper	179
The printer picks up multiple sheets of paper	181
The document feeder jams, skews, or picks up multiple sheets of paper	185
Clean the pickup rollers and separation pad in the document feeder	186
Clear paper jams	188
Introduction	188
Jam locations	188
Auto-navigation for clearing jams	190
Experiencing frequent or recurring paper jams?	190
Clear jams in the document feeder	191
Clear jams in the left door	194
Clear jams in Tray 1 (multipurpose tray)	195
Clear jams in Tray 2	199
Clear jams in Tray 3 (accessory)	201
Clear jams in the 3 x 500-sheet feeder	203
Clear jams in the ink-collection unit area	206
Clear jams in the output bin	209
Improve print quality	210
Introduction	210
Print from a different software program	210
Check the paper-type setting for the print job	210
Check the paper type setting (Windows)	210
Check the paper type setting (OS X)	211
Check cartridge status	211
Clean the printer	212
Print a cleaning page	212
Check the scanner glass for dirt and smudges	212
Visually inspect the cartridge	213
Check paper and the printing environment	214
Step one: Use paper that meets HP specifications	214
Step two: Check the environment	214
Step three: Set the individual tray alignment	215
Adjust color settings (Windows)	215
Print and interpret the print quality page	216
Calibrate the printer to align the colors	216
Try a different print driver	217
Improve copy image quality	219
Check the scanner glass for dirt and smudges	219
Calibrate the scanner	220
Check the paper settings	221
Check the paper size and type configuration	221
Select the tray to use for the copy	221
Check the image-adjustment settings	221
Optimize copy quality for text or pictures	222
Edge-to-edge copying	222
Clean the pickup rollers and separation pad in the document feeder	223
Improve scan image quality	225
Check the scanner glass for dirt and smudges	225
Check the resolution settings	226
Check the color settings	227
Check the image-adjustment settings	227
Optimize scan quality for text or pictures	228
Check the output-quality settings	228
Clean the pickup rollers and separation pad in the document feeder	229
Improve fax image quality	231
Check the scanner glass for dirt and smudges	231
Check the send-fax resolution settings	232
Check the image-adjustment settings	233
Optimize fax quality for text or pictures	233
Check the error-correction settings	234
Check the fit-to-page setting	234
Clean the pickup rollers and separation pad in the document feeder	235
Send to a different fax machine	236
Check the sender's fax machine	236
Solve wired network problems	237
Introduction	237
Poor physical connection	237
The computer is using the incorrect IP address for the printer	237
The computer is unable to communicate with the printer	237
The printer is using incorrect link and duplex settings for the network	238
New software programs might be causing compatibility problems	238
The computer or workstation might be set up incorrectly	238
The printer is disabled, or other network settings are incorrect	238
Solve wireless network problems	239
Introduction	239
Wireless connectivity checklist	239
The printer does not print after the wireless configuration completes	240
The printer does not print, and the computer has a third-party firewall installed	240
The wireless connection does not work after moving the wireless router or printer	240
Cannot connect more computers to the wireless printer	240
The wireless printer loses communication when connected to a VPN	241
The network does not appear in the wireless networks list	241
The wireless network is not functioning	241
Perform a wireless network diagnostic test	241
Reduce interference on a wireless network	242
Solve fax problems	243
Checklist for solving fax problems	243
What type of phone line are you using?	243
Are you using a surge-protection device?	243
Are you using a phone company voice-messaging service or an answering machine?	243
Does your phone line have a call-waiting feature?	244
Check fax accessory status	244
General fax problems	245
The fax failed to send	245
An Out of Memory status message displays on the printer control panel	245
Print quality of a photo is poor or prints as a gray box	245
You touched the Stop button to cancel a fax, but the fax was still sent	245
No fax address book button displays	245
Not able to locate the Fax settings in HP Web Jetadmin	245
The header is appended to the top of the page when the overlay option is enabled	245
A mix of names and numbers is in the recipients box	245
A one-page fax prints as two pages	245
A document stops in the document feeder in the middle of faxing	246
The volume for sounds coming from the fax accessory is too high or too low	246

Match case Limit results 1 per page

replacement parts

part numbers

required settings

country/region

129

fax

128

restore factory settings

162

RJ-45 port

locating

rollers

cleaning

172, 209, 215, 221

scan settings

HP Embedded Web Server

139

Scan to Network Folder

117

initial setup

Scan to USB Drive

120

enabling

105

scanner

calibrate

206

glass cleaning

198, 205, 211,

217

scanning

optimize for text or pictures

214

scanning to email

sending documents

114

scanning to folder

117

scanning to USB

120

secuity settings

HP Embedded Web Server

142

security

encrypted hard disk

152

sending to email

sending documents

114

serial number

locating

settings

required

129

restore factory

162

locating

Sign Out button

locating

sleep mode

153

small margins

208

software

HP Utility

145

speciﬁcations

electrical and acoustic

speed, optimizing

153

Start Copy button

locating

status

HP Utility, Mac

145

status, fax accessory page

230

storage, job

Mac settings

store print jobs

stored jobs

creating (Mac)

creating (Windows)

deleting

printing

storing jobs

with Windows

subnet mask

148

supplies

low threshold settings

163

ordering

part numbers

42, 43

status, viewing with HP Utility for

Mac

145

using when low

163

supplies status

197

support

online

160

system requirements

HP Embedded Web Server

136

minimum

TCP/IP

manually conﬁguring IPv4

parameters

148

manually conﬁguring IPv6

parameters

148

technical support

online

160

touchscreen

locating features

Tray 1

jams, clearing

181

loading envelopes

Tray 2

jams, clearing

185, 187

paper orientation

trays

capacity

included

jams, clearing

185, 187

locating

troubleshooting

jams

176

network problems

223

paper feed problems

165

wired network

223

wireless network

225

troubleshooting tools

HP Embedded Web Server

141

two-sided copying

two-sided printing

settings (Windows)

USB

sending to

120

USB port

enabling

locating

USB ports

part number

USB storage accessories

printing from

Web browser requirements

HP Embedded Web Server

136

Web sites

customer support

160

HP Web Jetadmin, downloading

156

weight,

accessories

printer

Wireless Direct Print

wireless network

troubleshooting

225

wireless network interference

228

wireless print server

part number

wizard, fax setup

129

236

Index

ENWW