Home » Konica Minolta Manuals » Multifunction Devices » Konica Minolta bizhub C654 » Manual Viewer

Konica Minolta bizhub C654 bizhub C654/C754 Scan Operations User Guide - Page 184

Prefix/Suffix Setting], Security Settings]

View all Konica Minolta bizhub C654 manuals

Add to My Manuals
Save this manual to your list of manuals

Page 184 highlights

13 [Prefix/Suffix Setting] To display: [Utility] - [Administrator Settings] - [Network Settings] - [Detail Settings] - [Prefix/Suffix Setting] Register a prefix or suffix of an E-mail address. Also, configure the setting for recalling the registered prefix and suffix when entering an E-mail address. Settings [ON/OFF Setting] [Prefix/Suffix Setting] Description Select whether to use Prefix/Suffix Setting. If you select [ON], you can recall the registered prefix and suffix which are registered in [Prefix/Suffix Setting] when entering an E-mail address. [OFF] is selected by default. Register a prefix and suffix to complement E-mail address entry. You can register up to 8 prefixes and suffixes. • [Prefix]: Enter a prefix (using up to 20 characters). • [Suffix]: Enter a suffix (using up to 64 characters). [Security Settings] To display: [Utility] - [Administrator Settings] - [Security Settings] Configure the security functions of this machine, such as password and data management method. Settings [Administrator Password] [User Box Administrator Setting] [Administrator Security Levels] [Security Details] [Enhanced Security Mode] [HDD Settings] [Function Management Settings] [Stamp Settings] [Driver Password Encryption Setting] [FIPS Settings] Description If necessary, change the administrator password of this machine. If necessary, assign a user box administrator if the user authentication has been adopted into this machine. The user box administrator can create or delete a user box for all users as well as use files in the boxes. If the administrator of this machine wishes to delegate only the management of files in the boxes to a particular person, assign a user box administrator. From those items that are set up by the administrator, select levels at which users are authorized to change settings. Restricts functions that are related to authentication operations and data management to enhance security. Select whether to enable the Enhanced Security Mode. If you enable the Enhanced Security Mode, the various security functions are forcibly configured. This allows you to ensure higher-level security of data management. For details, contact your service representative. Manages the hard disk of this machine. Prevents the leakage of personal and corporate information by protecting data in the hard disk against erasure and protecting the hard disk with a password and encryption. Select whether to use network functions that are difficult to count. Select whether to force application of stamps to original data when printing or sending fax. It is also used to delete the stamps registered on this machine. Used to change the encryption passphrase to encrypt authentication passwords (such as user and account passwords) when printing data using a printer driver. The same encryption passphrase must be set for this machine and printer driver. Select whether to enable the FIPS (Federal Information Processing Standardization) Mode. FIPS defines security requirements for cryptographic modules. These standards have been adopted by many organizations, including U.S. federal government agencies. Enabling the FIPS Mode makes the functions of this machine conform to the FIPS. bizhub C754/C654 13-17

Section	Page
Table of contents	2
1 Scan-to-Send Function	9
1.1 Operations Available with Scan-to-Send Function	9
1.2 How To Send	10
1.2.1 Sending (basic operation flow)	10
1.2.2 Checking the finish before sending	12
1.2.3 Sending a fax by recalling a program	14
Fax/Scan Program	14
Registering a Fax/Scan program	14
Sending a fax by recalling a Fax/Scan program	16
1.3 Specifying a destination	19
Selecting from address book	19
Specifying a group	20
Searching for destinations	20
Direct input	21
Selecting from the history	22
Searching for an E-mail address through the LDAP server	22
1.4 Scan option settings	24
1.4.1 Basic options such as color and original size	24
Scanning a 2-sided original ([Simplex/Duplex])	24
Specifying the resolution of an original for scanning ([Resolution])	24
Selecting the color mode to scan the original ([Color])	24
Specifying the file type used to save the scanned original data ([File Type])	24
Specifying the original size for scanning ([Scan Size])	24
Changing a file name ([E-Mail Settings])	25
Changing a subject and message text of an E-mail ([E-Mail Settings])	25
1.4.2 Settings to scan various types of originals (Application settings)	26
Scanning originals of varying sizes in a batch ([Mixed Original])	26
Scanning an original that is thinner than plain paper ([Thin Paper Original])	26
Scan originals with folds ([Z-Folded Original])	26
Scanning a long original ([Long Original])	27
Specifying the original loading direction ([Original Direction])	27
Specifying the original binding position ([Binding Position])	27
Scanning while removing dust from the slit glass ([Despeckle])	27
Skipping blank pages ([Blank Page Removal])	28
Splitting the left and right pages of a book and catalog ([Book Original])	28
Scanning a number of originals ([Separate Scan])	28
1.4.3 Adjusting image quality level/density (Application settings)	30
Selecting the appropriate image quality level for the original ([Original Type])	30
Adjusting the density to scan the original ([Density])	30
Adjusting the background density of the original ([Bkgd. Removal])	30
1.4.4 Adding a stamp/page number (Application settings)	31
Adding a date and time ([Date/Time])	31
Adding the page number ([Page Number])	31
Adding a stamp ([Stamp])	31
Adding information to the header/footer ([Header/Footer])	32
1.4.5 Other option settings (Application settings)	32
Scanning after erasing text and shadows in the margins of an original ([Frame Erase])	32
Sharpening the border between text etc. ([Sharpness])	32
Adding a filing number to original data ([Annotation User Box])	33
Sending and printing at the same time ([Save & Print])	33
2 Sending Original Data as an E-mail Attachment (Scan to E-mail)	35
2.1 Scan to E-mail Function	35
2.2 Preparation for Scan to E-mail (for the administrators)	36
2.2.1 Preparation flow	36
2.2.2 Operations required to use this function	36
Checking a LAN cable for connection	36
Checking the network settings	37
Configuring the environment to use the Scan to E-mail function	37
2.2.3 Option settings	37
Registering a frequently used destination	37
Using an LDAP server to specify addresses	37
Registering the subject and message text of an E-mail to be sent	37
Registering a prefix and suffix of each destination	37
Using SMTP authentication	37
Using POP Before SMTP authentication	38
Using an SSL/TLS communication	38
Using S/MIME	38
2.3 How To Send	39
2.4 Application Functions	41
2.4.1 Sending to your address (Scan to Me)	41
Scan to Me	41
Operations required to use this function (for the administrator)	41
Operation flow	41
2.4.2 Encrypting an E-mail and adding a digital signature (S/MIME)	43
S/MIME	43
Operations required to use this function (for the administrator)	43
Operation flow	43
3 Sending a File to a Shared Folder of a Computer (SMB Send)	47
3.1 SMB Send Function	47
3.2 Preparation for SMB Send	48
3.2.1 Preparation flow	48
3.2.2 Computer side: Steps required to use this function	48
When using Windows 7:	48
When using Windows Vista:	51
When using Windows XP:	53
When using Mac OS X 10.6:	56
3.2.3 Machine side: Steps required to use this function (for the administrator)	59
Checking a LAN cable for connection	59
Checking the network settings	59
Configuring the SMB Send environment	59
3.2.4 Option settings	60
Registering a frequently used destination	60
Using the WINS server	60
Using the direct hosting SMB service	60
Using LLMNR	60
Using in the DFS environment	60
3.3 How To Send	61
3.4 Application Functions	63
3.4.1 Sending to Your Computer (Scan to Home)	63
Scan to Home	63
Operations required to use this function (for the administrator)	63
Operation flow	63
3.4.2 Notifying where to save original data by E-mail (URL notification)	65
URL notification	65
Operations required to use this function (for the administrator)	65
Operation flow	65
4 Sending to an FTP server (FTP Send)	68
4.1 FTP Send Function	68
4.2 Preparation for FTP Send (for the Administrator)	69
4.2.1 Preparation flow	69
4.2.2 Operations required to use this function	69
Checking a LAN cable for connection	69
Checking the network settings	69
Checking the environment to use the FTP Send function	69
4.2.3 Option settings	70
Registering a frequently used destination	70
Using a proxy server	70
4.3 How To Send	71
4.4 Application Functions	73
4.4.1 Notifying where to save original data by E-mail (URL notification)	73
URL notification	73
Operations required to use this function (for the administrator)	73
Operation flow	73
5 Sending to a WebDAV server (WebDAV Send)	76
5.1 WebDAV Send Function	76
5.2 Preparation for WebDAV Send (for the Administrator)	77
5.2.1 Preparation flow	77
5.2.2 Operations required to use this function	77
Checking a LAN cable for connection	77
Checking the network settings	77
Checking the environment to use the WebDAV Send function	77
5.2.3 Option settings	78
Registering a frequently used destination	78
Using a proxy server	78
Using SSL communication	78
5.3 How To Send	79
5.4 Application Functions	81
5.4.1 Notifying where to save original data by E-mail (URL notification)	81
URL notification	81
Operations required to use this function (for the administrator)	81
Operation flow	81
6 Saving a file in a User Box of this Machine (Save in User Box)	84
6.1 Save in User Box Function	84
6.2 Preparation to save in User Box	85
Operations required to use this function	85
Option settings	85
6.3 How to Save	86
6.4 Application Functions	88
6.4.1 Using a file saved in a User Box	88
Operating a User Box using the Control Panel	88
Operating a User Box using Web Connection	88
Operating a User Box using Box Operator	88
6.4.2 Notifying where to save original data by E-mail (URL notification)	88
URL notification	88
Operations required to use this function (for the administrator)	88
Operation flow	89
7 Sending with Web Service (WS Scan)	92
7.1 WS Scan Function	92
7.2 Preparation for WS scan	93
7.2.1 Preparation flow	93
7.2.2 Machine side: Steps required to use this function (for the administrator)	93
Checking a LAN cable for connection	93
Checking the network settings	93
Configuring the environment to use the WS scan transmission function	94
7.2.3 Computer side: Steps required to use this function	94
7.2.4 Machine side: Option settings (for the administrator)	95
Using SSL communication	95
Using a proxy server	95
7.3 Using Scan Transmission	96
7.4 Importing Data from a Computer	98
8 Importing Images by TWAIN Scan	101
8.1 TWAIN Scan Function	101
8.2 Preparation for TWAIN scanning	102
8.2.1 Machine side: Steps required to use this function (for the administrator)	102
Checking a LAN cable for connection	102
Checking the network settings	102
Checking the environment to use the TWAIN scan function	102
8.2.2 Computer side: Steps required to use this function	102
Operating environment of computer	102
Installing the TWAIN driver	103
8.3 Using TWAIN scan	104
Operating this machine for scanning	104
Scanning using a computer	104
9 Distributing Data via a Scan Server	106
9.1 Scan Server	106
9.2 Preparation to send data via a scan server (for the administrator)	107
9.2.1 Preparation flow	107
9.2.2 Operations required to use this function	107
Checking a LAN cable for connection	107
Checking the network settings	107
Configuring the environment to send data via a scan server.	107
9.3 How To Send	108
10 Managing Destinations	111
10.1 Registering frequently used destinations (Address Book)	111
Address Book	111
Registering an E-mail address	111
Registering an SMB destination	112
Registering an FTP destination	113
Registering a WebDAV destination	114
Registering a User Box destination	116
10.2 Registering multiple destinations as a group (Group)	118
Group	118
Registering a group	118
10.3 Registering directly entered destinations in Address Book	120
10.4 Exporting/importing destination information (for the administrator)	122
Exporting destination information	122
Importing destination information	122
10.5 Printing the list of destination information (for the administrator)	123
Printing a destination list	123
Printing a group list	123
Printing a program list	124
11 Description of Setup Buttons	127
[Address Book]	127
[Direct Input]	127
[E-mail]	128
[User Box]	129
[PC (SMB)]	129
[FTP]	130
[WebDAV]	131
[DPWS]	132
[Scan Server]	132
[Job History]	133
[Addr. Search]	133
[Name Search]	134
[Address Search]	134
[LDAP Search]	135
[Adv. Search (LDAP)]	135
[Address Reg.]	136
[Simplex/Duplex]	136
[Resolution]	137
[Color]	138
[File Type]	138
[PDF Detail Setting]	139
[Encryption]	140
[Scan Size]	141
[E-mail Settings]	141
[Application]	142
[Original Settings]	143
[Book Original]	144
[Separate Scan]	145
[Original Type]	145
[Density]	146
[Bkgd. Removal]	146
[Date/Time]	147
[Page Number]	148
[Stamp]	148
[Header/Footer]	149
[Frame Erase]	150
[Sharpness]	150
[Annotation User Box]	151
[Save & Print]	151
[URL Dest. Settings]	152
[Mail Encryption]	152
[Digital Signature]	153
12 Description of Setup Buttons (User Settings)	155
[Utility]	155
[One-Touch/User Box Registration]	155
[Create One-Touch Destination]	155
[Address Book (Public)]	156
[E-Mail]	156
[User Box]	157
[PC (SMB)]	157
[FTP]	158
[WebDAV]	159
[Group]	160
[E-Mail Settings]	161
[E-Mail Subject]	161
[E-mail Body]	161
[Limiting Access to Destinations]	162
[User Settings]	162
[System Settings]	163
[Auto Color Level Adjust.]	163
[Blank Sheet Detection Level]	163
[Separate Scan from Platen]	163
[Custom Display Settings]	164
[Scan/Fax Settings] ([Custom Display Settings])	164
[Function Display Key(Send/Save)]	164
[Search Option Settings]	165
[Scan/Fax Settings]	165
[JPEG Compression Level]	165
[Black Compression Level]	166
[TWAIN Lock Time]	166
[Default Scan/Fax Settings]	166
[Default Enlarge Display Settings]	166
[Compact PDF/XPS Compression Level]	166
[Color TIFF Type]	166
[Graphic Outlining]	166
[Auto Rename Function]	167
13 Description of Setup Buttons (Administrator Settings)	169
[Administrator Settings]	169
[System Settings]	170
[Restrict User Access]	171
[Restrict Access to Job Settings]	171
[Restrict Operation]	172
[Reset Settings]	172
[Job Reset]	172
[Stamp Settings]	173
[Header/Footer Settings]	173
[Preview Settings]	173
[Scan File Name Settings]	174
[One-Touch/User Box Registration]	174
[Create One-Touch Destination]	175
[Address Book (Public)]	175
[E-Mail]	175
[User Box]	176
[PC (SMB)]	176
[FTP]	177
[WebDAV]	178
[Group]	179
[E-Mail Settings]	180
[E-Mail Subject]	180
[E-mail Body]	181
[One-Touch/User Box Registration List]	181
[Address Book List]	181
[Group List]	181
[Program List]	182
[E-Mail Subject/Text List]	182
[Network Settings]	182
[Detail Settings]	183
[Prefix/Suffix Setting]	184
[Security Settings]	184
[Security Details]	185
[Manual Destination Input]	186
14 Index	188
14.1 Index by item	188

Match case Limit results 1 per page

bizhub C754/C654

13-17

[Prefix/Suffix Setting]

To display: [Utility] - [Administrator Settings] - [Network Settings] - [Detail Settings] - [Prefix/Suffix Setting]

and suffix when entering an E-mail address.

[Security Settings]

To display: [Utility] - [Administrator Settings] - [Security Settings]

Configure the security functions of this machine, such as password and data management method.

Settings

Description

[ON/OFF Setting]

Select whether to use Prefix/Suffix Setting.

If you select [ON], you can recall the registered prefix and suffix which are

registered in [Prefix/Suffix Setting] when entering an E-mail address.

[OFF] is selected by default.

[Prefix/Suffix Setting]

•

[Prefix]: Enter a prefix (using up to 20 characters).

•

[Suffix]: Enter a suffix (using up to 64 characters).

Settings

Description

[Administrator Password]

If necessary, change the administrator password of this machine.

[User Box Administrator

Setting]

If necessary, assign a user box administrator if the user authentication has

been adopted into this machine.

The user box administrator can create or delete a user box for all users as

well as use files in the boxes.

If the administrator of this machine wishes to delegate only the manage-

ment of files in the boxes to a particular person, assign a user box admin-

istrator.

[Administrator Security

Levels]

From those items that are set up by the administrator, select levels at

which users are authorized to change settings.

[Security Details]

Restricts functions that are related to authentication operations and data

management to enhance security.

[Enhanced Security Mode]

Select whether to enable the Enhanced Security Mode.

If you enable the Enhanced Security Mode, the various security functions

are forcibly configured. This allows you to ensure higher-level security of

data management. For details, contact your service representative.

[HDD Settings]

Manages the hard disk of this machine. Prevents the leakage of personal

and corporate information by protecting data in the hard disk against eras-

ure and protecting the hard disk with a password and encryption.

[Function Management

Settings]

Select whether to use network functions that are difficult to count.

[Stamp Settings]

Select whether to force application of stamps to original data when printing

or sending fax. It is also used to delete the stamps registered on this ma-

chine.

[Driver Password Encryp-

tion Setting]

Used to change the encryption passphrase to encrypt authentication pass-

words (such as user and account passwords) when printing data using a

printer driver.

The same encryption passphrase must be set for this machine and printer

driver.

[FIPS Settings]

Select whether to enable the FIPS (Federal Information Processing Stand-

ardization) Mode.

FIPS defines security requirements for cryptographic modules. These

standards have been adopted by many organizations, including U.S. fed-

eral government agencies. Enabling the FIPS Mode makes the functions of

this machine conform to the FIPS.