Konica Minolta bizhub C654 bizhub C654/C754 Scan Operations User Guide - Page 25

1.4 Scan option settings 1 Changing a file name ([E-Mail Settings]) If necessary, change the file name of the scanned original. For details, refer to page 11-16. If you do not change the file name, the file name is automatically assigned according to the rule of "Initial of the function" + "Device Name" + "Date" + "sequential number" + "Page Number" + "File extension". A file name consists of the following information: Item Initial of the function Device Name Date Sequential number File extension Description Indicates the mode used for scanning data. • C: Copy • S: Fax/Scan, User Box • P: Print • R: Received fax The name of this machine registered in [Utility] - [Administrator Settings] [Administrator/Machine Settings] - [Input Machine Address] - [Device Name]. Indicates the year, month, date, time, and minute that the original is scanned. For example "11050115230" means that the file is scanned on May 1, 2011, 15:23. The last digit (0) indicates the order when file conversion is performed multiple times in a certain minute. If file conversion is performed twice between 15:23 and 24, the last digit appears as 231 and 232. A sequential number is given when each page of a multiple-page original is converted consecutively, and the number indicates the page number of the original. Page numbers are automatically included in the file name when the file is saved or sent. Consider this part for FTP Send or other transmission when a FTP server has restrictions regarding file names. Extension of the file to be saved. An extension is automatically included in the file name when the file is saved or sent. Related setting - To avoid duplicate file names being created in the destination, you can adjust the setting to automati- cally add text to the file name. For details, refer to page 12-14. Related setting (for the administrator) - You can change the default file name. You can specify whether to add an initial of the function or wheth- er to specify an arbitrary text instead of the device name. For details, refer to page 13-7. Changing a subject and message text of an E-mail ([E-Mail Settings]) The default subject name and message text are automatically inserted into an E-mail. If multiple E-mail subjects and message text are registered, subject and message text can be changed using the default. When necessary, you can change the sender E-mail address ("From" address). For details, refer to page 11-16. Related setting - You can register the fixed subject and text phrase of the E-mail message. For details, refer to page 12-8. Related setting (for the administrator) - Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Al- low]). For details, refer to page 13-4([Change the "From" Address]). bizhub C754/C654 1-18