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Brother International MFC-7360N Software Users Manual - English - Page 65

Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™, Viewing items - software download

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Scanning Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™ 3 Note • ScanSoft™ PaperPort™ 12SE supports Windows® XP (SP3 or greater), Windows® XP Professional x64 Edition (SP2 or greater), Windows Vista® (SP2 or greater) and Windows® 7 only. • For Windows® 2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™ 11SE by 3 Nuance™ during the installation of MFL-Pro Suite. See the Quick Setup Guide. ScanSoft™ PaperPort™ 12SE for Brother is a document management application. You can use PaperPort™ 12SE to view scanned documents. PaperPort™ 12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or 'stack' documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™ Getting Started Guide. To view the complete ScanSoft™ PaperPort™ 12SE Getting Started Guide, choose the Help ribbon and click Getting Started Guide. When you install MFL-Pro Suite, ScanSoft™ PaperPort™ 12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™ 12SE through the ScanSoft™ PaperPort™ SE program group located in Start/All Programs/Nuance PaperPort 12 on your PC. Viewing items 3 ScanSoft™ PaperPort™ 12SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 12SE items (MAX files) and non-PaperPort™ 12SE items (files created using other applications). All graphical files (PaperPort™ 12SE's *.max and other files) will be displayed and include an icon that indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images. Image View displays a close-up of a single page. You can open a PaperPort™ 12SE item by clicking the Open with Image View button on the Desktop ribbon. 57

Section	Page
SOFTWARE USER'S GUIDE	1
Table of Contents	2
Machine operation keys	9
1 Using the control panel	10
Using printer keys	10
Job Cancel	10
Secure Key (For MFC-7460DN and MFC-7860DW)	10
Printer Emulation Support (For HL-2280DW and MFC-7860DW)	10
Setting the Emulation mode (Not available for HL-2280DW)	11
Printing the Internal Font List (For HL-2280DW and MFC-7860DW)	11
Printing the Print Configuration List (For HL-2280DW and MFC-7860DW)	12
Test Print (For HL-2280DW and MFC-7860DW)	12
Duplex Print (For HL-2280DW and MFC-7860DW)	12
Restoring default printer settings (For HL-2280DW and MFC-7860DW)	13
Using the scan keys	14
Windows®	15
2 Printing	16
Using the Brother printer driver	16
Printing a document	17
Duplex printing	18
Guidelines for printing on both sides of the paper	18
Automatic duplex printing (Not available for MFC-7360N)	18
Manual duplex printing	18
Simultaneous scanning, printing and faxing	19
Printer driver settings	20
Accessing the printer driver settings	21
Features in the Windows® printer driver	22
Basic tab	23
Paper Size	23
Orientation	24
Copies	24
Media Type	24
Resolution	25
Print Settings	25
Multiple Page	25
Duplex / Booklet	26
Paper Source	27
Advanced tab	28
Scaling	28
Reverse Print	28
Use Watermark	29
Watermark Settings	29
Transparent	29
In Outline Text	30
Custom Settings	30
Header-Footer Print	31
Toner Save Mode	31
Secure Print (For MFC-7460DN and MFC-7860DW)	31
Administrator	32
User Authentication (For MFC-7860DW)	33
Other Print Options	33
Macro (For HL-2280DW and MFC-7860DW)	33
Density Adjustment	33
Improve Print Output	34
Skip Blank Page	34
Print Profiles tab	35
Editing a print profile	36
Support	37
Tray Settings	39
Status Monitor	41
Features in the BR-Script 3 printer driver (For MFC-7860DW) (PostScript® 3™ language emulation)	42
Printing Preferences	42
Advanced options	44
Ports tab	46
Status Monitor	47
Monitoring the machine’s status	48
3 Scanning	49
Scanning a document using the TWAIN driver	49
Scanning a document into the PC	49
Pre-Scanning to crop a portion you want to scan	51
Settings in the Scanner Setup dialog box	53
Scan (Image Type)	53
Resolution	53
Scan Type	53
Reduce Noise	54
Brightness	54
Contrast	54
Document Size	54
Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows® 7)	56
WIA compliant	56
Scanning a document into the PC	56
Pre-Scanning and cropping a portion using the scanner glass	58
Scanner Utility	59
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan)	61
Scanning a document into the PC	61
Pre-Scanning and cropping a portion using the scanner glass	63
Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™	65
Viewing items	65
Organizing your items in folders	66
Quick links to other applications	66
ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit	67
Importing items from other applications	67
Exporting items into other formats	67
Exporting an image file	67
Uninstalling ScanSoft™ PaperPort™ 12SE with OCR	68
(Windows® XP)	68
(Windows Vista® and Windows® 7)	68
4 ControlCenter4	69
Overview	69
Changing the user interface	69
Using ControlCenter4 in Home Mode	70
ControlCenter4 Features for Home Mode users	71
Scan tab	72
File types	73
Document Size	73
Saving the scanned image	74
Printing the scanned image	74
Opening the scanned image in an application	74
Attaching the scanned data to E-mail	75
Using the OCR feature	75
PC-FAX tab (MFC models only)	76
Sending an image file from your computer	77
Sending a scanned image	77
Viewing and printing received PC-FAX data	77
Device Settings tab	78
Configuring Remote Setup	78
Accessing Quick Dial	79
Configuring Scan button settings	79
Launching the BRAdmin utility	80
Support tab	81
Opening ControlCenter Help	81
Using Brother Solutions Center	81
Accessing the Brother CreativeCenter	81
Using ControlCenter4 in Advanced Mode	82
ControlCenter4 Features for Advanced Mode users	83
Scan tab	84
File types	85
Document Size	85
Opening the scanned image in an application	86
Using the OCR feature	86
Attaching the scanned data to E-mail	86
Saving the scanned image	87
PC-Copy tab	88
Printing the scanned image	88
PC-FAX tab (MFC models only)	89
Sending an image file from your computer	89
Sending a scanned image	89
Viewing and printing received PC-FAX data	90
Device Settings tab	91
Configuring Remote Setup	91
Accessing Quick Dial	91
Configuring Scan button settings	92
Launching the BRAdmin utility	93
Support tab	94
Opening ControlCenter Help	94
Using Brother Solutions Center	94
Accessing the Brother CreativeCenter	94
Custom tab	95
Creating a Custom tab	95
Creating a Custom button	96
5 Remote Setup (MFC models only)	97
Remote Setup	97
6 Brother PC-FAX Software (MFC models only)	99
PC-FAX sending	99
Setting up user information	99
Sending setup	100
Setting up a cover page	101
Entering cover page information	102
Sending a file as a PC-FAX using the Facsimile style user interface	102
Sending a file as a PC-FAX using the Simple style user interface	104
Address Book	106
Brother Address Book	107
Setting up a member in the Address Book	107
Speed Dial setup	108
Setting up a group for broadcasting	109
Editing member information	109
Deleting a member or group	109
Exporting the Address Book	110
Exporting Address Book entries	110
Importing to the Address Book	111
Importing an ASCII text file	111
PC-FAX receiving	113
Enabling PC-FAX Receiving software on your machine	114
Running the PC-FAX Receiving software on your PC	114
Setting up your PC	115
Configuring the Network PC-FAX Receiving Settings	116
Viewing new PC-FAX messages	117
7 Firewall settings (For Network users)	118
Before using the Brother software	118
Windows® XP SP2/SP3 users	118
Windows Vista® users	120
Windows® 7 users	123
Apple Macintosh	128
8 Printing and Faxing	129
Features in the printer driver (Macintosh)	129
Duplex printing	130
Guidelines for printing on both sides of the paper	130
Automatic duplex printing (Not available for MFC-7360N)	130
Manual duplex printing	130
Simultaneous scanning, printing and faxing	131
Choosing page setup options	131
Choosing printing options	133
Cover Page	133
Layout	134
Secure Print (For MFC-7460DN and MFC-7860DW)	135
Print Settings	136
Duplex Printing	139
Removing the Printer driver for Macintosh	141
Features in the BR-Script 3 printer driver (For MFC-7860DW) (PostScript® 3™ language emulation)	142
Choosing printing options	142
Printer Features	143
Secure Print (Mac OS X 10.5.x to 10.6.x)	149
Status Monitor	150
Updating the machine’s status	150
Hiding or showing the window	151
Quitting the window	151
Web Based Management (Network Connection Only)	151
Sending a fax (MFC models only)	152
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11)	155
Using Mac OS X 10.5.x to 10.6.x Addresses panel	156
9 Scanning	158
Scanning a document using the TWAIN driver	158
Scanning an image into your Macintosh	159
Scanning a whole page	159
Pre-Scanning an image	159
Settings in the Scanner window	160
Resolution	160
Scan Type	161
Document Size	162
Adjusting the Image	163
Scanning a document using the ICA driver (Mac OS X 10.6.x)	164
Using Image Capture	164
Scanning directly from the “Print & Fax” section	168
Using Presto! PageManager	171
Features	171
System requirements for Presto! PageManager	171
NewSoft Technical Support	172
10 ControlCenter2	174
Using ControlCenter2	174
Turning the AutoLoad feature off	175
SCAN	176
File types	177
Document Size	177
Image (example: Apple Preview)	178
OCR (word processing application)	180
E-mail	181
File	182
CUSTOM SCAN	183
File types	184
Document Size	184
User-defined button	184
Scan to Image	185
Scan to OCR	186
Scan to E-mail	188
Scan to File	189
COPY / PC-FAX (MFC models only)	190
DEVICE SETTINGS	192
Remote Setup (MFC models only)	193
Quick-Dial (MFC models only)	194
Status Monitor	194
11 Remote Setup	195
Remote Setup (MFC models only)	195
Using The Scan key	197
12 Scanning (For USB cable users)	198
Using the Scan key	198
Scan to E-mail	199
Scan to Image	200
Scan to OCR	201
Scan to File	202
13 Network Scanning	203
Before using Network Scanning	203
Network license (Windows®)	203
Configuring Network Scanning (Windows®)	204
Configuring Network Scanning (Macintosh)	207
Using the Scan key	208
Scan to E-mail	208
Scan to E-mail (E-mail Server) (For MFC-7460DN and MFC-7860DW)	209
Scan to Image	210
Scan to OCR	211
Scan to File	212
Scan to FTP (For MFC-7460DN and MFC-7860DW)	213
Configuring the FTP Default Settings	214
Scan to FTP using FTP Server Profiles	215
Index	217

Match case Limit results 1 per page

Scanning

Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™

Note

•

ScanSoft™ PaperPort™ 12SE supports Windows

XP (SP3 or greater), Windows

XP Professional x64

Edition (SP2 or greater), Windows Vista

(SP2 or greater) and Windows

7 only.

•

For Windows

2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™ 11SE by

Nuance™ during the installation of MFL-Pro Suite. See the

Quick Setup Guide

ScanSoft™ PaperPort™ 12SE for Brother is a document management application. You can use PaperPort™

12SE to view scanned documents.

PaperPort™ 12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics

and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™

Getting Started Guide

. To view the complete ScanSoft™ PaperPort™ 12SE

Getting Started Guide

choose the

Help

ribbon and click

Getting Started Guide

. When you install MFL-Pro Suite, ScanSoft™

PaperPort™ 12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™ 12SE

through the ScanSoft™ PaperPort™ SE program group located in

Start

All Programs

Nuance PaperPort

on your PC.

Viewing items

ScanSoft™ PaperPort™ 12SE gives several ways to view items:

Desktop

displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a

desktop or folder) or an icon.

You can see both PaperPort™ 12SE items (MAX files) and non-PaperPort™ 12SE items (files created using

other applications).

All graphical files (PaperPort™ 12SE's *.max and other files) will be displayed and include an icon that

indicates the application that the specific file type is associated or created with. Non-graphical files are

indicated by a small rectangular thumbnail and are not displayed as actual images.

Image View

displays a close-up of a single page. You can open a PaperPort™ 12SE item by clicking the

Open with Image View

button on the

Desktop

ribbon.